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Program Coordinator Resume Example

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PROGRAM COORDINATOR
Summary
Accomplished Health Care Staff Assistant/Contract Vendor Analyst with over 8 years' experience in a fast-paced, demanding administrative and management environment. Able to manage multiple tasks while ensuring all work is thorough and correct. Solid work history creating, and developing processes to improve the IT department and it's programs. Possess a successful track record of leading management team to generate optimal productivity. Cultivated strong professional relationships between the hospital, vendors and Information Technology department. Implemented and Improved the RFP, RFQ, and RFI evaluation & submission process.
Work History
Information Technology Department
Department of Homeland
Skills
  • Microsoft Office proficiency
  • Time management
  • Professional and mature
  • Meticulous attention to detail
  • Resourceful
  • Dedicated team player
  • Understands grammar
  • Self-starter
  • CORE COMPETENCIES
  • Acquisition planning
  • Contract administration
  • Negotiation
  • Communication
  • Contract development
  • Acquisition strategy
  • Market research
  • Financial reports
  • Quality control
  • Coordination
  • Procurement
  • Clearance
Experience
01/2012 to Current
Program CoordinatorCHILDREN'S NATIONAL MEDICAL CENTER － Washington, DC
  • Monitor vendor performance to ensure compliance to Service Level Standards are meet.
  • Created and manage RFI, RFQ, and RFP process for internal use for vendor bidding.
  • Manage the RFI and RFP process; includes evaluating responses.
  • Work with vendors to obtain project pricing and understand the impact to the organization.
  • Coordinate Vendor RFP demos and conference calls as needed with vendors to discuss proposal requirements.
  • Discus and negotiate cost proposals, Master Service Agreements (MSA), Scope of Work (SOW) with new and existing vendors.
  • Coordinate MSAs with Legal and monitor contract terms and conditions within MediTract database system.
  • Handle both hardcopy and electronic filing processes Coordinate with Accounts payable and vendors to resolve invoicing discrepancies.
  • Coordinate vendor meetings to discuss and resolve all contract issues.
  • Responsible for entering contracts and pricing for new participants and updating contracts for existing vendors.
  • Receive and verify invoices and requisitions for contract renewals for organization.
  • Created Contract/Purchase Order Cover sheet for new and existing contract services.
  • Responsible for resolving payroll discrepancies by collecting and analyzing information.
  • Responsible for answering payroll questions and requests.
  • Maintains payroll operations by following policies and procedures; reporting needed changes and signing off on time cards.
02/2007 to Current
Staff AssistantCHILDREN'S NATIONAL MEDICAL CENTER － Washington, DC
  • Provide direct support to the CIO of Information Technology (IT) & Executive Director and the department.
  • Direct and Support Executive Directors and Managers on contract decisions.
  • Responsible for coordinating, scheduling, and developing agendas, office appointments, meetings, conferences, and various projects as needed.
  • Provide technical support to all external and internal customer groups.
  • Receive and verifiy invoices and requisitions for IT Services, process check requests for invoices accordingly for Accounts Payable.
  • Reconcile payments and resolve invoice discrepancies as needed.
  • Responsible for providing office orientation for new employees.
  • Assist with the annual fiscal yearly closing.
  • Assist with updating IT Services web-site Process Grant Applications Created and maintain Employee Recognition Program Maintain, monitor, and run telephone reports for Cisco System.
10/2006 to 02/2007
Project Specialist Security Director's BoardDHS － Washington, DC
  • Coordinated and scheduled staff and department meetings Assisted Program Manager with all Decision Requests (DR's) Ensured all decision packets met the entrance criteria prior to acceptance Provided professional responses to all correspondence to ensure maximum effectiveness Participated as the direct Lead when required Assisted with daily administrative duties, including any ad-hoc situations that required immediate attention.
02/2005 to 08/2006
Executive AssistantBOOZ ALLEN HAMILTON － McLean, VA
  • Managed Human Resources Director and Human Resources calendar and travel schedule Created Assimilation Plan for new hires Responsible for expense report preparation and reconciliation Managed HRM and HRS meeting coordination (Town Halls, etc), including logistics of meetings Provided coaching and mentorship to other administrative staff members Managed HRS Anniversary and Recognition Awards programs Assisted in the collection of data and development of monthly HRS Outlook reports and semi-annual operating reviews Monitored, coordinated, and reconciled the HRS budget Assisted in project research, and coordinated data gathering for HRS Team.
Education and Training
2013
Management for Administrative Professionals 10/10 Business Communication: Forms in Writing 04/10/06 Grammar Fundamental Sentence Structures 12/29/05 Project Management Fundamentals 09/26/2016 Contracting Officer's Representative (CDR) Level 1 Training 10/19/2016 Fundamentals of Purchasing for New Buyers 06/12-14/2017 UNIVERSITY OF PHOENIX University of Phoenix- 03/31/2004-08/24/2005 CHILDREN'S NATIONAL MEDICAL CENTER Certificate of Appreciation 12/12/12 In Recognition of Outstanding Performance Thinking Bigger Thinking Differently Welcome to Management Series February 25,
2013
March 12, 2013 March 25,
Certifications
Project Management for Administrative Professionals 11/10
Skills
Accounts payable, administrative duties, Cisco, Contract administration, filing, Financial reports, Grant Applications, invoicing, logistics, Market research, Procurement, Purchasing, scheduling, technical support
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Resume Overview

Companies Worked For:

  • Information Technology Department
  • Department of Homeland
  • CHILDREN'S NATIONAL MEDICAL CENTER
  • DHS
  • BOOZ ALLEN HAMILTON

Job Titles Held:

  • Program Coordinator
  • Staff Assistant
  • Project Specialist Security Director's Board
  • Executive Assistant

Degrees

  • Management for Administrative Professionals 10/10 Business Communication: Forms in Writing 04/10/06 Grammar Fundamental Sentence Structures 12/29/05 Project Management Fundamentals 09/26/2016 Contracting Officer's Representative (CDR) Level 1 Training 10/19/2016 Fundamentals of Purchasing for New Buyers 06/12-14/2017 UNIVERSITY OF PHOENIX University of Phoenix- 03/31/2004-08/24/2005 CHILDREN'S NATIONAL MEDICAL CENTER Certificate of Appreciation 12/12/12 In Recognition of Outstanding Performance Thinking Bigger Thinking Differently Welcome to Management Series February 25,
    March 12, 2013 March 25,

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