With over 20 years of Administrative experience has helped me to hone my skills in personnel, task management, problem solving, troubleshooting and repair in a fast paced environment. My communication, creative thinking and organization skills as well as my customer service skills will allow me to be a strong asset to any team.
Highlights
MS Office: Windows, Word, Excel, Access, Publisher, OneNote, PowerPoint, Outlook, Live Meeting, Internet/Intranet, Multi-phone lines, 10 key, Adobe Acrobat
Accomplishments
Experience
Procurement Technician / Purchasing Agent/Alternate Administrative Services Assistant, 08/2009 to Present Promedica Senior Care – Wauna, WA,
Responsible for maintaining 2 BPA's 2 Contracts, Small Purchases under $250,000.00 in the amount of $1,697,237.82 with an overall savings of $71,143.90.
Previously responsible for maintaining BPA's doing delivery orders for the 3 major copier services: Xerox, Ricoh and Kyocera Provides purchasing support for the assigned program area(s) and makes decisions based on a review or knowledge of similar purchases and basic procedures.
The scope of the work is to purchase supplies and services for the assigned locations.
The work involves applying conventional practices to resolve a variety of purchasing problems such as urgent need, excessive pricing, and inadequate or restrictive specifications by the vendor.
Excellent public relations skills involving tact and diplomacy in interpersonal relationships with vendors, contractors, and governmental agencies with the goal of reflecting a positive image for the Agency.
Conducts research as necessary to resolve issues and respond to customer inquiries Communicate effectively (with courtesy, sensitivity, and discretion) and establish rapport as well as establishes and maintains strong relationships with customers and employees Coordinates teleconference /meetings/trainings for Departmental, USDA APHIS and other agencies Ability to serve customers and customers' needs through interaction with individuals at all levels in order to facilitate expeditious handling of requests and inquiries.
Sort, review, screen and distribute incoming and outgoing mail; prepare, compose and ensure timely responses to a variety of routine written inquiries Ability to utilize automated systems to develop reports and spreadsheets, input and monitor purchase requests, process receipts, and monitor active or delinquent invoices.
Page 2 Verifies completeness of item descriptions, minimum allowable purchase quantity, estimated cost, source of supply by referring to schedules, vendor catalogs, and history files, or through contact with vendors Able to communicate with vendors, technical resources, and customers Able to work in a schedule-driven environment with timing being a critical function Considers the urgency of the request, distribution capabilities of the supplier, relative and reasonable prices, discounts, and other related factors.
Knowledge of solicitation and purchasing methods such as oral solicitations, calls against delivery orders, or priced purchase orders to make sole source purchases, purchases under established contracts, or competitive open market purchases when specifications are standardized, price and product characteristics are stable, and repeat vendors are used.
Responds to requests for general information via phone and email Participates in the continuous improvement of systems, processes and procedures Ability to address difficult situations/issues and resolve conflict professionally and tactfully.
Adaptable, sets priorities, and meets deadlines.
Communicate effectively (with courtesy, sensitivity, and discretion) and establish rapport.
Establishes and maintains strong relationships with customers and employees Arrange in-house training for Agency wide classes Arrange weekly teleconference call for internal and nationwide staff Agency Coordinator for Active Address Code (Fedstrip)/DODAAC- maintaining database adding/deleting/changing information Coordinate conference and meetings/trainings for Departmental, USDA APHIS and other agencies Skills in the use of personal computers to access, manipulate, and retrieve information from automated systems (IAS, GovTrip, WebTA, FPDSNG, IPP, PCMS, FFIS, SAM, D&B, etc.) Negotiated contracts with small disadvantage business firms Serves as contract specialist responsible for pre award and post award functions for a variety of supply and service contracts for several Program activities of six agencies, each having different contract requirements Responsible for a variety of contracts which frequently require special handling provisions or other specialized terms and conditions.
Some contracts cover a period of more than one year.
Typical requirements include technical equipment, supplies, and services, ranging from standard items which are complicated by urgent delivery requirements to complex or sophisticated requirements Provides guidance to technical personnel involved in the development of the statement of work or data requirements.
Formulates the contracting approach to be taken that will best satisfy the requirement Plans the procurement action with technical, legal, and contract pricing personnel.
Provides guidance in the development of the statement of work and data requirements determines the type of contract best suited to the requirement, develops special clauses and terms and conditions applicable to the solicitation.
