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executive personal assistant to chief executive officer resume example with 9+ years of experience

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Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000, resumesample@example.com
Professional Summary

Smooth and efficient Executive Assistant with 9+ years of experience enhancing executive productivity and improving business operations. Exceeds expectations to maximize group performance and oversees efficient calendars. Operates well with minimal supervision to meet demanding objectives. Driven and resourceful administrative professional with 9+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

Skills
  • Excellent written and verbal communication skills.
  • Proven adaptability to differing cultural and business environments
  • Bilingual (Spanish)
  • Efficiency
  • Multitasking
  • Company organization
  • Strategic planning
  • Office management
  • Employee training and development
Work History
11/2020 to Current Executive/Personal Assistant to Chief Executive Officer Care New England Health System | Warwick, RI,
  • Streamlined operations and prioritized tasks, allowing senior staff to increase productivity
  • Coordinated events, prepared agendas and managed schedule for CEO.
  • Updated spreadsheets and created presentations to support executives and boost team productivity
  • Screened calls and emails and responded accordingly to support executive correspondence
  • Used advanced software to prepare documents, reports and presentations
  • Created expense reports, budgets and filing systems for management team
  • Created and managed office systems to efficiently deal with documentation
  • Used QuickBooks to produce monthly invoices, reports and other deliverables
  • Facilitated training and onboarding for incoming office staff
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president
  • Validated and recorded invoices and resolved discrepancies with vendors
  • Prepared documentation for travel reimbursement and corporate credit card expenses
  • Entered customer order details into system, accepted payments and updated accounts
  • Input data into accounting system and maintained integrity of system information to alleviate potential breaches
  • Reconciled accounts, managed audits and updated financial records with remarkable accuracy
  • Performed analysis and research to compile data to submit to auditor for special projects
  • Streamlined HR efficiencies, coordinated new hire orientations and provided onboarding and training for new employees
  • Liaised between multiple business divisions to improve communications
  • Streamlined complaint response management by providing guidance on policies and ensuring appropriate and accurate investigation processes
  • Managed 15 employees to reduce workflow stoppage and achieve on-time project completion
  • Maintained employee confidence and protected payroll operations by keeping information confidential
  • Calculated salaries, rate changes, retroactive adjustments, overtime, bonus, vacation, termination and garnishments using Quickbooks
  • Maintained employee privacy and protected payroll operations by keeping all information confidential
  • Used coordination and planning skills to achieve results according to schedule.
  • Booked travel by coordinating and reserving transportation and lodging.
01/2015 to 10/2020 Executive Assistant Safebuilt | Irvine, CA,
  • Tracked all submittals to obtain accurate and prompt responses
  • Informed architects and clients of job progress while staying up-to-date on schedules and promptly addressing problems
  • Oversaw employee attendance record, handled payroll and ordered new materials for sites
  • Monitored subcontractor operations and applied effective time, resource and money management strategies to delivery under-budget project completion
  • Reviewed all drawings prior to bid to check for errors of omission
  • Attended pre-construction meetings with contractors, building officials, inspectors and subcontractors
  • Itemized taxpayer expenses to identify maximum adjustments, deductions and credits, saving company 15% annually
  • Gathered data on taxable income, deductibles and allowances for tax preparation
  • Resolved computer and system networking problems to maintain user productivity
  • Developed and executed HR policies and programs, workforce and job development, recruitment and hiring, compensation and benefits and employee and labor relations to build staff-focused human resources office culture
  • Navigated federal, state and local employment laws and regulations and adjusted company practices and policies to confirm complete compliance.
01/2014 to 01/2015 Administrative Assistant Safebuilt | Lake Geneva, WI,
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors
  • Recorded meeting minutes to provide historical account of actions, measure progress against strategic plan and drive accountability
  • Generated reports and typed letters in Word and prepared PowerPoint presentations
  • Verified timekeeping records and handled any discrepancies with employees
  • Researched and resolved time discrepancies
  • Provided verbal summaries of non-English documents to diverse audiences.
01/2013 to 01/2014 Administrative Assistant Turner Industries | City, STATE,
  • Managed relational database to store information for reference, reporting and analysis
  • Coordinated and aligned corporate and office schedules and disseminated important work information to employees
  • Corrected data entry errors to prevent duplication or data degradation
  • Managed documents by organizing forms, making photocopies, filing records, preparing correspondence and creating reports
  • Coded and processed applications into required electronic formats
  • Applied knowledge of previous supply needs and forecasted business levels to estimate required supplies
  • Managed payroll data entry and processing for 130 employees to comply with predetermined company guidelines.
Education
Expected in 05/2025 to to Bachelor of Science | Computer Engineering Lone Star College System, Spring, TX GPA:
Certifications
CAP - Certified Administrative Professional

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Resume Overview

School Attended

  • Lone Star College System

Job Titles Held:

  • Executive/Personal Assistant to Chief Executive Officer
  • Executive Assistant
  • Administrative Assistant
  • Administrative Assistant

Degrees

  • Bachelor of Science

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