Jessica Claire
Montgomery Street, San Francisco, CA 94105
Home: (555) 432-1000 - Cell: - - -
Accomplished Senior Executive Assistant who excels at prioritizing, demonstrated to be a meticulous, detail-oriented individual with a robust ability to meet deadlines and targets. Specialize in executive support to high-level Federal Government officials for over 10 years' and committed to deliverer prohibitive effectiveness results. Knowledgeable with Microsoft Office and data-bases systems. Exceptional planning and implementation capabilities while being energetic organized and professional.
  • Microsoft Office 2003-2010 (Outlook, Excel, Word, Access, & PowerPoint)
  • Exceptional organizational skills  
  • Analytical thinker
  • Inter-governmental and legislative relations
  • Employee relations
  • Creative problem solver
  • Results-oriented
  • Strong interpersonal skills
  • Labor relations

  • Executive presentation development
  • Team building expertise
  • Resourcefulness
  • Strong initiative
  • Revenue generation 
  • Meeting planning
  • Schedule management
  • Legal administrative support
  • Accomplishments
    Managed team of 15  personnel. Increased office organization by developing more efficient filing system and customer database protocols.Successfully planned and executed corporate meetings, lunches and special events for groups of 40+ employees
    02/2016 to Current
    Senior Analyst Motion Recruitment Jacksonville, FL,
    • Provide advisory, analytical, and program management support for NAVSEA's comprehensive and robust suggestion, awards, and recognition program.
    • Advising supervisors, managers, and other nominators on available recognition, excellence, honorary, service, patent, and beneficial suggestion awards.
    • Participating in the development and implementation of documented internal procedures to administer award and recognition programs in an efficient, timely, and accurate manner.
    • Interpreting regulations, policies, guidance, and procedures for exceptional cases to executives, senior staff, and other senior leadership.
    • Developed the Command's Beneficial Suggestion Program making nomination submission simpler.
    • Advertising award availability, soliciting award nominations,.announcing selections for awards, and advising on award program policies and procedures.
    • Researching upcoming awards to provide workforce sufficient lead time to complete and submit.
    02/2014 to 02/2016
    Executive Assistant A.O. Fox Oneonta, NY,
    • Provided on-site support to the Director/Captain and Deputy Director of SEA00C and support Salvage and Underwater Ships Husbandry divisions of SUPSALV.
    •  Arranged appropriate travel, visas, agendas, necessary contacts and country information.
    • Approved travel expenses and reimbursement requests.
    • Provided logistical support to visiting executives in coordination with other Executive Assistants.
    • Handled and distributed all incoming and outgoing mail.
    • Investigated issues and problems and drafted responses to urgent requests.
    • Maintained an up-to-date department organizational chart.
    • Maintained Captain's & Director schedule.
    • Formatted corresponds and memorandums, obtain serial numbers and prepare for signature (Division Head level through Director level).
    • Strategically and execute formal and informal meetings.
    • Served as main POC for NAVSEA 00C & correspond with high-level executive and supervisor.
    • Upheld security clearance and PII information for all SEA 00C.
    2011 to 02/2014
    Administrative Specialist V DOD Defense Office Of Hearing And Appeals City, STATE,
    • Assembled case file, prepared for hearing and appeals, and filed properly.
    • Recorded cases in DOHA computer database.
    • Industrialized a case management system using Access to give judges and adjudicators insight into active cases and related action items and to generate weekly and ad hoc reports related to case management.
    • Liaised directly with customers to meet needs and maintain satisfaction.
    • Researched and report on federal and state law, regulations and case law to assist judges and adjudicators with case-related questions.
    • Performed research in internal DOHA databases and the Joint Personnel Adjudication System (JPAS) to clarify security processes and statuses for Facility Security Officers (FSO).
    • Prepared regular and ad hoc reports related to case management, security status and related law/regulation.
    • Endorsed and control classified case-related confidential information in accordance with Privacy Act policies.
    • Archived cases annually for Washington Headquarters Services (WHS) in accordance with federal records management regulations.
    • Responded to requests for information from paralegals, attorneys, and administrative judges.
    • Replied verbally or in writing, as appropriate, to written correspondence, email and telephone inquiries concerning procedural status of cases in accordance with security and Privacy Acts requirements.
    2006 to 2011
    Administrative Specialist/Secretary Department Of State City, STATE,
    • Greeted visitors promptly and directed to correct locations.
    • Coordinated logistics for corporate events.
    • Served as central point of contact for all outside guest needing to gain access to the building.  
    • Managed the day-to-day calendar for the company’s senior director SAC & ASAC.
    • Made copies, sent faxes and handled all incoming and outgoing correspondence.
    • Organized conference rooms schedules and access to controlled area.
    • Identified needed actions with planning and making decision to accomplish assigned capability.
    • Received and maintain sensitive agent information in computer web-based data systems program.
    • Corresponded with high-level executive and supervisor.
    • Administered incoming/outgoing law enforcement sensitive mail.
    • Planned travel arrangements for 4 executives and staff.
    •  Primary timekeeper for DSS staff.
    Expected in Present
    : Paralegal
    Everest University - Orlando, FL
    3.80 GPA
    Coursework in Law and Political Science
    Expected in 2006
    High School Diploma:
    Largo High school - Marlboro, Maryland
    3.0 GPA
    Member of Honor Society 
    60 WPM,JPAS ,APACS, travel arrangements, case management, advanced problem-solving, great organizational skills and Microsoft Office.

    By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy


    Resumes, and other information uploaded or provided by the user, are considered User Content governed by our Terms & Conditions. As such, it is not owned by us, and it is the user who retains ownership over such content.

    How this resume score
    could be improved?

    Many factors go into creating a strong resume. Here are a few tweaks that could improve the score of this resume:


    resume Strength

    • Formatting

    Resume Overview

    School Attended

    • Everest University
    • Largo High school

    Job Titles Held:

    • Senior Analyst
    • Executive Assistant
    • Administrative Specialist V
    • Administrative Specialist/Secretary


    • High School Diploma

    By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

    *As seen in: