facilities administrative assistant resume example with 5+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - - : - -
Professional Summary

Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.

  • Confidentiality and Data Protection
  • Multitasking and Time Management
  • Database and Client Management Systems
  • Client Satisfaction
  • Client Correspondence
  • Accounting and Bookkeeping
  • Research and Analytical Skills
  • Project Schedule Coordination
  • Project Management
Work History
06/2022 to 01/2023
Facilities Administrative Assistant Cree Inc. , , New York, NY
  • Managed paper and electronic filing systems by routing various documents, taking messages, and managing incoming and outgoing mail.
  • Regularly processed accounts payable for the department including end-to-end processing of facility purchase orders and vendor invoices.
  • Coordinated services, meetings, and project-organized bids from outside vendors to coordinate and administer projects.
  • Updated personnel records using office space Software.
  • Developed and maintained a project performance database that tracks overall progress and achievement of milestones using Excel and Google Suite.
  • Tracked invoices submitted by consultants and contractors performing services for the program and projects
04/2022 to 10/2022
Development Assistant Desc , , New York, NY
  • Assessed training needs through surveys, interviews with employees, focus groups and consultation with managers.
  • Developed and implemented marketing campaigns targeting donors with a reach of over 2000 subscribers.
  • Completed projects in alignment with target deadlines and financial objectives.
  • Built and maintained productive relationships with all levels of team members to facilitate timely and accurate reporting functions.
  • Developing a working knowledge of resource software, including MailChimp, Neon, and Asana project/donor management software
  • Creating and maintaining team organizational and information management systems
  • Coordinating and executing mailings
  • Producing reports, queries, exports, lists, and mail merges as assigned by the Database Manager
  • Maintaining organized, up-to-date donor and gift record files
  • Providing general administrative support to the development team, especially Corporate, and Foundation Giving
  • Managing all administrative functions, such as calendar management, meeting scheduling and agendas, meeting minutes, vendor and donor correspondence, etc
08/2019 to 12/2020
Writing Center Consultant Rapid Global Business Solutions, Inc , ,
  • Taught monthly workshops centered around basic writing and academic skills
  • Tutored over 100 students individually or in groups for writing centered courses
  • Assisted students with revising written assignments in terms of content, mechanics, and structure
  • Aided students in analyzing and comprehending literature and academic readings.
  • Worked with 150 students in the S.E.E.K program (Search for Education, Elevation, and Knowledge), which provides academic and financial services to disadvantaged students
  • Provided tutoring services for English and Psychology one-on-one and in groups with 4-6 students per day
  • Documented student progress daily and reported to supervisors on a weekly basis; generated monthly progress reports
  • Provided feedback and reviewed class material with students by discussing text, reviewing worksheets or other assignments
  • Participated in training and development sessions to improve tutoring practices or learn new tutoring techniques
  • Played instrumental role in creative planning and review sessions, working with resourceful team to elevate quality of content and designs.
  • Edited and proofread drafts of articles and other documents.
05/2016 to 08/2019
Freelance Consultant Various , , New York, NY
  • Prepared Demands, BPs, Notices and other various discovery documents, filed same through online databases (ECourts, etc.) And in-person
  • Prepared time sheets for payroll processing, client billing, meeting agendas and correspondence
  • Ensured personnel files were up-to-date and maintained records in compliance with requirements
  • Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
  • Drafted and filed orders and pleadings in court.
  • Produced content marketing articles pertaining to non-profit organizations and real estate availability
  • Maintained company website using W.I.X.

Responded to Due Process Complaints (DPCs) with minimal supervision including identification, collecting, reviewing and preparing documents for settlement or investigation.

• Drafted and submitted Requests for Settlement (RFS) to general counsel, while collaborating with team leaders to ensure the completion and implementation of a case rulings.

• Researched and gathered student information using SESIS and other settlement software in order to provide fair educational services.

• Conducted Level 1 investigations on over 100 students, including the maintenance and building of case files.

• Analyzed data and tracked internal/external documentation to provide detailed reports within a specified timeframe for appropriate response.

Expected in 06/2019 to to
Bachelor of Arts: English Language And Literature
Baruch College of The City University of New York - New York, NY

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

Your data is safe with us

Any information uploaded, such as a resume, or input by the user is owned solely by the user, not LiveCareer. For further information, please visit our Terms of Use.

Resume Overview

School Attended

  • Baruch College of The City University of New York

Job Titles Held:

  • Facilities Administrative Assistant
  • Development Assistant
  • Writing Center Consultant
  • Freelance Consultant


  • Bachelor of Arts

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

*As seen in:As seen in: