program coordinator executive assistant resume example with 11+ years of experience
JessicaClaire
, , 609 Johnson Ave., 49204, Tulsa, OK100 Montgomery St. 10th Floor
Home: (555) 432-1000
Cell:
resumesample@example.com
:
Professional Summary
Highly motivated Sales Associate with extensive customer service and sales experience. Outgoing sales professional with track record of driving increased sales, improving buying experience and elevating company profile with target market.
Skills
Microsoft Office Word, PowerPoint, Excel, Access, Outlook
Work History
Program Coordinator/Executive Assistant, 01/2015 to Current Allegheny Science And Technology – Arlington, VA,
Process, onboard & supervise all UTH fellows & Observers.
Schedule all local and out of town speakers for Division of Internal Medicine Grand Rounds.
Process & reimburse through Concur System.
Review resident/fellow resumes with Fellowship Director.
Coordinate and schedule invasive Cardiac Catheterizations, Cardiac MRI & Electrophysiology Pacemaker Management cases at various TMC hospitals.
Facilitate Cardiology Grand Rounds, Updates in Cardiology & Monday conferences.
Confirm location, order catering, invite speaker, ensure technical services & develop promotional material including posters, flyers and online visual media.
Coordination of annual ceremonies/events.
Prepare monthly data report to track Grand Round attendance by faculty and department to measure and improve attendance trend.
Provide administrative support to department Chair.
Provide administrative support to eight clinical and research faculty by coordinating travel, registration, airline reservations and lodging.
Maintain faculty’s Outlook calendar & update CV’s.
Maintain faculty licensure such as Department of Public Safety, Drug Enforcement Administration, Texas Medical License and other licensure as needed according to regulatory standards.
Support Department Administrator.
Process faculty travel & expenses through Concur.
Coordinate new employee onboarding, including office set up, phone and pager request, position specific manual and coordination of orientation.
Supported planning and coordination of [Type] program and associated activities.
Tracked [Program Name] expenditures.
Organized meetings and scheduled events.
Addressed and resolved technical, financial and operational concerns by working with team members and directors.
Provided ongoing direction and leadership for program operations.
Maintained tight production timetables and quality standards to give audiences exceptional offerings.
Supervised [Number] of professional and administrative personnel.
Scheduled and supervised staff meetings to discuss new ideas and update participants on program details and milestones.
Assisted with community resources, including healthcare, mental health, appointment scheduling, insurance and food stamps.
Led onboarding activities for [Number] student employees to equip staff in daily responsibilities.
Prepared monthly reports for upper management including P&L and sales trends.
Oversaw [Number] projects each year from concept through final delivery.
Entered data in [Type] system and handled database maintenance.
Reserved classrooms and meeting rooms across campus for program activities and managed room list.
Program Manager, 06/2010 to 01/2015 My Blind Spot – City, STATE,
Perform attendance audits & prepare weekly timesheets for employees.
Develop new evaluation initiative that will assist teams in accomplishing their target goal.
Submit proposal to leadership to include suggested time frame, budget and suggested outcome.
Perform annual evaluation for employees.
Facilitate onboarding components for perspective employee hires including drug tests, background checks, and educational evaluation.
Provide continuous training to personal service representatives as policies and procedures were updated.
Assist staff with developmental goals through weekly meetings and shadowing sessions.
Handle logistics to department specifications, including coordination and set up, catering, weekly manager meetings and trainings.
Contact vendor & order office supplies, call in maintenance orders, update computer systems as necessary.
Planned, tracked, measured and reported on a variety of projects throughout the entire project development life cycle.
Administrative Assistant, 08/2011 to 10/2012 My Blind Spot – City, State,
Responsible for the organization and coordination of hotel and restaurant operations.
Organized orientation and training of new staff members of hotel and restaurant.
Prepare materials and provide assistance for conferences & meetings.
Maintained office calendar to coordinate work flow and meetings.
Maintained confidentiality in all aspects of client, staff and agency.
Coordinates, organizes, and carries out the day-to-day activities.
Screen incoming calls, schedule appointments and maintain calendar.
Administrative Assistant, 06/2010 to 07/2011 Strayer University – City, State,
Responsible for all front desk functions of the Dean’s office including: answering phones, greeting visitors, students and vendors.
Project a professional company image through in-person and phone interaction.
Prepare travel arrangements for Campus Dean.
Handled expense reports (Concur) for admissions officers and Campus Dean.
Coordinated shipping using UPS/FedEx.
Maintained hard copies and electronic filing systems.
Prepare, record and reconcile non-fellowship administrative and personnel related expenses for Graduate Studies.
Maintained office calendar for appointments, meetings, job fairs, conferences and conference calls for the Campus Dean.
Organize and maintain the documents, records, files and binders to include processing expense reports and maintain receipts.
Setup accommodations and arrangements for company visitors.
Education
Bachelor of Science: Business Administration, Expected in to Central State University - Wilberforce, OH GPA:
Masters: Health Administration, Expected in to Texas Women’s University - Houston, TX GPA:
Affiliations
Organization for Women, MD Anderson Cancer Center
American College of Healthcare Executives
National Association of Health Services Executives
Student Healthcare Administration Organization (SHAO) Houston Chapter, Texas Women’s University
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