program coordinator resume example with 20+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • Home: (555) 432-1000
  • Cell:

Talented Sr. Project Coordinator with 10 + years driving revenue growth by successfully leading new project launches and marketing research initiatives. Accomplished at handling changing company, customer, and project demands. Practiced at keeping team morale high while meeting aggressive deadlines and completing complex project requirements.

  • Microsoft Office: intermediate for most of MS office
  • Word-
  • Excel
  • Outlook
  • Visio (new as of September 2020)
  • OneNote
  • Publisher
  • Operating Systems:
  • MS Windows- advance user
  • IOS – user interface only
  • Creative Suite: beginner knowledge on these- training began 9/1/2020
  • InDesign-
  • Photoshop-
  • Ai
  • G-Suite:
  • Sheets
  • Docs
  • Drive
  • Calendar(some)
  • 2 | Page
  • Administrative, Hiring, Negotiating, Reporting
  • Photoshop, Human resource, Office administration, Safety
  • Arts, InDesign, Operating Systems, Sales
  • Ai, Inventory, Operations management, Spreadsheets
  • Backup, Leadership, Organizational, Staff training
  • Brochures, Letters, Payroll, Strategic Planning
  • Brochure, Notes, Personnel, Theatre
  • Budget Preparation, Director, Personnel management, User interface
  • Budgets, Managing, Policies, Video
  • Budget, Marketing, Processes, Visio
  • Contract management, Meetings, Procurement, Workflow
  • Contracts, Mentoring, Programming
  • Contract negotiation, Excel, Progress
  • Cost reduction, Microsoft Office, Project development
  • Client, MS office, Project coordination
  • Documentation, Office, Project Management
  • Email, Outlook, Proposals
  • Features, Publisher, Protocols
  • Financial, MS Windows, Purchasing
  • Forecasting, Word, Rapport
  • Self-motivated
Program Coordinator, 12/2013 to Current
Kennedy Krieger InstituteBaltimore, MD,
  • Revamping the paper processes of Contract management into a fully online – paperless system, which will result in less human resource use and less paper waste, at least 25% savings.
  • Tracking and proposals of all Performance group budgets and spending.
  • Responsible for and Coordinates 5 performing arts projects, with budgets totally over $600,000 per year.
  • Primary Coordinator of Annual Equipment Purchase Pre and Post Budget Approval.
  • Communicates with all vendors, department heads, program chairs and employees of the various projects, to be sure items are in, proper inspections are ordered and completed, items are installed, and vendors are paid on time.
  • Coordinating with State Vendors and Contractors about possible refit needs prior to receipt of new equipment Budget Preparation and Requests.
  • Responsible for reporting progress on Global Budgets (Summer stock Theatre, Curriculum Theatre, Dance and Opera Theatre) while in progress and at year's end.
  • Project manager on 6 accounts in the foundation; Responsible for tracking and managing 13 self-funding accounts.
  • Scholarship Liaison between Performing Arts and Foundation for 20 awards per year.
  • Facilitates, manages and approves final monthly timesheets for part-time Performing Arts staff and support (11 people).
  • Minimized financial risk by establishing and maintaining best financial practices.
  • Proposed and developed new programming ideas and special features to drive audience engagement.
  • Analyzed program effectiveness and provided feedback to modify, adapt and optimize workflows.
  • Completed quarterly and yearly audits.
  • Coordinated, tasked and supervised staff to sustain organizational operations and champion organizational mission.
  • Performed project coordination to prepare meeting minutes, complex reports and spreadsheets.
  • Planned and conducted staff meetings to brainstorm new ideas and deliver program and milestone updates.
  • Identified areas for improvement aimed at helping business achieve goals.
  • Managed daily communications with staff to disseminate schedules and overviews, program updates and announcements.
  • Engaged closely with Technical Director & Artistic Director s to uncover issues, determine appropriate solutions and offer assistance with Budget projections and hiring issues.
Project Specialist, 12/2007 to 12/2013
Iron MountainColumbia, SC,
  • Project Management/ Coordination/Facilitation.
  • Responsible for Summer Stock, Curriculum theatre and Opera theatre budget tracking.
  • Tracking and proposals of all Performance group budgets and spending.
  • Coordinator of Annual Equipment Purchase with Dean's assistant.
  • Responsible for reporting progress on Global Budgets.
  • Train new personnel as they come on board in other areas of the college for best practices in office administration.
  • Maintained electronic inventory of project paperwork, schedules and permits.
  • Coordinated projects at each stage, including developing specifications, negotiating contracts and managing timelines.
  • Arranged property repair requests with company-approved vendors.
  • Monitored overall safety by regularly inspecting job sites and confirming that all personnel, including subcontractors, observed protocols and standards.
  • Defined project deliverables and monitored status of tasks.
  • Planned, budgeted and directed over $320,000 & $135,000 in projects respectively in one calendar year.
  • Maintained on-time and under-budget project completion with $455,000 budget.
Administrative Secretary, 12/2000 to 12/2007
Hackensack University Medical CenterWestwood, NJ,
  • Performing arts project coordination.
  • Backup for Division of Visual & Performing Arts assisting with Course Origination Documents.
  • Primary Coordinator of Annual Equipment Purchase Pre and Post Budget Approval Liaison on multiple construction projections for the Overcash Center, Sloan Morgan Hall, Center for the Arts, and the 2nd Floor of the Levine Bldg.
  • On Central Campus.
  • Worked with installers on various projections during annual Non-technical equipment purchase season and liaison with ITS to retrofit and outfit Music and Video Labs with software unfunded by Technical fund plans.
  • Identified priority and facilitated the purchases tracked yearly equipment spending allotment for the division, ranging between $55-350K—with these purchases (from request to approval to purchase) taking place over a 5 month span.
  • Coordinated and stored Division, project and Course origination records.
  • Drafted and corrected professional business letters, internal memoranda and less formal email communication.
  • Wrote email messages, memos and business letters for management and proofread all documentation to provide error-free correspondence.
  • Guided administrative and professional staff through computer and software problems.
  • Collaborated with Division Director and Associate Dean, Arts in All Year End meetings, took meticulous notes and distributed minutes to all attendees.
  • Oversaw office inventory by restocking supplies and submitting purchase orders.
President, Business Owner, 12/1996 to 12/2000
MJS Onsite IncCity, STATE,
  • Day to day business activities.
  • Processed payroll for 3 employees.
  • Created sales information, brochures, made cold calls, represented business at county Chamber meetings and presented proposals to prospective customers.
  • Exercised leadership of Computer Service Industry businesses dedicated to building and supporting area small business and individuals.
  • Developed favorable relationships with vendors and contractors, facilitating contract negotiation and implementation of marketing and sales strategies.
  • Provided organizational leadership and collaborated with executive partners to establish long-term goals, strategies and company policies.
  • Hired, trained and mentored 3 staff members to maximize productivity.
Education and Training
Bachelor of Science: Business Management, Expected in 2010
Montreat College - Charlotte, NC
  • Cum Laude Recipient, Completed professional development in Emerging Leaders
  • Completed professional development in Communication
  • Completed professional development in Positive Intelligence
Associate of Arts: General Education, Expected in 2008
Central Piedmont Community College - Charlotte, NC
Activities and Honors

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Resume Overview

School Attended

  • Montreat College
  • Central Piedmont Community College

Job Titles Held:

  • Program Coordinator
  • Project Specialist
  • Administrative Secretary
  • President, Business Owner


  • Bachelor of Science
  • Associate of Arts

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