Legal Concierge Executive Assistant resume example with 6+ years of experience

(555) 432-1000,
, , 100 Montgomery St. 10th Floor
Professional Summary

Motivated and analytical Assistant, accomplished in assisting high profile attorneys, well-versed in legal and medical research with active knowledge of Florida Rules of Civil Procedure, skilled in preparing legal documents and pleadings, multitasking and prioritizing workflow, seeking an office manager position to uphold professional standards and ethical work habits by fostering cooperative and supportive relationships with coworkers, superiors, vendors and clients to facilitate growth, expand and maximize reach and presence in the current market, and to be an all-around resource and asset to the firm or practice.

  • Official Notary Public, civil law processes
  • Exceptional telephone etiquette, client service and support
  • Case management, administrative, and litigation support
  • Document filing, fluent in legal terminology
  • Advanced word processing and document preparation
  • Task Prioritization
  • Relationship building
  • Legal and Medical Research
  • Travel coordination, scheduling/planning
  • Billing Statements and negotiation
University of Florida Gainesville, FL, Expected in 10/2004 Bachelor’s of Science : Recreation, Travel and Tourism, Hospitality, Specializing in Event Management - GPA :
Work History
Amazon.Com, Inc. - Legal Concierge/Executive Assistant
Greenwood, IN, 02/2018 - Current
  • Operation, administration of law firm.
  • Screen calls and emails and initiated actions to respond or direct messages for four managers
  • Respond to emails and other correspondence to facilitate communication and enhance business processes
  • Intake, evaluation, And case management through trial.
  • Legal/ medical research, investigate And curate client treatment plans.
  • Managed accounts and client records of clients, observing confidentiality And extreme discretion.
  • Maintain calendars And confer with clients, lawyers, insurance companies, vendors. And other involved parties to gather And track case information between clients
  • Draft, reviewed, edit, proofread, And summarize legal And medical documents And records.
  • Build professional relationships by networking within the community to increase firm's presence And assisted partners with reputation management And branding.
  • Assist in English to Spanish translation of documents, office interpreter, create intake sheets for English And Spanish clients And conduct interviews in both languages.
  • Develop positive working relationship with courts, clients, law enforcement members And attorneys.
  • Streamline operations and prioritize tasks, allowing senior staff to increase productivity and work with senior management to initiate new projects and assist in various processes
  • Greet arriving visitors, determine nature and purpose of visit and direct individuals to appropriate destinations
  • Organize envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services
  • Organize and coordinate conferences
  • Manage administrative functions, including complex calendar management with focus on proper allocation of executive availability
  • Promote team productivity by keeping supplies organized and well-stocked
Catania & Catania - Litigation Paralegal
City, STATE, 08/2016 - 01/2018
  • Assisted up to five lawyers at time and handled all stages of personal injury, Social Security, Veterans Disability, Workers’ Compensation cases from intake to settlement.
  • Prepared legal documents, including demands, pleadings and e-filed State of Florida court pleadings through use of FL E-filing system, Division of Administrative Hearings (DOAH), and SSA e- records.
  • Communicated with other attorneys, doctors, judges, experts, various government agencies, employers and corporations and with clients regarding case status, answered questions and provided referrals to medical providers, as warranted.
  • Assessed status of trust/escrow files to ensure fair distribution of funds to all parties and negotiated outstanding medical bills and liens, and negotiated reductions.
  • Assisted in English to Spanish translation of documents and served as office interpreter throughout cases and attended mediations and depositions with Spanish-speaking clients.
  • Completed electronic court filings at state and federal levels.
  • Collected data from client media and medical sources to prepare for litigation and maintained database and document organization for all cases.
  • Conducted background investigations on defendant.
  • Examined and produced legal documents such as briefs, pleadings and appeals and generated memos on statutory law, case law and federal and state regulations using online research databases, such as Westlaw, and print sources.
  • Assisted attorneys with reviewing and organizing witness reports.
  • Promoted firm's value and brand, and researched legal market to target new accounts.
Stolberg & Townsend, PA - Intake Specialist/ Key Legal Assistant to Partner
City, STATE, 10/2010 - 11/2012
  • Assisted in writing pleadings and correspondence in preparation for Social Security hearings.
  • Requested and obtained medical evidence and other documents required for discovery
  • Responded to and screened all intake calls to determine viability and drafted letters to clients, opposing attorneys, experts and judges.
  • Submitted electronic filing correspondence using DOAH and SS electronic submission system.
  • Maintained daily calendars of two attorneys, scheduled hearings, depositions and meditations and transcribed attorney letters and memoranda, and prepared case summaries of all cases for monthly meetings.
  • Translated documents from English to Spanish and vice versa.
  • Trained new staff members on office procedures.
  • Communicated directly with individuals and families to provide information about eligibility requirements, application details, payment methods and applicants' legal rights during intake assessment
  • Completed intake assessment forms and filed clients' charts
  • Offered compassionate and attentive guidance to patients during moments of crisis and trauma
Spanish :
Native or Bilingual
Negotiated :

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Resume Overview

School Attended

  • University of Florida

Job Titles Held:

  • Legal Concierge/Executive Assistant
  • Litigation Paralegal
  • Intake Specialist/ Key Legal Assistant to Partner


  • Bachelor’s of Science

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