Monitors contractor performance in relation to the completion schedule required by the contract, ensuring timely submission of technical progress reports, making visits to the contractor's facility or work site, as necessary, taking appropriate action to expedite delivery or performance when required by mission changes, monitoring the contractor's use of Government-furnished property inventories, and issuing change orders occasioned by changes in mission requirements, defective specifications, changed site conditions, or changes in Government-furnished property.
Determines the sources to be solicited, prepares applicable determinations and findings, conducts pre proposal conferences, receives and evaluates proposals in conjunction with price/cost analysis or other technical personnel, determines the competitive range in negotiations with one or more offers, prepares award documents and makes presentations to a contract board of awards or source selection authority when appropriate and awards or recommends award of the contract.
Ensures that the bid schedule is properly structured, prepares the solicitation, using specially designed software on a personal computer, determines sources to be solicited, conducts pre proposal conferences, processes protests, determines the responsiveness of bids and determines the responsibility of the apparent low bidder based on an analysis of financial and technical information gained during the pre-award survey, and awards or recommends award of the contract.
Develop solicitations and evaluate responses.
Compile complete bidders' list from qualified applications, knowledge of suppliers, contacts with trade associations, Small Business Administration, or other sources.
Prepare and issue solicitation documents selecting appropriate clauses, ensuring clear and complete specifications, including packing and delivery requirements or other routine supplemental stipulation.
Use primarily firm fixed-price, time and materials, indefinite delivery, or similar contracts when historical and precedent data are available.
Performed cradle-to-grave contract administration for a wide variety of service and supply contracts.
Utilized simplified acquisition procedures to issue sole source and competitive purchase orders and GSA orders.
Issued task orders under Indefinite Delivery Indefinite Quantity (IDIQ) contracts.
Provided guidance to customers in developing acquisition milestones, drafting Performance Work Statements, and determining evaluation criteria.
Developed solicitations, evaluated offers, and prepared award documentation.
Awarded and administered commercial sole source and competitive contracts, including small purchases, GSA orders, multiple cost plus fixed fee, time and material, and fixed price contracts, Issued requests for information and performed market research for supplies and services with unique requirements.
Conducts in-depth market research and provides guidance to customers throughout the acquisition planning process on a wide variety of supplies and services.
Develops pre solicitation notices, solicitations, and contracts in accordance with federal law, regulations, and APHIS policies and procedures.
Ensures contract files are complete and accurately documents the acquisition chronology, background, and rationale to support actions.
Prepares determinations and findings, justifications and approvals, pre-negotiation memorandums, post negotiation memorandums, responsibility determinations, and other required documentation and correspondence.
Administered cost plus fixed fee indefinite delivery indefinite quantity (IDIQ) type contracts Conducts in-depth market research and provides guidance to customers throughout the acquisition planning process on a wide variety of supplies and services.
Develops pre solicitation notices, solicitations, and contracts in accordance with federal law, regulations, and APHIS policies and procedures.
Ensures contract files are complete & accurately documents the acquisition chronology, background, and rationale to support actions.
Prepares determinations and findings, justifications and approvals, pre-negotiation memorandums, post negotiation memorandums, responsibility determinations, and other required documentation and correspondence.
Awarded and administered commercial sole source and competitive contracts, including small purchases, GSA orders, multiple cost plus fixed fee, time and material, and fixed price contracts Issued requests for information and performed market research for supplies and services with unique requirements Performed cradle-to-grave contract administration for a wide variety of service and supply contracts.
Utilized simplified acquisition procedures to issue sole source and competitive purchase orders and GSA orders.
Issued task orders under Indefinite Delivery Indefinite Quantity (IDIQ) contracts.
Provided guidance to customers in developing acquisition milestones, drafting Performance Work Statements, and determining evaluation criteria.
Developed solicitations, evaluated offers, and prepared award documentation.
Provides purchasing support for the assigned program area(s) and makes decisions based on a review or knowledge of similar purchases and basic procedures.
The scope of the work is to purchase supplies and services for the assigned locations.
The work involves applying conventional practices to resolve a variety of purchasing problems such as urgent need, excessive pricing, and inadequate or restrictive specifications by the vendor Verifies completeness of item descriptions, minimum allowable purchase quantity, estimated cost, & source of supply by referring to schedules, vendor catalogs, and history files, or through contact with vendors Considers the urgency of the request, distribution capabilities of the supplier, relative and reasonable prices, discounts, and other related factors Knowledge of solicitation and purchasing methods such as oral solicitations, calls against delivery orders, or priced purchase orders to make sole source purchases, purchases under established contracts, or competitive open market purchases when specifications are standardized, price and product characteristics are stable, and repeat vendors are used.
