Livecareer-Resume
Jessica
Claire
resumesample@example.com
(555) 432-1000,
, , 100 Montgomery St. 10th Floor
:
Skills
  • MS Office / Outlook
  • Invoicing / Billing
  • NextGen Purchasing
  • Customer Service
  • Adobe Acrobat PC
  • Accounts Receivable
  • Communication / Analytical
  • Notary
  • Basware InvoiceReady
  • Collections / TermSync
  • Detail-Oriented / Organized
  • Typing (70 wpm)
  • Accounting, Risk management
  • Accounts Receivable, Safety
  • Adobe Acrobat, Scanning
  • Basic, Phone
  • Billing, Travel arrangements
  • Clerical, Typing (70 wpm
  • Controller
  • Copying
  • Customer Service
  • Detail-Oriented
  • Documentation
  • Filing
  • Forms
  • Human Resources
  • Insurance
  • Invoicing
  • Law
  • Excel
  • MS Office
  • Outlook
  • Word
  • Organizing
  • Payroll
  • Policies
  • Purchasing
  • Record Keeping
  • Recording
  • Reporting
  • Spreadsheet development
  • AR/AP
  • Detailed meeting minutes
  • Transporting files
  • Report generation
  • Issue response and resolution
  • Report development
  • Accounting skills
  • Event coordination
  • Schedule management
  • Meeting participation
  • Check processing
  • Memo preparation
  • CRM and office management software
  • Expense reporting
  • Travel administration
  • Scheduling and calendar management
  • Accounting support
  • Report analysis
  • Advanced MS Office Suite knowledge
  • Employee training and development
  • Account balancing reconciliation
  • 10-key proficiency
  • Document retrieval
  • Records management systems
  • Multi-line phone systems
  • Report creation
  • Calendar management
  • Database entry
  • Mail management
  • Proposal writing
  • Excel spreadsheets
  • Workers' compensation knowledge
  • Invoicing and billing
  • File and data retrieval systems
  • Sensitive material handling
  • Editing and proofreading
  • Data entry documentation
  • Billing and coding
  • [Industry] regulations
  • Back office operations
  • Technologically savvy
Education and Training
Pasadena High School Pasadena, Texas Expected in Diploma : - GPA :
San Jacinto College Pasadena, Texas Expected in CDL Certificate Essentials of Human Resources and The Law Certificate OSHA Injuries & Illnesses Reporting and Recording Certificate OSHA 7845 Record Keeping Certificate DISA DCC DER Basic Training Certificate E-Verification Procedures / Policies : - GPA :
Certifications
  • Human Resources The Law Training - 2013
  • OSHA 7845 - Recordkeeping Rule Training - 2013
  • OSHA Reporting and Recording of Workplace Injuries and Illnesses Update and Changes Training - 2014
  • DISA DCC Basic Communicator Training - 2014
Experience
BrandSafway, LLC - Document Control / Administrative Assistant
City, STATE, 06/2015 - 03/2020
  • Successfully completed customer’s safety pre-qualifications questionnaires and bid packages to qualify our company to do business.
  • Scanned combined bid file documents to drive for accessibility by estimators.
  • Created field job books with required safety and job specific documentations.
  • Processed 60+ employees’ time sheets and enter time into payroll system.
  • Submitted required documentation to state departments.
  • Performed customer service by phone and emails.
  • Invoiced projects for lump sum and monthly time and material billing.
  • Collected and processed payments for outstanding invoices.
  • Entered items received and scanned invoices into purchasing system.
  • Verified four branches accounting reconciliation reports for Gulf Coast controller.
  • Entered safety information and reports into management program.
  • Performed general clerical duties such as organizing, filing, copying and scanning.
GenTech Construction Co., LLC - Human Resources Manager / Executive Administrative Assistant
City, STATE, 08/2009 - 06/2015
  • 713-521-4664.
  • Processed all new applications, background checks, and drug/alcohol screening.
  • Entered employees’ information into payroll system and submitted benefit information to insurance company.
  • Processed 100+ employees’ time sheets for payroll.
  • Submitted required documentation to various state departments.
  • Searched for bid opportunities and created bid files.
  • Successfully submitted to customers required bid packages documentation for projects to be won.
  • Maintained and updated safety and environmental manuals.
  • Created field job books with required safety and job specific documentations.
  • Kept and updated OSHA Safety Records in various safety programs.
  • Reported recordables to workers comp and tracked employees’ status.
  • Worked with lawyers on worker comp cases.
  • Performed customer service by phone and emails.
  • Performed clerical duties consisting of organizing, filing, copying, scanning, and emailing.
Brock Services Ltd - Environmental Executive Administrative Assistant
City, STATE, 12/2001 - 08/2009
  • Successfully qualified company for various projects by completing customer’s safety pre-qualifications questionnaires and ACH Forms.
  • Searched for bid opportunities and submitted required bid package documentation to customers for projects to be awarded.
  • Transformed bid files into job files and composed field job books.
  • Retrieved documentation for awarded projects from customers and risk management.
  • Submitted documentation to various state departments required for environmental work.
  • Typed state required manifest and general labels for asbestos and lead projects.
  • Submitted various tracking reports in excel and word to management.
  • Maintained and updated Safety Manuals and Environmental Manuals.
  • Made travel arrangements for all out-of-state projects and management.
  • Created Close-out books when projects were completed and submitted to customers.
  • Performed customer service by phone calls and emails.
  • Performed general clerical duties.
Activities and Honors
Accomplishments
  • Obtained pricing for materials and tools from various vendors to compare prices and selecting the best overall product saving the company over $1,500,000 in projects’ cost.
  • Develop new types of reports to track production of projects resulting an increase in overall profit by 25%.
  • Saved contracts by rerouting jobs and production by prioritizing projects and utilizing all means available which resulted in beating deadlines and having satisfied customers.
  • Collected outstanding payments for invoices from original company by researching projects and submitting backup information to customers which resulted in payment and saving the company over $1,000,000 in write-offs.

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Resume Overview

School Attended

  • Pasadena High School
  • San Jacinto College

Job Titles Held:

  • Document Control / Administrative Assistant
  • Human Resources Manager / Executive Administrative Assistant
  • Environmental Executive Administrative Assistant

Degrees

  • Diploma
  • CDL Certificate Essentials of Human Resources and The Law Certificate OSHA Injuries & Illnesses Reporting and Recording Certificate OSHA 7845 Record Keeping Certificate DISA DCC DER Basic Training Certificate E-Verification Procedures / Policies

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