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Managed Executive Resume Example

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Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • H: (555) 432-1000
  • C:
  • resumesample@example.com
  • Date of Birth:
  • India:
  • :
  • single:
Executive Profile
Enthusiastic and well-organized Administrative Management with solid background in data entry, schedule management and event planning. Hard-working, multi-tasking Administrative Management with outstanding telephone, scheduling and documentation skills. Highly organized and meticulous Administrative Management with experience in corporate office settings. Administrative professional offering excellent communication and computer skills. Meets deadlines and works with a high level of multicultural awareness and adaptability. Reliable and competent correspondence professional with exceptional data entry and customer service skills. Detail-oriented and driven Administrative professional with expertise in problem solving and managing daily office functions. Experienced Office Manager with a strength in managing multiple projects simultaneously and fostering a cohesive staff.
Skill Highlights

Administrative support Excellent communication skills Report development Microsoft Office Software Critical thinking Goal setting Project planning Multitask Attention to detail Time management and organization Meeting minutes Flexibility and adaptability Executive presentation development Delegating Team building Honesty/Dependable Business correspondence Motivated/Determined Project planning Filing and data archiving

Core Accomplishments
Administrative Management with outstanding telephone, scheduling and documentation
Professional Experience
Managed executive, 05/2010 to 05/2010
Umc Health System Lubbock, TX,

Ada, OK Oversaw daily office operations for staff of employees. Prepared and distributed payroll for staff direct reports. Composed and drafted all outgoing correspondence and reports for administration. Oversaw inventory and office supply purchases. Complied annual recommendations for end of fiscal year budgets. Negotiated pricing with vendors regarding wholesale billing and marketing procedures. Trained new employees on multiple application programs and data entry software. Created program's first employee manual including training and development. Liaised with vendors to order and maintain inventory of office supplies. Managed executive calendar and coordinated weekly project team meetings. Reduced and controlled company expenses by budget management. Prepared program operating budgets, budget reports and other financial performance reports. Drafted the budget for program and monitored expenditures. Assumed ownership over team productivity and managed work flow to meet or exceed quality service goals. Solved unresolved customer issues. Met all customer call guidelines including service levels, handle time and productivity. Adhered to all confidentiality requirements at all times. Cross-trained and backed up other customer service managers. Investigated and resolved customer inquiries and complaints in an empathetic manner. Trained staff on operating procedures and company services. Identified individual development needs with appropriate training.

Specialist/Administrative Assistant, Director, 06/2009 to 06/2009
Behavior Health Network Springfield, MA,

Assisted clients/students to obtain a professional certification at an accredited institution. Processed all incoming and outgoing correspondence. Increased credibility and client awareness by developing technical/non-technical marketing collateral and presentations, public relations campaigns, articles and newsletters. Reviewed files, records and other documents to obtain information and respond to requests. Matched purchase orders with invoices and recorded the necessary information. Completed and mailed bills, contracts, policies, invoices and checks. Oversee daily office operations for employees. Collaborated with vendors to order and maintain inventory of office supplies. Perform accounts receivable duties including invoicing, researching chargebacks, discrepancies and reconciliations. Reduced overhead by taking on more responsibility with creative and administrative projects. Planned and executed all aspects of office headquarter move. Managed executive calendar and coordinated weekly project team meetings. Supported director through personal document management, calendar organization and collateral preparation for meetings. Prepared meeting minutes and edited subcontractor proposals, project punchlist, transmittals and memorandums for organizational support.