Responsible for a variety of contracts which frequently require special handling provisions or other specialized terms and conditions.
Some contracts cover a period of more than one year.
Typical requirements include technical equipment, supplies, and services, ranging from standard items which are complicated by urgent delivery requirements to complex or sophisticated requirements Monitors contractor performance in relation to the completion schedule required by the contract, ensuring timely submission of technical progress reports, taking appropriate action to expedite delivery or performance when required by mission changes, and issuing change orders occasioned by changes in mission requirements, defective specifications, or changed site conditions,.
Administrative Services Assistant, 12/2007 to 08/2009 USDA APHIS ASD – City, STATE,
Serves as the prime timekeeper to the department.
Responsibilities include: prepares, maintains, and transmits Time and Attendance (T&A) reports using automated agency program, trains back-up timekeepers, prepares and submits Leave Audits/Lump Sum payments, Donor/recipient reports as required; reviews T&A logs of department personnel for completeness and accuracy; and provides technical pay and leave advise on routine matters Conduct travel cost estimates for staff when traveling; Prepares travel requests and vouchers for domestic and foreign travel.
Maintains a detailed knowledge of travel policies and regulations in order to serve as a technical resource to the department.
Advises on travel allowances and requirements and ensures adherence to travel regulations.
Uses automated systems and software for travel and voucher preparation Sort, review, screen and distribute incoming and outgoing mail; prepare, compose and ensure timely responses to a variety of routine written inquiries Responsible for supervising, overseeing, assisting, training and delegating information to department interns- OJT Performing market research and analysis to carry out these programs in the most cost effective manner Facilitated virtual training sessions/webinars/meetings in Microsoft Outlook Live Meeting for weekly staff meetings for APHIS agencies located nationwide Receives and reads all incoming correspondence/mail directed to the department and initiates actions necessary for its proper disposition.
Records correspondences referred to staff members reflecting delegations of responsibility and follows through to ensure timely disposition Maintained, order and organized supply cabinet for department Record and distribute staff notes for meetings Responsibility for both pre and post award simplified acquisition type functions for copiers Performing market research and analysis to carry out these programs in the most cost effective manner Knowledge of the government purchase card program to review, analyze, and reconcile credit card purchases on a monthly basis Arranging and assembling PowerPoint training presentations for weekly staff meetings Agency Coordinator for Active Address Code (Fedstrip)/DODAAC- maintaining database adding/deleting/changing information Set up/prepared/planned team building meetings, birthday, retirement, baby shower and going away parties.
Primary contact person for training classes Accurately maintained/implemented databases for the office such as workload reports Setting up cost effective training opportunities for other agencies Accurately booking conference rooms / training rooms in Metastorm/virtual EMS Assisted visitors with packages on their stay/ setting up their hotel reservations Facilitated training for APHIS agency as well as other agencies.
saved the government about $57,00.00 Facilitate meetings/webinars for APHIS agency located nationwide via Outlook Meetings Coordinate conference and meetings/trainings for department and other agencies Create virtual training sessions in Microsoft Outlook Live Meeting and instant Messaging for weekly staff meetings Maintain training scheduling and event calendars for department Learns to operate new office technologies and they are developed and implemented and gives training to department Manage projects, and contribute to committee and team work Conducts and performs training administration and new employee training and orientation Plans and projects monthly/yearly budget for the department Knowledge of secretarial /clerical and administrative program concepts and practices to complete assignments and to recommend changes to existing procedures or to develop new ideas to enhance or streamline procedures.
Conduct travel cost estimates for staff when traveling Prepares travel requests and vouchers for domestic and foreign travel.
Maintains a detailed knowledge of travel policies and regulations in order to serve as a technical resource to the department.
Advises on travel allowances and requirements and ensures adherence to travel regulations.
Uses automated systems and software for travel and voucher preparation.
