Hard skills include skill in accounting software, data entry, and financial reporting, which ensure accurate financial management and compliance.
Accounting Administrative Assistant Resume Examples & Templates
Ready to advance your career? Our accounting administrative assistant resume examples showcase skills like organization, attention to detail, and communication that will help you stand out to employers.
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Popular Accounting Administrative Assistant Resume Examples
Discover our top accounting administrative assistant resume examples that emphasize key skills such as organization, attention to detail, and skill in accounting software. These examples will help you showcase your strengths effectively to potential employers.
Ready to build your unique resume? Our Resume Builder offers user-friendly templates specifically designed for administrative roles in accounting, ensuring your application stands out with ease.
Recommended
Entry-level accounting administrative assistant resume
What this resume does well:
This entry-level resume effectively showcases the applicant's strong background in financial reporting, data management, and compliance. New professionals in this field must demonstrate their relevant skills and accomplishments through quantifiable achievements and certifications to attract potential employers, even with limited work experience.
Mid-career accounting administrative assistant resume
What this resume does well:
This resume effectively showcases the applicant's qualifications by detailing their achievements and improvements in financial management. The clear articulation of skills and results reflects a strong readiness for increased responsibilities and leadership roles in accounting.
Experienced accounting administrative assistant resume
What this resume does well:
The work experience section demonstrates the applicant's extensive experience as an accounting administrative assistant, highlighting their management of $500K monthly budgets and achieving 20% annual cost savings. The clear formatting allows hiring managers to quickly assess their accomplishments and skills.
Resume Template—Easy to Copy & Paste
Justin Barnes
Minneapolis, MN 55402
(555)555-5555
Justin.Barnes@example.com
Skills
- Accounts Payable/Receivable
- Payroll Processing
- Financial Reporting
- Budget Management
- Tax Compliance
- Microsoft Excel
- Data Analysis
- ERP Systems
Languages
- Spanish - Beginner (A1)
- French - Beginner (A1)
- German - Beginner (A1)
Professional Summary
Results-driven Accounting Administrative Assistant with proven excellence in financial management and process optimization. Strong analytical skills and expertise in accounts, payroll, and compliance ensure effective operational leadership and strategic initiative execution.
Work History
Accounting Administrative Assistant
Pinnacle Financial Management - Minneapolis, MN
September 2023 - September 2025
- Managed accounts payable exceeding 0k monthly
- Streamlined payroll process, reducing time by 20%
- Trained 5 new employees in accounting software
Finance Support Specialist
Northwest Commerce Group - Minneapolis, MN
September 2021 - August 2023
- Improved budget forecasts accuracy by 15%
- Assisted in tax audits resulting in k savings
- Coordinated monthly reports for 10 departments
Billing Coordinator
Pacific Utilities Network - Minneapolis, MN
September 2020 - August 2021
- Reconciled monthly statements with 98% accuracy
- Decreased outstanding receivables by 12%
- Assisted in implementation of ERP system
Certifications
- Certified Professional Accountant - American Institute of CPAs
- Certified Payroll Specialist - National Association of Certified Public Bookkeepers
Education
Master of Business Administration Accounting
University of Washington Seattle, Washington
June 2020
Bachelor of Science Finance
Washington State University Pullman, Washington
June 2018
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How to Write an Accounting Administrative Assistant Resume Summary
Your resume summary is the first thing employers will see, making it essential to capture their attention quickly. As an accounting administrative assistant, you should highlight your organizational skills and attention to detail, showcasing how they contribute to efficient office operations.
This role requires a mix of administrative expertise and financial knowledge, so make sure to emphasize relevant experience in bookkeeping or managing accounts. Strong communication abilities are also important for interacting with clients and team members effectively.
To illustrate what makes an effective resume summary, we’ll provide examples that demonstrate successful approaches and common pitfalls:
Weak resume summary
I am an experienced accounting administrative assistant with a background in various tasks. I hope to find a job where I can use my skills and contribute positively. A position that allows for personal growth and development is what I am seeking. I believe I can support the team effectively if given the chance.
Why this summary misses the mark:
- Lacks specific details about relevant skills or experiences, making it hard for employers to gauge qualifications.
- Relies heavily on personal language and vague expressions that dilute the impact of the applicant’s message.
- Emphasizes what the job seeker seeks from the role rather than highlighting how they can add value to the organization.
Strong resume summary
Detail-oriented accounting administrative assistant with over 4 years of experience supporting financial operations in fast-paced environments. Successfully streamlined invoicing processes, increasing efficiency by 20% and reducing discrepancies by 30%. Proficient in QuickBooks, Microsoft Excel, and maintaining accurate financial records while collaborating with cross-functional teams to improve operational workflows.
Why this summary works:
- Begins with specific years of experience and clearly defined role in the accounting sector.
- Highlights quantifiable achievements that showcase measurable improvements in efficiency and accuracy.
- Demonstrates relevant technical skills necessary for the position, appealing directly to employer needs.
PRO TIP
If you’re new to the workforce, consider using a career objective instead of a summary. This approach allows you to highlight your goals and enthusiasm. You can find numerous resume objective examples tailored to accounting roles to guide you.
Showcasing Your Work Experience
The work experience section is important for your resume as an accounting administrative assistant, containing the bulk of your content. Most resume templates feature this section prominently to highlight your relevant background.
You should organize this section in reverse-chronological order, detailing your previous roles. Include three to four bullet points per position that showcase key achievements and contributions you made in each role.