Administrative Assistant, Director, 01/1 to 01/1
The Chickasaw Nation City, STATE, Planned and coordinated logistics and materials for board meetings, committee meetings and staff events. Created detailed expense reports and requests for capital expenditures. Ordered and distributed office supplies while adhering to a fixed office budget. Coordinated domestic and international travel arrangements, including booking airfare, hotel and transportation. Managed office supplies, vendors, organization and upkeep. Directed guests and routed deliveries and courier services. Answered and managed incoming and outgoing calls while recording accurate messages. Opened and properly distributed incoming mail. Greeted numerous visitors, including VIPs, vendors and interview candidates. Helped distribute employee notices and mail around the office. Maintained a clean reception area, including lounge and associated areas. Organized all new hire, security and temporary paperwork. Assisted with event planning, including associated travel and logistical arrangements. Compiled company information and related material and distributed it to candidates. Assessed urgency and priorities before accepting or declining appointments and meetings with the CEO. Screened all visitors and directed them to the correct employee or office. Coordinated board and committee meetings, including schedules and information preparation and distribution. Planned and coordinated logistics and materials for board meetings, committee meetings and staff events. Created detailed expense reports and requests for capital expenditures. Ordered and distributed office supplies while adhering to a fixed office budget. Coordinated domestic and international travel arrangements, including booking airfare, hotel and transportation. Managed office supplies, vendors, organization and upkeep. Directed guests and routed deliveries and courier services. Screened applicant resumes and coordinated both phone and in-person interviews. Answered and managed incoming and outgoing calls while recording accurate messages. Opened and properly distributed incoming mail. Greeted numerous visitors, including VIPs, vendors and interview candidates. Maintained a clean reception area, including lounge and associated areas. Organized all new hire, security and temporary paperwork. Assisted with event planning, including associated travel and logistical arrangements. Completed data entry, tracked resumes and maintained the applicant tracking system. Compiled company information and related material and distributed it to candidates. Assessed urgency and priorities before accepting or declining appointments and meetings with the CEO. Screened all visitors and directed them to the correct employee or office. Obtained signatures for financial documents and internal and external invoices. Coordinated, scheduled and arranged meeting and travel calendars, including business and social events. Coordinated board and committee meetings, including schedules and information preparation and distribution. Compiled annual recommendations for end of fiscal year budgets. Served as corporate liaison between the finance, IT and marketing departments. Processed client rebate reconciliation, reporting and check requests.
Receptionist, 04/2002 to 07/2003
Finance Department City, STATE,

Responsible for incoming and outgoing calls to the finance & office of management budget departments. Compiled financial reports pertaining to cash receipts, expenditures and profit and loss. Provided operational support for high-volume financial institution. Completed and mailed bills, contracts, policies, invoices and checks. Served as corporate liaison between the finance, IT and marketing departments. Politely assisted customers in person and via telephone. Earned management trust by serving as key holder, responsibly opening and closing store.

Education
MBA: Business Administration, Expected in
to
South Eastern University - Durant, OK
GPA:
December 2013 MBA: Business Administration South Eastern University - Durant, OK
Bachelor of Science: Business, Expected in
to
East Central University - Ada, OK
GPA:
December 2010 Bachelor of Science: Business East Central University - Ada, OK
Certifications

Administrative Assistant Professional Certification

Affiliations

National Indian Educators Association (NIEA)

Association of Big Brother & Big Sister (BBBS)

Native Explorers Program

Presentations
marketing collateral and presentations, public relations campaigns, articles and
Skills

Budget, Office Supplies, Administrative Assistant, Arrangements, Event Planning, Incoming Mail, Logistics, Security, Travel Arrangements, Marketing, And Marketing, Invoices, Finance, Liaison, Budgets, Data Entry, Applicant Tracking System, Reconciliation, Receptionist, Contracts, Financial Reports, Operational Support, Telephone, Administrative Support, Archiving, Data Archiving, Detail-oriented, Documentation, Excellent Communication Skills, Excellent Multitasker, Filing, Highly Organized, Microsoft Office, Ms Office, Office Manager, Problem Solving, Project Planning, Scheduling, Simultaneously, Team Building, Time Management, Very Organized, Correspondence, Inventory, Operations, Billing, Budget Management, Customer Inquiries, Customer Service, Exceed, Monitored Expenditures,Training, Work Flow, Accounts Receivable, Clients, Credit, Document Management, Invoicing,Proposals, Public Relations, Punchlist, Purchase Orders, Reconciliations

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Resume Strength

  • Personalization
  • Strong Summary
  • Target Job

Resume Overview

School Attended
  • South Eastern University
  • East Central University
Job Titles Held:
  • Managed executive
  • Specialist/Administrative Assistant, Director
  • Administrative Assistant, Director
  • Receptionist
Degrees
  • MBA
  • Bachelor of Science

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