Education
Hillary Rubin -The Art of Becoming a Coach (TAOBC): , Expected in present Metro State University - Minneapolis, MN GPA:
Camp Christmas Tree 06/2013
Training Classes
USDA APHIS, Minneapolis, MN - Online
CON 100 - Shaping Smart Business Arrangements: , Expected in 12/2007 - , GPA:
CPR / AED for the Professional Rescuer
USDA APHIS, Minneapolis, MN 05/01/2015
First Aid/AED: , Expected in 05/25/ 2006 Red Cross - Minneapolis St Paul, MN GPA: Certified Nursing Assistant, Registered
CON 110 - Mission Support Planning (23 CLP) 04/23/2009 CON 111 - Mission Strategy Execution 04/ 2010 CON 112 - Mission Performance Assessment 07/24/2009 SBA-Small Business Administration - Online Non-Manufacturer Rule (1.5 CLP) 10/06/2010 SBA & Small Business Joint Ventures (1.0 CLP) 01/18/2012 GSA - General Services Administration, Minneapolis, MN - Online GSA Schedules: FAR Subpart 8.4v (1.0 CLP) : , Expected in 04/04/2013 Management Concepts Institute - , GPA:
Associate of Arts: , Expected in 02/2015 ASHI - Minnetonka, MN GPA:
: , Expected in 02/2011 Cardinal Stritch College - Eden Prairie, MN GPA:
Bachelors: Business Administration, Expected in Minneapolis Community and Technical College - Minneapolis, MN GPA: Business Administration
Appropriations Law 05/26/2015 CON 120- Mission Focused Contracting, Denver, CO 06/ 2012 CON 215- Intermediate Contracting for Mission Support (64 CPE), Minneapolis, MN 08/21/2013 CON 216 - Legal Considerations in Contracting 08/2014 SCA- Minneapolis, MN- Online Non-displacement of Qualified Workers Audio Seminar, Minneapolis, MN 03/15/2013 ASI Government Virtual Acquisition Office, Minneapolis, MN, Online 07/31/2013 Lessons Learned from Recent Protest Decisions (1.5 CLP) : , Expected in - , GPA:
Interests
W"holistic Life Coach Volunteer Experience Minneapolis Police Athletic League (P.A.L.) 1999-2002 Pewee T-Ball, Volleyball and Soccer Coach, Minneapolis-Junior Olympics Work Life Wellness Committee - USDA APHIS 2010-present The Work Life Wellness Community places great importance on our employees' wellness. We are an energetic Wellness Committee that guides the use of our resources to promote a healthy work life balance for employees. Promoting wellness helps APHIS as a whole. As employees begin go make healthy life choices for themselves, the agency itself becomes healthy. Because APHIS is a team, we learn from each other's activities and behaviors. One person's "lesson learned" can influence a co-worker toward positive action. Wherever you are on your personal journey to wellness, we welcome you in joining our efforts to promote a healthy work environment FEDS Feed Families 2012
Additional Information
Work Life Wellness Committee - USDA APHIS 2010-present The Work Life Wellness Community places great importance on our employees' wellness. We are an energetic Wellness Committee that guides the use of our resources to promote a healthy work life balance for employees. Promoting wellness helps APHIS as a whole. As employees begin go make healthy life choices for themselves, the agency itself becomes healthy. Because APHIS is a team, we learn from each other's activities and behaviors. One person's "lesson learned" can influence a co-worker toward positive action. Wherever you are on your personal journey to wellness, we welcome you in joining our efforts to promote a healthy work environment FEDS Feed Families 2012
Skills
10 key, administrative, Adobe Acrobat, streamline, approach, Art, Agency, Audio, back-up, basic, budget, Business Administration, catalogs, CLP, clerical, Coach, interpersonal, oral, competitive, conferences, continuous improvement, contract administration, Contracts, cost analysis, CPR, credit, customer service, databases, database, Delivery, dependable, detail-oriented, documentation, drafting, email, employee training, financial, First Aid, Government, image, team building, Law, Legal, notes, market research, market research and analysis, market, materials, Meetings, Messaging, Access, Excel, mail, MS Office, Office, Microsoft Outlook, Outlook, PowerPoint, Publisher, Windows, Word, Monitors, Multi-phone lines, negotiation, negotiations, Nursing, personnel, copier, copiers, policies, presentations, pricing, prime, problem solver, processes, procurement, progress, proposals, proposal, public relations, purchasing, quality, rapport, requirement, research, scheduling, secretarial, self-starter, spreadsheets, Strategy, structured, supervising, Teamwork, team player, team work, phone, type, unique, written
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