To help you craft an effective work history, we'll present a couple of examples that illustrate best practices for accounting administrative assistants. These examples will clarify what works well and what doesn't:
Weak work experience
Accounting Administrative Assistant
ABC Financial Services – New York, NY
- Assisted with invoices and receipts.
- Answered phones and greeted clients.
- Organized files and maintained records.
- Performed basic data entry tasks.
Why this work experience section misses the mark:
- Lacks specific employment dates to provide context.
- Bullet points are overly simplistic and do not highlight achievements.
- Focuses on routine tasks rather than showcasing relevant skills or contributions.
Strong work experience
Accounting Administrative Assistant
FinTech Solutions Inc. – New York, NY
March 2020 - Present
- Assist in managing accounts payable and receivable, ensuring timely processing of invoices which improved payment accuracy by 30%.
- Develop and maintain spreadsheets to track budget expenditures, facilitating monthly financial reporting and reducing discrepancies by 40%.
- Coordinate with external vendors to resolve billing issues promptly, improving vendor relationships and improving service efficiency.
Why this work experience section works:
- Starts each bullet with an action verb that clearly outlines the applicant's contributions.
- Incorporates specific metrics to highlight the impact of the job seeker’s efforts on organizational goals.
- Showcases relevant skills such as financial management and communication essential for the role.
While your resume summary and work experience are critical components, don't overlook the importance of other sections. Each part contributes to presenting a complete picture of your qualifications. For more detailed guidance, be sure to explore how to write a resume in our comprehensive guide.
Top Skills to Include on Your Resume
A well-defined skills section is important for any effective resume. It allows you to quickly demonstrate to potential employers that you possess the key qualifications necessary for the position.
As an accounting administrative assistant, showcase both hard and soft skills. Including a range of skills will help you land your next interview.
Soft skills such as attention to detail, effective communication, and organizational abilities are essential for fostering collaboration within the team and delivering excellent support to clients.
When selecting your resume skills, it's important to align them with what employers expect from applicants. Many organizations use automated screening systems that filter out resumes lacking essential skills required for the position.
To effectively capture the attention of recruiters and ensure your resume passes ATS checks, review job postings closely. Look for specific skills mentioned in the listings and prioritize those in your own application to improve your chances of success.
PRO TIP
Looking to improve your resume's chances of making it past the ATS? Try using our ATS Resume Checker. It highlights over 30 common errors, ensuring your application stands out for all the right reasons.
10 skills that appear on successful accounting administrative assistant resumes
To capture the attention of recruiters, it's essential to highlight high-demand skills relevant to accounting administrative assistant roles. You can see how these skills are effectively demonstrated in our resume examples, ensuring you feel confident as you apply for positions.
Here are 10 skills you should consider including in your resume if they align with your qualifications and job requirements:
Attention to detail
Time management
Skill in Microsoft Office Suite
Data entry accuracy
Communication skills
Organizational abilities
Problem-solving skills
Customer service orientation
Basic accounting knowledge
Filing and record-keeping
Based on analysis of 5,000+ accounting professional resumes from 2023-2024
Resume Format Examples
Choosing the appropriate resume format is important for an accounting administrative assistant because it clearly and effectively showcases your relevant skills, experience, and professional growth.
Entry-Level 0 - 2 years
Functional
Focuses on skills rather than previous jobs.
Best for:
Recent graduates and career changers with little to no experience.
Mid-Career 3 - 7 years
Combination
Balances skills and work history equally.
Best for:
Mid-career professionals seeking to highlight their skills and growth potential.
Experienced 8+ years
Chronological
Emphasizes work history in reverse order.
Best for:
Seasoned professionals excelling in accounting practices and team leadership.
Frequently Asked Questions
Should I include a cover letter with my accounting administrative assistant resume?
Absolutely, including a cover letter can significantly improve your application by showcasing your personality and detailing your relevant skills. It gives you the opportunity to explain why you're a great fit for the role. If you need assistance, check out our resources on how to write a cover letter or use our Cover Letter Generator for quick help.
Can I use a resume if I’m applying internationally, or do I need a CV?
When applying for jobs abroad, a CV is often preferred over a resume as it provides a comprehensive overview of your qualifications. For assistance, you can explore our resources on how to write a CV and review CV examples to ensure your document meets international standards.
What soft skills are important for accounting administrative assistants?
Soft skills like communication, organization, and teamwork are essential for accounting administrative assistants. These interpersonal skills facilitate effective collaboration with colleagues and clients, ensuring accurate information exchange and a supportive office environment that improves overall productivity.
I’m transitioning from another field. How should I highlight my experience?
Highlight your transferable skills such as organization, communication, and attention to detail. Even if your background is in a different field, these abilities are essential for an accounting administrative assistant. Use concrete examples from previous roles to illustrate how you can effectively manage tasks, support teams, and contribute to financial processes.
Where can I find inspiration for writing my cover letter as an accounting administrative assistant?
For aspiring accounting administrative assistants, exploring professional cover letter examples can be invaluable. These samples offer inspiration for content ideas, formatting guidance, and effective ways to showcase your qualifications. By using these resources, you can improve your application materials and stand out in the job market.
How should I format a cover letter for an accounting administrative assistant job?
To format a cover letter, start by including your name and contact information at the top. Next, add the date and employer’s details before using a professional greeting to address the hiring manager. In the opening paragraph, show excitement for the role and explain how your abilities match their requirements. Be sure to tailor your content to align with the job description, finishing with an invitation for further conversation.
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