project administrator resume example with 20+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - - -
Professional Summary

Strong operations and administrative professional providing detail-oriented, enthusiastic, and efficient workplace orchestration. Over 15 years of experience supporting management and clients in high paced, result driven environments. Fast learner and open to all technology training, as well as a problem solver and the ability to multi-task. Strong organization skills which include training, event planning, scheduling, accounting and marketing. Recognized for an engaging and pleasant personality by team members and clients.

  • Business Administration
  • Strong spoken and written communication skills
  • Customer Service
  • Project organization
  • Process improvement
  • Calendaring
  • Time management
  • Cross-Functional Teams
  • P&L Management/Cost Containment
  • Key Performance Indicator
  • QA/QC
  • Certificate of Insurance
  • Expense Reports
  • Document Management
  • Vendor Contract Negotiations
  • Event Production & Management
  • Venue & Travel Coordination
  • Corporate Trainer
  • Notary Public
  • Customer Relationship Management (CRM)
  • Google Suite: (Gmail, Calendar, Hangouts, Google Drive)
  • Adobe InDesign
  • Sage Timberline
  • Dropbox
  • PlanGrid
  • Microsoft Office Suite: (PowerPoint, Excel, Word, Access, SharePoint)
Work History
01/2018 to 07/2020
Project Administrator Arcosa, Inc. Seattle, WA,

· Oversee company-wide security clearance training in accordance with Los Angeles World Airports, Homeland Security, and US Customs and Border Patrol for all project staff.

· Create and maintain technical training environment, which includes curriculum, regulatory materials, and presentation.

· Responsible for the design and creation of CMI’s Standard Operating Procedures for the administration teams.

· Prepare and present labor and equipment reporting to management.

· Support project management team in collecting KPI data.

· Monitor RFI’s for all projects.

· Perform monthly project billing.

· Assembles binders with submittals and proposals.

· Conduct auditing of work performed by all project labor ensuring accurate submittal to payroll.

· Tracks tracks purchase orders, subcontracts, certificate of insurance and change orders.

· Coordinated critical pre-installation conferences with general contractors, subcontractors, consultants and manufacturer's representatives.

· Worked with inspectors, workers, and unions, to conduct weekly status updates.

02/2015 to 01/2018
Volunteer Yavapai College Prescott, AZ,

· Compassionate volunteer who served women in crisis situations

· Increased clients’ financial stability by accessing available federal, state, and local housing resources.

· Strong sense of empathy and enthusiasm to facilitate providing opportunities to improve the quality of life and improve overall well-being of program residents.

· Provided guidance with applications for affordable or subsidized housing providers and first month’s rent/security deposits.

· Led group home meetings to support residents in achieving transitional goals.

· Enhanced operations by completing wide variety of tasks, freeing up valuable time for full-time employees.

· Adhered to organization procedures and instructions to maintain safety.

· Optimized operational systems to maintain effective budgets and accurate documentation for permanent records.

· Worked with community organizations and government agencies to increase outreach and service utilization.

· Administration support using Salesforce.

05/2004 to 09/2014
Event Manager Bowlero Corp Arcadia, CA,
  • Managed administrative logistics of events planning, including contract signing, event booking and event promotions.
  • Fulfilled contractual obligations, including communications, vendor coordination, schedule creation, budget administration and rehearsal and day of event coordination.
  • Planned and organized activities, details and timelines for music and car show events.
  • Delivered prompt payment for event services, including vendors, venues, staff, and transportation providers.
  • Selected and ordered refreshments, decor and event materials.
  • Trusted as a “go-to” event specialist by classic car-show enthusiasts, the rockabilly music scene, 50’s themed festivals.
  • Annual rockabilly festival and car-show at Clarion Hotel in Burlingame, CA, attracting capacity crowds for 6 years.
01/1998 to 10/2005
Office Manager Jamestown Properties Austin, TX,
  • Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews and conducted performance reviews each quarter, offering praise and recommendations for improvement.
  • Implemented policies and standard operating procedures for continuous improvement.
  • Partnered with vendors and suppliers to effectively manage inventory.
  • Provided excellent customer care to maintain and improve customer relations, strengthen loyalty and increase patient referrals.
  • Educated patients on various treatment plans and well as financial plans.
  • Generated invoices upon receipt of billing information, confirmed insurance for benefits, managed claims and tracked collection progress,
Expected in 06/2014
Bachelor of Arts: Criminology, Law And Society
University Of California, Irvine - Irvine, CA

California Notary Public Commission #2266423 (Exp. 11/10/2022)

Certified Security Credentials Trainer #1924.01Los Angeles World Airport, Los Angeles, CA

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Resume Overview

School Attended

  • University Of California, Irvine

Job Titles Held:

  • Project Administrator
  • Volunteer
  • Event Manager
  • Office Manager


  • Bachelor of Arts

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