senior accounting assistant resume example with 14+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • Home: (555) 432-1000
  • Cell:
Professional Summary

Goal-focused Accountant with record of accurate reporting and budget management. Offering 14 years of experience including Payroll, Accounts Payable, budgets, reports, audits, journals, expenditures and payments.

  • Expense tracking
  • Budgeting proficiency
  • Vendor invoice processing
  • Tax reporting
  • General Ledger
  • Payroll Processing
  • General accounting
  • Calculating liabilities
Work History
Senior Accounting Assistant, 02/2017 to Current
Koch Industries, Inc.Warrenton, GA,
  • Applied mathematical abilities on daily basis to calculate and check figures in all areas of accounting systems.
  • Assessed data and information to verify entry, calculation and billing code accuracy.
  • Reached out to vendors and customers to verify information and follow up on client issues.
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
  • Developed client rapport by efficiently addressing incoming correspondence and resolving discrepancies.
  • Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
  • Streamlined productivity by decreasing time-wasting tasks and helping supervisors.
Payroll Administrator, 06/2015 to 01/2017
TransdevnaDenver, CO,
  • Submitted weekly reports on payroll activities.
  • Processed payroll garnishments such as tax liens and child support.
  • Collaborated with human resources personnel to accurately and efficiently track leave time.
  • Prepared analysis of tax expenses for month-end accounting review.
  • Checked figures, postings and accounting documents for correct entry, mathematical accuracy and proper coding.
  • Researched payroll errors and processed payments for federal and state taxes, social security, Medicare, and various employee deductions, annuity contributions and retirement plan withholdings.
  • Managed payroll for organization of 350+ personnel.
  • Managed payroll data entry and processing for 350+ employees to comply with predetermined company guidelines.
  • Reviewed time records for 350+ employees to verify accuracy of information.
  • Documented and processed all garnishments for bankruptcies, student loans and child support orders.
  • Investigated payroll variances and employee claims to resolve discrepancies and balance financial records.
  • Reconciled all payroll liabilities to general ledger and prepared monthly payroll accrual entries.
  • Processed weekly payroll for 4 companies, 350+ employees including contractors
  • Reported Federal Tax Deposits (941) to state agency
  • Resolved payroll discrepancies by analyzing all data
  • Prepared HSA contributions accurately and ensured deposit
  • Reported new hire and terminations to state agency
  • Submitted quarterly wage reports
  • Processed garnishments and levies on employees pay checks
  • Prepared labor and wage reports for specific job description
  • Completed verification of employment for past employees
  • Verified new employee working status using E-verify
Accounting Clerk III, 01/2010 to 06/2015
Alex Alternative Experts, Inc.Mclean, VA,
  • Reported financial data and updated financial records in ledgers and journals.
  • Investigated and resolved internal accounting variances to keep records current.
  • Paid employees by calculating pay and deductions; issuing checks
  • Data entry of time worked for up to 800 employees
  • Processed Per Diem requests
  • Updated payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers
  • Prepared reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages
  • Determined payroll liabilities by calculating employee federal and state income and social security taxes and employer's social security, unemployment, and workers compensation payments
  • Monitored the use of the purchasing card within the company assuring purchases are made according to company policy.
Accounting Clerk II, 01/2007 to 01/2010
Us Foods Holding Corp.Hattiesburg, MS,
  • Monitored status of accounts receivable and payable to facilitate efficient processing.
  • Reconciled all company accounts, including credit cards, employee expenses and commissions.
  • Supported all aspects of accounts payable, ensuring that all deadlines are met with the highest degree accuracy, while also serving as a backup to Accounts Receivable
  • Processed invoices through purchase order module
  • Prepared and processed checks, wires and ACH payment
  • Responded to all vendor and Project Manager inquiries regarding invoices, expenses and check requests, resolving any discrepancies
  • Assisted in month end close including general ledger entries and support audit information requests
  • Entered invoices requiring payment and disbursed amounts via check, electronic transfer or bank draft.
  • Paid vendors by monitoring discount opportunities and paid employees by receiving and verifying expense reports.
Bachelor of Science: Accounting, Expected in
University Of Houston - Clear Lake - Houston, TX
Software Skills

Proficient in Microsoft Office which includes Excel, Word, Powerpoint, Access, Quickbooks, Microsoft Dynamics, Adobe Acrobat, Adobe Photoshop

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Resume Overview

School Attended

  • University Of Houston - Clear Lake

Job Titles Held:

  • Senior Accounting Assistant
  • Payroll Administrator
  • Accounting Clerk III
  • Accounting Clerk II


  • Bachelor of Science

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