Development Associate Events Coordinator resume example

• Provides support to the Chief Executive Officer and the Board of Directors for YWCA North Central Indiana.
• Notifies Board Members of upcoming Board meetings, prepares Board packets to be sent out, and polls Board Members concerning attendance. Tracks attendance at Board Meetings. Takes meeting minutes for distribution.
• Provides support to Board Committees. Notifies Committee Members of Meetings. Ensures adequate attendance. Performs follow-up activities to institute decisions made at Board Committee Meetings. Books meeting rooms and arranges meals as necessary.
• Ensures all policy revisions approved by the Board are instituted as current policies in policy and procedure electronic folder and policy and procedure manual.
• Helps prepare agency for agency accreditation, Peer Reviews and other outside inspections.
• Transcribes Vice President and Managers meeting minutes accurately and in a timely manner.
• Prepares and updates Employee Manuals for New Hire Orientation. Ensures orientation team receives manual updates.
• Maintains office calendar to coordinate workflow and use of meeting rooms and company vehicle.
• Maintains security of building. Maintains confidentiality in all aspects of client, staff and agency information.
• Serves as the receptionist for the agency and interacts with clients, vendors, donors and visitors. Answers telephones, identifies callers, and transfer to appropriate staff member.
• Opens, sorts and distributes incoming correspondence, including mail, faxes and email.
• Scheduling of staff training. Sends notices to staff. Maintains training records.
• Keep accurate volunteer log information for grant reporting.
• Ensures all donations are recorded with an In-Kind form and donors are warmly acknowledged when they drop off donations.
• Researches, prices and purchases office and program equipment and supplies.
• Files and retrieves organizational documents, records and reports.
• Creates and modifies documents such as reports, memos, and letters using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office or other programs.
• Receives and documents monetary donations for Accounting and Development.
• Sets up new employees with email, phones/voicemail and log-in information.

Employee of the Month - September 2017

Employee of the Year- 2017

• Tracked information for summary documentation to strengthen case outcomes.
• Recommended probation conditions to court, including drug treatment, vocational rehabilitation and mental health programs.
• Direct client relations including checking clients in and out for Probation Officers.
• Collection of fees for testing and processing of new clients. Processing of payments and daily collections from the drug testing laboratory.
• Attended court proceedings and documented communication between judicial staff, probation officers and clients.
• Responsible for the inventorying of laboratory supplies and uploading drug screens daily. Assisted in the collection of urine samples if short staffed.
• Created Standard Operating Procedures for multiple jobs and responsibility task lists.
• Prepared minutes for weekly staffing meetings with all department personnel and judiciary members.
• Responsible for case follow-up and data entry into the St. Joseph County software programs, Wintox, DataEase, Odyssey and COTTS.
• Assisted in the training of new secretaries.
• Created and distributed monthly invoices for the laboratory to be sent to outside agencies.
• Assisted the Chief Probation Officer and Supervising Probation Officers with various projects.