A challenging Budget Analyst position with responsibilities including managing budgets, reconciling, and budget planning.
Window's 10, Word, Access, Excel, PowerPoint, Adobe Professional, Adobe DC, Adobe Photoshop, Internet Explorer, Google Chrome, Microsoft Outlook, SAP Great Telecommunication, and Customer Service skills. Knowledgeble Site Executive and WordPress.
General Office Skills
Program Coordinator01/2015 to CurrentJohns Hopkins University BiostatisticsBaltimore, MD
Biostatistics Center) Process Student and Casual staff employment payroll.
Manage and coordinate program activities for the Quantitative Methodologies Core (QM) on the ICTR project.
Serve as the primary contact on the QM Core for clients accessing the services on the ICTR website and daily clinic ensuring all clients receive the appropriate level of help by determining the consultant most suitable to handle request.
Organize logistics for meetings and symposiums for the QM Core & MISTIE III projects including venue, travel arrangements and materials required.
Manage the Travel and Symposium budget for the QM Core; reconcile all charges with Center Administrator on a monthly basis.
Assist Center Director and Administrator in preparing progress and financial reports.
Prepare monthly reports from the Center's consulting timekeeping system; prepare invoices for all clients.
Input quarterly invoicing information for the Biostatistics Computing Support Services (BCSS) and the High Performance Support.
Computing Center (HPSCC); charging internal clients through non-payroll cost transfers.
Monitor and transfer funds between Center accounts and internal clients with non-payroll cost transfers.
Input all online payments and purchase orders for JHBC and its project activities in SAP.
Manage the client database ensuring that the data is always accurate and provide data requested to the Center Administrator for all project reports and presentations.
Manage the invoicing and hours recorded on the MISTIE III project - ensuring that budgeted amount is adhered to; report discrepancies to Center Administrator.
Assist in the preparation of annual reports and other special reports as needed.
Work with Center Administrator to prepare materials for meetings including but not limited to Leadership and Steering Committee Meetings.
Participate in quarterly Leadership Committee meetings , take minutes and disseminate findings by web or other methods.
Assist in the reorganization of the Center' and QM Core websites including but not limited to securing bids, assisting with design and development and serve as the primary person for providing maintenance.
Assist Center Administrator with information requested for the development of the Centers' annual budget.
Assist Center Administrator in the development of marketing materials for its' services.
Manage the P-Card use for the center and reconcile all expenses in a timely manner.
Serve as primary contact and resource for both internal & External clients to the Center; route request to appropriate consultants.
Prepare contracts for all external and internal clients; assist with developing Scopes of Work, timelines and deliverables; work with ORA to ensure all external contracts are documented.
Monitor progress and activity of multiple client projects with databases, including Access, Replicon, excel and SharePoint.
Manage client accounts including monitoring and recording payments; initiating contact with external clients for payments as needed.
Coordinate the JHBC's Director daily schedule for various meetings.
Coordinate weekly JHBC student clinics; schedule center personnel for Clinic; update student database.
Plan special events, meetings, seminars and help host visitors to JHBC; planning includes but is not limited to booking rooms, setting up and breaking down rooms following events, working with caterers, audiovisual set up; developing announcement flyers and sending email announcements.
Create, prepare and disseminate memos, letters and emails; draft correspondence; sort mail; arrange for printing of posters for conferences; coordinate mailing of packages etc.
Assist all faculty and staff with travel for conferences; prepare expense reimbursements.
Review and Coordinate additions to JHBC Bibliography; update Word document and post in binder/website/consultants.
Maintain updated Biographical Sketches for all JHBC faculty.
Maintain and order office supplies and small office equipment for the center and individual projects.
Coordinate Committee of Human Research/Institutional Review Board information for client accounts.
Provide administrative support to the JHBC faculty and staff as needed.
Administrative Coordinator01/2012 to 01/2015Johns Hopkins University BiostatisticsBaltimore, MD
Serve as primary contact & resource for both internal & external clients; route requests to appropriate consultants; regularly correspond with and resolve any administrative or financial discrepancies for these clients.
Mangage client database via Access, Replicon, Excel and Sharepoint.
Track, monitor and update the progress and activity of more than 200 client projects daily.
Manage client accounts; monitor and record payments; monitor staff consultant hours via Replicon and use info to generate monthly invoices and statements for internal and external clients.
Manage the service Center's monthly billing which includes but is not limited to; monitoring and transferring funds between accounts via non payroll cost transfers and processing external invoices via SAP.
Coordinate contracts with external clients; assist in developing Scopes of Work, timelines and deliverable information.
Track and coordinate Committee of Human Research/Institutional Review Board information for client accounts.
Manage the Director's daily schedule, client and Center meetings.
Manage the weekly JHBC consulting clinics; record clinic names in database; schedule Center personnel for clinic.
Plan special events, meetings, seminars and help host visitors to JHBC, such as annual Advisory Board meetings, semi-annual Steering Committee meetings; weekly consultant/director forums, and annual consultant retreats.
Assist in maintaining and extending, redesigning websites and social media.
Assist with the development of marketing and advertising materials for the center.
Manage and coordinate program accounts for MISTIE III & ICTR projects.
