Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
Payroll Department Supervisor, 08/2016 - Current
Breakthru Beverage Group Lakeland, FL,
  • Collaborated with upper management to create the payroll department and establish policies and procedures that ensures accurate and efficient processing of weekly payroll for approximately 1700 employees within five states.
  • Establish deadlines with upper management and field offices to effectively and efficiently gather information to process payroll.
  • Supervise a group of five payroll representatives ensuring all policies and procedures are being followed and deadlines are being met; hire new payroll department employees; train new employees and cross-train current employees on ADP Workforce Now and ADP Enterprise eTime.
  • Closely monitor workflow, processes and system function to enable payroll representatives ability to process weekly payroll accurately and timely.
  • Produce weekly, monthly and quarterly payroll reports and present to upper management and field offices. 
  • Audit payroll reports, POS system and ADP Workforce Now and ADP Enterprise eTime system to ensure information is flowing from system to system accurately.
  • Export weekly GL download from ADP into accounting system for all companies.
GL Accountant/Account Representative Supervisor, 2014 - 08/2016
Mississippi State University (Ms) Starkville, MS,
  • Supervise a group of eight account representatives to ensure efficient and accurate accounting and payroll policies and procedures are being met.  
  • Handle all aspects of account for management company involving intercompany with approximately 98 entities.
  • Prepares and records asset, liability, revenue and expense entries by compiling and analyzing account information.
  • Maintains and balances subsidiary accounts by verifying, allocating, posting, reconciling transactions and resolving discrepancies.
  • Preparation of balance sheet, profit and loss and other statements and summarizes financial status of each entity and each network.
  • Reconciles bank accounts, loan accounts and credit card accounts.
Account Representative/Accountant, 11/2011 - 01/2014
Mississippi State University (Ms) Starkville, MS,
  • Handle all aspects of accounting (A/P, A/R and account reconciliation) for twenty two Dunkin Donuts stores and two real estate entities using QuickBooks and Great Plains for a franchisee who owns approximately 160 locations.
  • Reconcile prepaid, accrued, cash clearing and intercompany accounts and prepare monthly financials for each entity.
  • Process weekly check run, yearly 1099/1096 for each entity.
  • Work closely with store managers to ensure store operation guidelines and goals are being met.
  • Process weekly payroll for each entity utilizing Millennium and process manual checks for adjustments and terminations as needed.
  • Manage new hire paperwork, Form I-9 compliance using the E-Verify system, and ensuring internal eligibility requirements are met.
  • Manage weekly deductions for health insurance, lien/levy and child support and work with appropriate state agencies to ensure accurate accounting of 3rd party payments.
  • Maintain and periodically audit employee database to ensure tax withholdings, benefit deductions, pay rate compliance and sick/PTO accruals are accurate.
Accountant/Fundraising Operations Associate, 03/2010 - 10/2011
Afterpay Touch New York, NY,
  • Coordinate and perform month, quarter and year end close for Foundation and Thrift Shop.
  • Prepare monthly, quarterly and yearly financial statements for board of directors and audit review.
  • Reconcile bank accounts and prepare funding requests for CFO.
  • Perform general ledger analysis, reconciling balance sheet accounts.
  • Implement internal controls and accounting policies in accordance with company standards.
  • Process weekly check run, yearly 1099/1096.
  • Management of all gift and pledge receipts and processing of all acknowledgments.
  • Prepare and analyze monthly event and donor reports and tie to QuickBooks.
  • Develop and maintain revenue recognition policy, cash policy and volunteer policy for Thrift Shop.
  • Work closely with all departments to ensure accounting policies are adhered to.
Finance Associate, 10/2008 - 02/2010
International Fertilizer Development Center Muscle Shoals, AL,
  • Accounting/bookkeeping for multiple clients on-site, at client offices and via remote access.
  • Prepare and file payroll taxes for clients and set up EFTPS for new clients.
  • QuickBooks set up for new clients including online banking.
  • 1099/1096, W-2/W-3 for clients and home offices.
  • Handle client Workers' Compensation audits.
  • Track employee work flow and maintain client files using Junxure.
  • New client set up and account opening with TD Ameritrade.
  • Prepare quarterly investment statements/packages for clients.
  • Download daily stock prices and monthly unsupervised asset transactions for client portfolios.
Business Manager, 08/2006 - 10/2008
Christiana Care Health System Newark, DE,
  • Handle all aspects of accounting/bookkeeping for non-profit animal shelter using QuickBooks.
  • Track and report animal statistics for month end reporting.
  • Track and monitor donations, memorials, estate donations and in-kind donations.
