Supported managers, supervisors, and over 325 employees (2 shifts) of new start-up branch.
Created and tracked purchase orders; received inventory using Oracle accounting software.
Researched and obtained new vendors for site; securing lowest price with highest quality of service.
Maintained warehouse inventory of packaging materials.
Established and maintained superb working relationships with vendors.
Maintained office and warehouse equipment.
Organized and maintained warehouse inventory of packaging materials.
Tracked temporary and full time employees with Kronos system.
Managed janitorial staff for two shifts.
Managed start-up and maintenance of card key system for all employees.
09/2013 to 2014
Learning & Development CoordinatorAdp – Denver, CO,
Managed LMS as an administrative role and performed multiple tasks within the system: set up new courses; registered employees for courses; and logged attendance for HR and accounting purposes.
Handled logistics for each course: requested and received course materials; scheduled space to hold the course; ordered food and beverages; tracked attendance; created name tags, and sign-in sheet.
Updated department forms for significant time savings using excel and word (mail merge).
Recorded numerical data gathered from course evaluations using excel.
Created a procedural manual for the tasks in the position.
10/2009 to 05/2013
Senior Administrative AssistantDistribution Now – Green River, WY,
Managed SharePoint web site as a super user and trainer.
Re-negotiated vendor contracts or found new vendors for 10 - 40% savings per year.
Reconciled monthly purchasing credit card; up to $60,000 per month.
Edited Standard Operating Procedures according to changes proposed by lab technicians and managers; maintained consistency and strict formatting guidelines, using InfoMAP.
Re-organized and maintained the ordering system for three research labs.
Created purchase requisitions and tracked purchase orders, using SAP accounting software.
Assisted with travel arrangements, meetings, and training at our facility.
Processed visa applications for executives.
Processed weekly expense reports for supervisor.
Supported 40 R&D chemists and lab technicians.
Served on Safety Committee: helped to solve various lab and office safety issues based on employee feedback; researched safety products; changed safety inspection forms as required.
Served on committee to find one main vendor for lab chemicals, supplies, and small equipment for all of the plant and lab sites located in North America.
03/2009 to 09/2009
Administrative AssistantNorthrop Grumman – Unknown City, VA,
Prepared the daily debits and credits report on Excel spreadsheet for supervisor.
Assisted the Quality Assurance and HR Departments: copy projects; processed incoming resumes.
2008 to 03/2009
Accounting /Administrative AssistantNC State University – City, STATE,
Assisted with annual meeting preparations.
Maintained office supplies and ordered supplies in a timely manner.
Managed daily calendar for supervisor.
Created and updated documents, using Word, PowerPoint, Visio, and Adobe.
Organized and updated the yearly Contracts & Grants reporting process.
Used Excel and accounting software to determine use rates of three microscopes with equipment depreciation, expenses, and salaries.
Processed travel and personal reimbursements, and vendor invoices for payments.
Processed payroll paperwork for temporary and work-study employees, inputting new hires.
Reconciled monthly credit card statements for 12 employees.
Processed journal vouchers, wire payments, and requisitions.
03/2004 to 11/2007
Technical Editor and WriterCenter - Bowling Green State University – City, STATE,
Edited and proofread numerous publications including:
EXPO newspaper (2005-2007); took the initiative to update employers' information; gave the final approval for the 2007 edition (24 pages).
UNIV 131 - Career Development textbook (2005), received rave reviews from Career Center's director.
Identification of Criteria for Measuring Student Employee Performance," a 45-page article (2004), written by Michelle Simmons, Senior Associate Director.
Taught UNIV 131, a semester-long career development course.
Attended PeopleSoft conversion sessions to create all student payroll forms; created "fillable" online PDF forms - eliminating legibility issues.
Created Excel spreadsheets to make compiling the information and statistical data for all UNIV 131 - Career Development courses each semester faster and more accurately; reduced time spent by 50%.
Served on Website Committee to help develop a more streamlined website (2005 and 2007); view website at: http://www.bgsu.edu/offices/career/.
Served as the Project Manager and Editor for a semester-long project of creating a detailed handbook, using Adobe InDesign, for the Scientific & Technical Communication degree program.
Education
Expected in to to
Graduate Certificate: Organizational Development and Change Bowling Green State University - Bowling Green, Ohio GPA: GPA: 3.80
GPA: 3.80
Expected in to to
Bachelor of Arts: Scientific & Technical Communication Bowling Green State University - Bowling Green, Ohio GPA: GPA: 3.79
GPA: 3.79
Expected in to to
Associate's Degree: Micro Computer Communications North Central State College - Bowling Green, Ohio GPA: GPA: 3.60
GPA: 3.60
Professional Strengths
*Keen eye for details with an advanced understanding of grammar.
*Highly motivated; can work independently or collaboratively in a team environment
*Intercultural sensitivity; studied in Spain for 5 months.
Skills
Software: Adobe, Photoshop, InDesign; MS Office: Word, Excel, PowerPoint, Publisher; purchasing and inventory: Oracle; SharePoint, supervisor, trainer, editor
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