program coordinator ii resume example with 7 years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • Home: (555) 432-1000
  • Cell:
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Professional Summary

Talented professional considered knowledgeable leader and dedicated problem solver. Attentive to detail with experience in coordinating projects, programs and improvements. Wears many hats to accomplish dynamic objectives. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.

  • Microsoft Office (Word, PowerPoint, Excel, Outlook, Publisher, etc.)Internet applications, Sinai Central, Sinai Cloud, Zoom, and Taleo
  • Program Scheduling
  • Reminder Notices
  • Managing Program Activities
Work History
Program Coordinator II, 05/2021 to Current
South Carolina Job BoardAiken, SC,
  • Ensures that adequate space utilization, equipment and other resources are available to best support provisions of services and to meet institution's goals and objectives.
  • Maintains liaison with faculty/staff in other departments to coordinate program activities and to ensure cooperative efforts are enhanced and available resources are utilized.
  • Assist in monitoring and evaluating program effectiveness; demonstrate continuous efforts to improve support operations and systems, to streamline work processes and to increase effectiveness and efficiency within PrIISM.
  • Administer program procedures and systems. Ensure information is disseminated to faculty/staff appropriately.
  • Administratively support faculty in IMI 11 and 12.
  • Support vendor setup and contract submission for in Sinai Central and facilitate contract set up by tracking progress and payments.
  • Participates in planning, coordination and implementation of annual Retreats.
  • Assists in monitoring, verifying and reconciliation budget expenditures.
  • Manages distribution lists, organizational chart, floor plan, space assignments by saving them in centralized record and provide regular status on record updates.
  • Orders and maintains CORE equipment inventory and address/coordinate any issues with outside vendors.
  • Manages space in IMI 11 and 12 by tracking space modifications and/or faculty/staff workspace setup and coordinate requests/updates with Dean's office.
  • Approves weekly time sheets in LaborWorkx for weekly staff and updates to their time sheets.
  • Creates /updates standard operations procedures including developing workflows for purchase order, IT, supplies/equipment, and facilities requests.
  • Manages PrIISM web content updates and ongoing site maintenance to provide faculty/staff with easy information access.
  • Contributed to team effort by accomplishing related results as needed
  • Implement and monitor effective action item tracking system to ensure complete and timely closure of action items
  • Main point of contact for project coordination related to IMI 11 and 12, liaises with key stakeholders regularly and ensure activities are completed within agreed timelines.
  • Partnered with our course director to teachers with classroom management and document coordination to maintain positive learning environment.
  • Contributed to team effort by accomplishing related results as needed
Program Manager, 08/2020 to 05/2021
Insight Enterprises, Inc.Irvine, CA,
  • Mount Sinai Health System
  • Completed broad variety of administrative tasks for System Chair including: managing extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
  • Served as liaison with other departments or external parties as necessary to accomplish objectives and complete assignments
  • Coordinated consulting meetings with outside medical and pharmaceutical companies
  • Coordinated all consulting agreements with COI office to ensure within compliance
  • Coordinated full day itineraries for incoming faculty candidates
  • Prepared and followed up on purchase orders, honorariums, check requests and petty cash vouchers
  • Aligned schedules with clinic staff and calendar
  • Maintained confidentiality of highly sensitive information
Administrative Coordinator, 01/2018 to 08/2020
Beth Israel Lahey HealthWinchester, MA,
  • Population Health / Mount Sinai Health System
  • Provided professional and administrative guidance and decision support to Population Health Operations team
  • Provided administrative and project support to operations team and carry out requests on behalf of other senior executives within department
  • Supported consultant contracts submission process in Meditract and Sinai Central including new, renewal and amendment contracts
  • Coordinated setup of contracts / Purchase orders for vendors
  • Managed office space
  • Supported processes to ensure smooth transition in new staff on boarding
  • Submitted weekly time sheets in LaborWorkx for hourly staff and interns
  • Sent out reminders to all staff with outstanding annual EHS compliance tasks (AHA, flu shot, etc) and PEAK trainings, probationary periods and tracked status
  • Ordered and maintained IT inventory for new hires and addresses ad hoc IT issues
  • Provided administrative support other teams as needed
Executive Assistant, 10/2015 to 01/2018
Centers For Specialty Care GroupMemphis, TN,
  • Health / Executive Suite
  • Acted as direct support to EVP and Chief Population health officer
  • Assisted other executives on team
  • Researched, located and compiled information for reports
  • Monitored budgets and maintains accruals
  • Coordinated administrative, secretarial and/or general office support coverage
  • Assisted in development and coordination of informational packets for participants
  • Ensured adequate restock of supplies for area
  • Organized all travel arrangements and accommodations and prepared travel reimbursements including expense reports to report back
  • Performed other related duties.
Master of Science: Healthcare Administration, Expected in 05/2013 to College of Mount Saint Vincent - Bronx,

Graduated with honors

  • Dean's List upon graduation
Bachelor of Science: Economics, Expected in 05/2006 to Lehman College (CUNY) - Bronx, NY,

Graduated with honors

  • Member of Golden Key Society
  • Dean's List upon graduation
Native or Bilingual
Professional Working

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Resume Overview

School Attended

  • College of Mount Saint Vincent
  • Lehman College (CUNY)

Job Titles Held:

  • Program Coordinator II
  • Program Manager
  • Administrative Coordinator
  • Executive Assistant


  • Master of Science
  • Bachelor of Science

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