Marketing Assistant Resume Example

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Jessica Claire
, , 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - - -
Professional Summary

To obtain a position that will enable me to use my strong organizational skills, educational background and experience, and ability to work well with others. Organized Virtual Assistant dedicated to improving accuracy and efficiency by maintaining and developing administrative and procedural processes. Focused and communicative individual possessing superb data entry, time management and customer service skills. Offering 10 years of experience providing quality administrative support to clients. Six of those years being a remote worker and the last 2 years working from home.

  • Business communications
  • Records and database administration
  • Administrative Office Operations
  • Client Relations
  • Business Correspondence
  • Spreadsheets
  • Project oversight
  • Performance Analysis
  • Administrative support
  • Scheduling
  • Database Management
  • Organization, prioritizing, and multi-tasking
  • Time management
  • Project support
Work History
05/2021 to Current
Marketing Assistant Law Offices Of Samer Habbas Inc. Pc Irvine, CA,
  • Kept organized tracking documents detailing assignments, in-progress work and completed project milestones.
  • LinkedIn Outreach for various clients. Initial and followup contact.
  • Email Marketing analytics using Constant Contact and MyEmma.
  • Social Media content scheduling using HootSuite.
12/2012 to 03/2020
Office Manager/ Environmental Compliance Analyst, •Secretary, Receptionist, Personal Assistant Expeditors International Of Washington, Inc. New Orleans, LA,
  • Prepared and submitted State Reports to DEQ, EPA, and DHH; Monthly Production Reports to Clients.
  • Bi-Weekly Payroll and Payroll tax, accounts payable, accounts receivable, bank reconciliation.
  • Environmental compliance prepared and submitted wastewater permits and permit renewals, annual municipal water pollution prevention audit reports, monthly and quarterly discharge monitoring reports using the Material Inventory Report System (MIRS), also prepared contract proposals.
  • Updated, proofread, and edited Contracts, proposals, and emails.
  • Data entry, memos, PO numbers, invoicing and payment receiving using QuickBooks and Utility Billing Systems, time keeping and personnel files for all employees.
  • Marketing, coordinate meetings, and luncheons.
  • Work Unsupervised.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Reviewed audit and monitoring reports related to consumer and client activities.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
  • Confirmed appointments, communicated with clients and updated client records.
  • Answered central telephone system and directed calls accordingly.
  • Managed multiple tasks and met time-sensitive deadlines.
  • Oversaw personal and professional calendars and coordinated appointments for future events.
  • Organized and attended meetings, including compiling all related documents and reports.
  • Scheduled and confirmed appointments and meetings for senior management team.
  • Received and routed business correspondence to correct departments and staff members.
  • Kept reception area clean and neat to give visitors positive first impression.
  • Provided clerical support to company employees by copying, faxing and filing documents.
  • Directed incoming calls to internal personnel and departments, routing to best-qualified department.
  • Aggregated and prepared documentation and reports for office meetings, distribution and filing.
  • Answered phone promptly and directed incoming calls to correct offices.
  • Coordinated travel accommodations for staff and out-of-town visitors, including vouchers, agendas and transportation.
  • Sourced and ordered office equipment and supplies.
  • Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
  • Helped create training programs to handle system-wide issues and maintain compliance.
  • Responded to inquiries from callers seeking information.
  • Liaised with vendors, contractors and professional services personnel to properly process orders.
  • Corresponded with clients through email, telephone or postal mail.
  • Prepared documentation and records for upcoming audits and inspections.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Maintained appropriate filing of personal and professional documentation.
  • Drafted professional memos, letters and marketing copy to support business objectives and growth.
  • Sorted, received and distributed mail correspondence between departments and personnel.
  • Displayed absolute discretion at handling confidential information.
  • Oversaw inventory activities, including materials monitoring, ordering or requisition and supply stocking or re-stocking.
  • Provided multifaceted services to career professionals by running errands, managing mail, scheduling appointments and arranging transportation.
  • Supported various administrative duties by proofreading, transcribing and invoicing.
10/2010 to 08/2011
Billing Clerk Department Of Defense Eglin Air Force Base, FL,
  • Data entry.
  • Scanned invoices and made sure everything was in the system correctly.
  • Kept track of 18 wheeler hub miles and fuel settlements.
  • Answered Phones.
  • Faxed.
  • Monitored outstanding invoices and performed collections duties.
  • Executed billing tasks and recorded information in company databases.
06/2008 to 09/2009
Secretary Smith Monuments/Eagle Vault Co City, STATE,
  • Typed memos.
  • Created invoices and took orders.
  • Answered phones.
  • Read Blueprints.
  • Handled customers.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
Expected in 2011
Technical Diploma: Office Systems Technology
Northeast Louisiana Technical College - Ruston, LA
Expected in 2008
Choudrant High School - Choudrant, LA
GPA: 3.5

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Resume Strength

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Resume Overview

School Attended
  • Northeast Louisiana Technical College
  • Choudrant High School
Job Titles Held:
  • Marketing Assistant
  • Office Manager/ Environmental Compliance Analyst, •Secretary, Receptionist, Personal Assistant
  • Billing Clerk
  • Secretary
  • Technical Diploma
  • Diploma