  • Reconcile cash, check and credit card transactions daily and prepare deposits.
  • Month end close and reporting; presentation to shelter director and board of directors.
  • Coordinate and lead the yearly audit review.
Business Manager, 09/2005 - 08/2007
Marco Technologies Peru, IL,
  • Handle all aspects of accounting/bookkeeping for small non-profit after-school and preschool.
  • Overhaul existing management, business and accounting policies.
  • Month end close and financial reports for board of directors.
Accounting Manager/Full Charge Bookkeeper, 07/2002 - 09/2005
D&D Barkan LLC City, STATE,
  • Oversee all aspects of accounting for six Dunkin Donuts stores and management company.
  • Cash management, cash flow forecast/analysis and bank reconciliations.
  • Enter invoices/store deposits/journal entries into QuickBooks.
  • Cut checks, process wire transfers, ACH payments and online payments through QuickBooks.
  • Reconcile prepaid, accrual and inter-company general ledger accounts.
  • Monthly closing of books and prepare P&L for owner and CFO.
  • Work closely with management and operations to ensure policy and procedures are being followed.
  • Train and supervise business office employees.
Staff/Tax Accountant, 02/1999 - 07/2002
RSA Security Inc City, STATE,
  • Approve all outgoing foreign and domestic wire transfers.
  • Compute and analyze daily cash flash and cash forecast for management review.
  • Review and process monthly payroll upload and employee benefit general ledger entries.
  • Track, analyze T&E activity ensuring policy compliance.
  • Audit T&E analysis and recognize trends, acting upon any adverse trends or noncompliance through documentation and training.
  • Control and maintain the fixed asset sub ledger and reconcile to the general ledger.
  • Tag all fixed assets company wide and maintain by cost center for all US and Canadian offices.
  • Responsible for the migration of all fixed asset records from the existing system to SAP.
  • Maintain and run monthly recurring and reversing general ledger entries.
  • Process accruals and reconcile prepaid general ledger accounts.
  • Prepare sales and use tax and property tax returns for all subsidiaries.
Accounts Payable Specialist, 04/1998 - 02/1999
RSA Security Inc City, STATE,
  • Run weekly check run for USA offices and Canadian office and review aging reports.
  • Process incoming check requests/vendor invoices and wire transfers.
  • Converting and processing of international invoices.
  • Review goods receipt/invoice receipt report with purchasing department to resolve discrepancies.
  • Post journal entries for month end closing and assist other aspects of the close.
Senior Accounting Clerk, 09/1995 - 06/1998
Paging Network Of Massachusetts, Inc City, STATE,
  • Supervise department of 15 billing representatives and train new employees.
  • Process billing for major accounts and monitor monthly exception/error reports.
  • Review invoices/expense reports for accuracy ensuring company compliance and policies.
  • Verify and process vendor/refund reward expense checks.
  • Produce monthly cost analysis spreadsheet for management.
  • Reconcile, audit, and process daily lock box reports from corporate office and bank.
  • Act as key support person regarding all T&E inquiries, ensure policy compliance, resolve and document noncompliance.
  • Educate eligible employees on T&E policy and update existing users of new and improved programs.
Billing Representative, 09/1993 - 08/1995
Paging Network Of Massachusetts, Inc City, STATE,
  • Process Inventory & Billing Records, Service Lease Agreements and customer refund requests.
  • Charge customer credit cards for sales representatives.
  • Audit third party invoices/detail and bill appropriate customers.
  • Answer customer billing questions.
  • Review credit balance account invoices, audit inter-company billing and discrepancy reports.
  • Audit incoming customer cash payments.
Accounts Receivable Representative, 09/1990 - 09/1993
Paging Network Of Massachusetts, Inc City, STATE,
  • Batch and process check, cash and credit card payments; reconcile and make daily deposit.
  • Monitor and research misapplied payments, process customer payment adjustments.
  • Monthly preparation of cash receipts report for the accounting manager.
  • Calculate and monitor sale representatives' weekly/monthly quota and commission.
  • Assist with the implementation of new T&E policy, focusing on compliance strategy and accounting integration.
Coursework Completed: Accounting / Business , Expected in
Middlesex Community College - Bedford, MA

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Resume Overview

School Attended

  • Middlesex Community College

Job Titles Held:

  • Payroll Department Supervisor
  • GL Accountant/Account Representative Supervisor
  • Account Representative/Accountant
  • Accountant/Fundraising Operations Associate
  • Finance Associate
  • Business Manager
  • Business Manager
  • Accounting Manager/Full Charge Bookkeeper
  • Staff/Tax Accountant
  • Accounts Payable Specialist
  • Senior Accounting Clerk
  • Billing Representative
  • Accounts Receivable Representative


  • Coursework Completed

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