Serve as primary contact for the ICTR Quantative Metholodolgies Core program for clients.
Assist the Director and Center Administrator in preparing annual progress and financial reports by tracking faculty expert & student consultant hours and effort for JHBC, departmental and other reports.
As well as assisting with reviewing and updating any revisions to JHBC procedures/policy binder.
Provide support to faculty and staff by monitoring expenses, performing monthly reconciliation of the Centers account and processing routine financial transactions.
Process key operational activities utilizing SAP for purchasing, invoices and reimbursements.
Administrative Coordinator01/2007 to 01/2012Johns Hopkins University Health Behavior & SocietyBaltimore, MD
Institute for Global Tobacco Control) Managed the logistical coordination for international and domestic workshops, trainings, and conferences with a participant level in excess of 125.
Coordinated travel arrangements for all faculty, staff and visitors of the Institute.
Registered faculty and staff (internal and external) for conferences, workshops, trainings.etc.
Coordinated logistics for the annual summer programs (one and two-week programs), which included but was not limited to; visa processing, travel and lodging arrangements (international & domestic) for more than 145 students.
Liaising with international guest speakers and their assistants to ensure smooth travel to and from the United States for participation in the Institutes programs.
Being the main point of contact (day and night) for all international students and speakers while they are in the United States for their respective programs.
Assisted the Research Program Manager in preparing course materials and with any issues that may have arisen during program sessions.
Processed invoices, travel reimbursements (internal and external) and honorariums.
Provided administrative support for up to 15 faculty and staff of the Institute for Global Tobacco Control.
Scheduled meetings and conference calls, answered phones, and provided general administrative duties (including filing, scanning into Oculus, copying, document prep, distributing and sending mail, etc).
Administrative Coordinator01/2006 to 01/2007Johns Hopkins UniversityBaltimore, MD
Coordinated the department's monthly and yearly DERSAC, Mass Spectrometry, Tissue Culture Room and 500/600 NMR billing and budget.
Assisted with training grant continuations, renewals, updating of information for commonly used tables.
Heavily assisted with graduate program during recruitment season, graduate student registration periods and other high-volume times of the year.
Maintained departmental chemical fume hoods and biosafety cabinet certifications.
Submitted M & S forms to Facilities if certifications were not granted.
Responsible for collecting departmental procurement card invoices, receipts and maintained the procurement credit card files.
Worked with Financial Manager each month to verify that transactions are legitimate on the procurement card statements so that the EASY transactions can be completed.
Organized all special departmental events/seminar/meeting/lectures.
Acted as librarian for the departmental library, which included renewing subscriptions, logging in the journals and magazines on a weekly/monthly basis.
Conducted equipment, computer, computer software, and space surveys.
Assisted in updating new departmental website using the Content Management System.
Administrative Secretary01/2004 to 01/2006Johns Hopkins UniversityBaltimore, MD
Provided administrative support to faculty, staff members, post-doc's and students.
Assisted faculty with grant preparation.
Updated and maintained faculty CV's and biosketches.
Collected articles of research for faculty via the internet and library.
Entered pathology reports into database as well as edited and sent reports to inside and outside veterinary clinics that utilize the service.
Entered purchase order request into the WebReq system.
Prepared travel reimbursements and check requisitions.
Kept calendar and scheduled appointments for department Sonographer as well as faculty members.
Supervised the department's volunteer employee.
Ordered all office supplies and equipment as well as kept an inventory of needed supplies.
Monitored, reviewed, and renewed yearly maintenance service contracts.
Arranged for special speakers/ presenters for labs, seminars and conferences.
Made travel and hotel arrangements for internal and external faculty and students.
Maintained, fixed and placed service calls for lab and office equipment, such as-Copy and Fax machines, Telephones, Freezers, Printers, Computers/Programs and Refrigerators.
Coordinated the department's weekly seminar, slide conference, luncheons, meetings and farewell parties.
Collected and submitted department publications for online newsletter, research webnotes (monthly).
Organized, upkept, and acted as the departments Librarian as well as served on a number of departmental committees as secretary.
Monitored time sheets for Lab Technicians.
Assisted Faculty with courses being taught.
Coordinated/expedited Material Transfer Agreements for requesting companies.
Kept Endnote publication file for faculty members.
Education and Training
Associates degree: Business ManagementBaltimore City Community CollegeBaltimore, MDBusiness Management
Office Skills, Business Preparation, and Medical Terminology The Youth Fair Chance Baltimore, MD Computer Software Application Specialist Professional Development Classes at Johns Hopkins University Project Management Series Professional Administrative Assistant Certificate Program Becoming a Conflict Competent Leader Effective Business Writing Powerful Communication Skills for Women The Caroline CenterBaltimore, MD
Johns Hopkins University Health Behavior & Society
Johns Hopkins University
Baltimore City Community College
The Caroline Center
Job Titles Held:
Associates degree : Business Management Office Skills, Business Preparation, and Medical Terminology The Youth Fair Chance Baltimore, MD Computer Software Application Specialist Professional Development Classes at Johns Hopkins University Project Management Series Professional Administrative Assistant Certificate Program Becoming a Conflict Competent Leader Effective Business Writing Powerful Communication Skills for Women
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