Payroll Department SupervisorCompany Name － City, State
Collaborated with upper management to create the payroll department and establish policies and procedures that ensures accurate and efficient processing of weekly payroll for approximately 1700 employees within five states.
Establish deadlines with upper management and field offices to effectively and efficiently gather information to process payroll.
Supervise a group of five payroll representatives ensuring all policies and procedures are being followed and deadlines are being met; hire new payroll department employees; train new employees and cross-train current employees on ADP Workforce Now and ADP Enterprise eTime.
Closely monitor workflow, processes and system function to enable payroll representatives ability to process weekly payroll accurately and timely.
Produce weekly, monthly and quarterly payroll reports and present to upper management and field offices.
Audit payroll reports, POS system and ADP Workforce Now and ADP Enterprise eTime system to ensure information is flowing from system to system accurately.
Export weekly GL download from ADP into accounting system for all companies.
01/2014 to 09/2016
GL Accountant/Account Representative SupervisorCompany Name － City, State
Supervise a group of eight account representatives to ensure efficient and accurate accounting and payroll policies and procedures are being met.
Handle all aspects of account for management company involving intercompany with approximately 98 entities.
Prepares and records asset, liability, revenue and expense entries by compiling and analyzing account information.
Maintains and balances subsidiary accounts by verifying, allocating, posting, reconciling transactions and resolving discrepancies.
Preparation of balance sheet, profit and loss and other statements and summarizes financial status of each entity and each network.
Reconciles bank accounts, loan accounts and credit card accounts.
11/2011 to 01/2014
Account Representative/AccountantCompany Name － City, State
Handle all aspects of accounting (A/P, A/R and account reconciliation) for twenty two Dunkin Donuts stores and two real estate entities using QuickBooks and Great Plains for a franchisee who owns approximately 160 locations.
Reconcile prepaid, accrued, cash clearing and intercompany accounts and prepare monthly financials for each entity.
Process weekly check run, yearly 1099/1096 for each entity.
Work closely with store managers to ensure store operation guidelines and goals are being met.
Process weekly payroll for each entity utilizing Millennium and process manual checks for adjustments and terminations as needed.
Manage new hire paperwork, Form I-9 compliance using the E-Verify system, and ensuring internal eligibility requirements are met.
Manage weekly deductions for health insurance, lien/levy and child support and work with appropriate state agencies to ensure accurate accounting of 3rd party payments.
Maintain and periodically audit employee database to ensure tax withholdings, benefit deductions, pay rate compliance and sick/PTO accruals are accurate.
04/2010 to 11/2011
Accountant/Fundraising Operations AssociateCompany Name － City, State
Coordinate and perform month, quarter and year end close for Foundation and Thrift Shop.
Prepare monthly, quarterly and yearly financial statements for board of directors and audit review.
Reconcile bank accounts and prepare funding requests for CFO.
Perform general ledger analysis, reconciling balance sheet accounts.
Implement internal controls and accounting policies in accordance with company standards.
Process weekly check run, yearly 1099/1096.
Management of all gift and pledge receipts and processing of all acknowledgments.
Prepare and analyze monthly event and donor reports and tie to QuickBooks.
Develop and maintain revenue recognition policy, cash policy and volunteer policy for Thrift Shop.
Work closely with all departments to ensure accounting policies are adhered to.
11/2008 to 03/2010
Finance AssociateCompany Name － City, State
Accounting/bookkeeping for multiple clients on-site, at client offices and via remote access.
Prepare and file payroll taxes for clients and set up EFTPS for new clients.
QuickBooks set up for new clients including online banking.
1099/1096, W-2/W-3 for clients and home offices.
Handle client Workers' Compensation audits.
Track employee work flow and maintain client files using Junxure.
New client set up and account opening with TD Ameritrade.
Prepare quarterly investment statements/packages for clients.
Download daily stock prices and monthly unsupervised asset transactions for client portfolios.
09/2006 to 11/2008
Business ManagerCompany Name － City, State
Handle all aspects of accounting/bookkeeping for non-profit animal shelter using QuickBooks.
Track and report animal statistics for month end reporting.
Track and monitor donations, memorials, estate donations and in-kind donations.
Reconcile cash, check and credit card transactions daily and prepare deposits.
Month end close and reporting; presentation to shelter director and board of directors.
Coordinate and lead the yearly audit review.
10/2005 to 09/2007
Business ManagerCompany Name － City, State
Handle all aspects of accounting/bookkeeping for small non-profit after-school and preschool.
Overhaul existing management, business and accounting policies.
Month end close and financial reports for board of directors.
08/2002 to 10/2005
Accounting Manager/Full Charge BookkeeperCompany Name － City, State
Oversee all aspects of accounting for six Dunkin Donuts stores and management company.
Cash management, cash flow forecast/analysis and bank reconciliations.
Enter invoices/store deposits/journal entries into QuickBooks.
Cut checks, process wire transfers, ACH payments and online payments through QuickBooks.
Reconcile prepaid, accrual and inter-company general ledger accounts.
Monthly closing of books and prepare P&L for owner and CFO.
Work closely with management and operations to ensure policy and procedures are being followed.
Train and supervise business office employees.
03/1999 to 08/2002
Staff/Tax AccountantCompany Name － City, State
Approve all outgoing foreign and domestic wire transfers.
Compute and analyze daily cash flash and cash forecast for management review.
Review and process monthly payroll upload and employee benefit general ledger entries.
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