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Letters of intent are often required when seeking to establish a business relationship, gain university admission or to secure a position. When writing a letter of intent, it is important to convey what you are seeking clearly and confidently.
Such letters should be written precisely. The following should be included:
Below the letterhead, include the date formatted to the left margin.
2. Company/recipient name and address
After the date, double space and include a recipient name and address block. You should try to find out the specific person to whom the letter should be addressed.
3. Subject line
After the name and address block, double space and then include the subject about which you are writing in RE:… format.
The greeting should be formal. Use “Mr.” or “Ms.” followed by the name of the person. Try not to use ‘Sir or Madam’ as previously discussed.
The opening sentence should summarize precisely why you are writing.
The body of your letter should discuss precisely the project in which you are interested, related goals and any issues you forsee along with your proposals. The tone should be professional. If you are proposing an agreement, you should include language that the letter itself is not a legally binding contract but rather a proposal.
A formal closing should be used, such as ‘Sincerely’, followed by a comma. Space four lines and then type your name. Sign in ink in the space.
Don’t forget to proofread your letter. When writing a letter of intent, it is important you appear professional and a poorly written letter with grammatical or spelling mistakes will not convey the image that you want to convey.
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