Montgomery Street, San Francisco, CA94105(555) 432-1000, resumesample@example.com
Professional Summary
A high-performance and results-driven Medical Staff Management and Administrative Professional with a proven record
of Administrative Support skills in various Medical facilities.
Skills
Transcription Microsoft Office Type 55 WPM Outlook Lotus Notes Medical Subpoena Processing
ERP CIRIUS PFM MD Staff Share Point Administrator Medical Terminology
Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
Ordered and distributed office supplies while adhering to a fixed office budget.
Coordinated domestic and international travel arrangements, including booking airfare, hotel and transportation.
Created detailed expense reports and requests for capital expenditures.
Assistant to the Sr. Director of Patient Financial
Services.
Arrange Conference travel
for 3 Managers and one Director.
Scheduled
meetings for Sr. Management and assisted with meeting materials and agendas.Â
Transcribed and distributed meeting minutes to appropriate individuals.
Created and maintained computer-based filing and organization
systems for records, reports and documents. Â
11/2011 to 2012Executive AssistantCamp Recovery | Draper, UT,
Coordinated Development projects that support the fundraising operations of SCPR, and provided administrative support to the Vice President of Development.
Processed checks and stock gifts.
Coordinate preparation for Development, Governance and Board of Trustees meetings.
Schedule meetings as required for the department.
Prepare materials for the Development Committee and Board meetings and a variety of department calendars including VP Development, Master of Events.
Manage calendars for Vice President and Asst Vice President of Development Department.
09/2011 to 10/2011Interim Executive Management Assistant To Director of Women's Heart Center Providence Health & Services | Napa, CA,
Provided executive support for a prominent Cardiologist, Dr.
C.Noel Bairey Merz, The Director of the Women's Heart Center at Cedars-Sinai Medical Center.
Maintained heavy calendar entries with various management entities for the physician.
Coordinated heavy travel details with multiple trips both domestic and internationally.
Coordinated meetings with various entities throughout the country via teleconference with close attention to detail and multiple time zones.
Reconciled reimbursements and honorariums for speaking engagements and clinical lectures both domestically and internationally.
Responded in a timely manner to email requests for the physician.
Coordinated media requests and requests regarding high profile individuals and organizations.
Performed standard administrative duties related to the department.
02/2011 to 07/2011Executive Administrative AssistantProvidence Health & Services | North Hollywood, CA,
Provided support for Physician in Charge and the Assistant Physician in Charge, Dr. Peter Khang, and Program Director of the Fellowship Program, Dr.Susan Wang.
Assisted with coordination of the fellows in the Geriatric and Palliative Care program in conjunction with the KP Los Angeles GME department.
Coordinated meetings, recorded and administered minutes for department meetings.
2011 to 01/2011Interim Executive Administrative AssistantProvidence Health & Services | Porter Ranch, CA,
Responsibilities were to edit correspondence, communications, presentations and other documents, file and retrieve documents and reference materials.
Conduct research, assemble and analyze data to prepare reports and documents, manage and maintain executives schedules, appointments and travel arrangements.
Arrange and coordinate meetings and record, transcribe and distribute minutes of meetings.
answer and manage incoming calls, implement improvements where necessary, manage calendar and PDA.
07/2010 to 10/2010Interim Medical Staff CoordinatorNovant Health | Cleveland, NC,
Responsible for
coordination and oversight of 4 Medical Staff Services Departments, Sections
and committees
including physician and
allied health credentialing and recredentialing.
Meeting management,
licensure and flow
of
information from medical staff committees through the Medical Executive
Committee and the Governing Board.Â
Coordinated allied health
professionals and assists with JCAHO Survey preparation for the medical
staff/leadership
function, which includes staff and medical staff education regarding
accreditation standards.Â
Worked closely with
medical staff leaders, hospital administration, and legal counsel with regard
to medical staff
and bylaws issues. Â Â Â Â
11/2009 to 07/2010Medical Staff CoordinatorMEDICAL STAFF SERVICES REGISTRY | City, STATE,
Contract Medical Staff Coordinator a long-term care facility in Los Angeles.
Responsible for
coordination and oversight of 4 Medical Staff Services Departments, Sections
and committees
including physician and
allied health credentialing and recredentialing, meeting management,
licensure and flow
of
information from medical staff committees through the Medical Executive
Committee and the Governing Board.Â
05/2009 to 11/2009Medical Staff CoordinatorHOLLYWOOD PRESBYTERIAN MEDICAL CENTER | City, STATE,
Responsible for coordination and oversight of 13 Medical Staff Services Departments, Sections and committees including physician and allied health credentialing and recredentialing, meeting management, licensure and flow of information from medical staff committees through the Medical Executive Committee and the Governing Board.
Coordinates allied health professionals and assists with JCAHO Survey preparation for the medical staff/leadership function, which includes staff and medical staff education regarding accreditation standards.
Worked closely with medical staff leaders, hospital administration, and legal counsel with regard to medical staff and bylaws issues.
04/2008 to 05/2009Medical Staff CoordinatorST. VINCENT MEDICAL CENTER | City, STATE,
Administrative support for twenty-four (24) clinical department/section and medical staff committees, including meeting management, i.e.
Preparation of agendas, meeting minutes, attendance reporting and appropriate follow-up executed in a manner consistent with and compliant with medical staff and hospital bylaws and rules, regulatory and accreditation agencies requirements and standards.
Responsible for all communication appropriate to the charges of the medical staff services department between.
Clinical department/section and committee chairs and hospital administration as well as preparation and distribution of the medical staff's monthly calendar.
08/2005 to 04/2008Office CoordinatorST. VINCENT MEDICAL CENTER LOS ANGELES | City, STATE,
As administrative assistant to the Director of Preoperative Services, responsibilities and duties included.
preparation of all departmental correspondence to vendors and department physicians: creation of PowerPoint.
presentations: preparation of financial statements using Excel software; departmental meeting management.
utilizing appropriate Microsoft Office programs; and custodial responsibility for departmental personnel files.
Also responsible for the coordination of all departmental education in-services; maintenance of allied health and medical staff credential files and associated credentialing activities; and, assistance with departmental preparation for CMS, DHS and Joint Commission accreditation surveys.
Education
Expected in 1994MFA | Theatre Arts University of Illinois, Champaign-Urbana, Urbana, ILGPA:
Theater ArtsÂ
Emphasis in Acting and Arts Education
Expected in 1990Bachelor of Arts | Business ManagementDillard University, New Orleans, LAGPA:
Expected in CurrentCertificate | HIM Coding Santa Barbara City College, Santa Barbara, CAGPA:
Affiliations
International Association of Administrative Professionals, American Association of Health Information Management, Member of Delta Sigma Theta Sorority, Incorporated.
Accomplishments
Provided Administrative Support to 2 Directors, 3 Managers, and a staff of 47.
Developed a process for maintaining costs and streamlining office supplies.
Developed a system for tracking vendor invoices and payments prior to ERP implementation.
Skills
Administrative assistant, administrative
support, Â Attention to detail, Business correspondence, Customer service, edit, email, filing, financial statements, Director, Â medical terminology, Meeting planning, Microsoft Office programs, PowerPoint
presentations, personnel, Problem Solver, Scheduling, Travel arrangements.
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