Executive Assistant To Cfo And Investor Relations Manager resume example with 17+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,
Career Focus

Creating a life on purpose while being graciously mindful of the awesomeness that exists within all of us. Experienced and accomplished professional recognized in providing leadership and manifesting cohesive teams in dynamic organizations. Resourceful problem solver, articulate communicator and strategic organizer.

Summary of Skills
  • Client relations
  • Talent management
  • Team leadership
  • Process development
  • Conflict resolution
  • Strategic planning
  • Project management
  • Financial reporting
  • Financial administration
  • Employee training
  • Motivational leadership style
  • Multi-tasking ability
  • Computer proficiency
  • Human Resources Information Systems (HRIS)

Organizational Development

  • Improved visibility by compiling quarterly budget reports, financial spreadsheets, organizational charts and company data reports using Microsoft Excel functions
  • Arranged, scheduled and coordinated all logistics for $300k Investor Relations event in New York for 75 participants in 2014
  • Ensured staff was equipped with all necessary supplies and collateral for top job performance

Talent Management

  • Led the Management Training Program Project Team at Aegion in 2015
  • HRM, Financial and Investor Software to record, store, and analyze information
  • Received a merit raise for strong attention to detail, exemplary customer service and team-player attitude

Financial Reporting

  • Edited and filed quarterly earnings reports and press releases
  • Facilitated live earnings calls with CEO, CFO and EVP General Counsel via Nasdaq and Shareholder
Professional Experience
06/2013 to Current Executive Assistant to CFO and Investor Relations Manager Adp | Wilmington, NC,
  • Cultivate investor and analyst relationships via conferences and correspondence
  • Streamlined the quarter end process by preparing and facilitating quarterly earnings releases and conference calls via Webfilings, Nasdaq and Shareholder
  • Created and manage investor database in Thomson One
  • Planned and executed a $300k investor relations event in June 2014
  • Human Resource Project: Management Training team lead which consisted of administering needs assessments, requested vendor proposals and presented results to senior leadership. The project was put on hold in November 2015 due to the downturn in the oil market and subsequent budget cuts
  • Assist CFO with calendar management, travel and correspondence
05/2013 to 06/2013 Executive Administrative Assistant - Chief Financial Officer Patriot Coal | City, STATE,
  • Contract position supporting the CFO with calendar management, travel arrangements, correspondence and expense reports
  • Supported a team of four
  • Prepare and facilitate monthly Bottom Line Meetings
  • Board Vantage administration
08/2012 to 05/2013 Senior Administrative Assistant - Chairman and CEO Greg Boyce Peabody Energy | City, STATE,
  • Support the Chairman and CEO by arranging corporate jet travel, ground transportation and security detail
  • Research and briefings prior to meetings
  • Calendar management, correspondence and expense reports
  • Facilitate Board Meetings and managed expenses for Directors using SRM
09/2010 to 06/2012 Senior Coordinator - International Government Relations Peabody Energy | City, STATE,
  • Cultivated relationships with Chinese and Australian government officials by facilitating delegation visits, mine tours and high level meetings with the senior team
  • Implemented SharePoint for Board Goal tracking
  • Assisted the VP of International Government Relations and VP to the CEO's Office with research, travel, calendar management
  • Planned extensive international and domestic travel for a team of four
  • Invoice processing using SRM
06/2007 to 08/2007 Recruiting Coordinator Peabody Energy | City, STATE,
  • Contract position: Researched potential candidates, conducted phone interviews and facilitated interviews
  • Created travel arrangements for candidates
  • Invoice processing through SRM
06/2000 to 06/2007 Office Manager and Administrative Assistant Smith-Bollinger & Company | City, STATE,
  • Office support for 10 office staff and 20 manufacturing technicians
  • Managed three owners with calendar management, travel arrangements and expenses
  • Supply chain management for building maintenance and office needs
  • Back up to the accountant
  • Resigned to be a stay at home mom when my daughter was born
Expected in 2014 B.A | Organizational Development Saint Louis University, St. Louis, MO GPA:

Minor in Industrial Psychology

Alpha Sigma Lambda Academic Achievement Award

Expected in | Meramec Community College, St. Louis, MO GPA:

Human Resource generalist and recruiting, Contemporary personality psychology in Interoffice relationships, Job performance, Leadership, Personnel selection and work motivation, Administrative functions, SEC filing, Government Relations, Inside sales, Investor Relations, Invoice processing, Microsoft Office Suite, SharePoint, SRM, Kronos, JDE

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Resume Overview

School Attended

  • Saint Louis University
  • Meramec Community College

Job Titles Held:

  • Executive Assistant to CFO and Investor Relations Manager
  • Executive Administrative Assistant - Chief Financial Officer
  • Senior Administrative Assistant - Chairman and CEO Greg Boyce
  • Senior Coordinator - International Government Relations
  • Recruiting Coordinator
  • Office Manager and Administrative Assistant


  • B.A

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