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Orthopaedic Surgery Program Coordinator Resume Example

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ORTHOPAEDIC SURGERY PROGRAM COORDINATOR
Professional Summary

Skillful administrative professional with over 9 years of experience in healthcare and Graduate Medical Education. Excellent reputation for streamlining processes, providing courteous customer service, and driving productivity through organization.

Skills
  • Administrative & organizational skills
  • Adobe software applications
  • Contract support
  • Customer service
  • Detail-oriented
  • Familiar with both PC and MAC platforms
  • Financial support
  • Microsoft Office Suite
  • Process improvement
Work History
09/2019 - CurrentOrthopaedic Surgery Program Coordinator | Ascension Providence Hospital - Southfield & Novi, MI
  • Help oversee and manage newer ACGME-accredited Orthopaedic Surgery residency program (currently 9 residents).
  • Provide planning and oversight for annual meetings to comply with ACGME program requirements.
  • Developed processes for annual required meetings (ie: CCC, Semi-Annual Reviews, PEC Meeting).
  • Help manage monthly didactic calendar and track attendance.
  • Provide developmental program support to the Program Director and Associate Program Director.
  • Maintain PLA agreements among participating sites.
  • Deliver financial support for residents and the program regarding reimbursements and honorarium payments.
  • Maintain New Innovations database for the residency program.
  • Facilitate and plan for annual program recruitment.
  • Help create and manage residency program budget.
  • Track corporate compliance per resident.
  • Manage web content updates and ongoing site maintenance to provide applicants with information accessible information.
01/2016 - 09/2019Lead Medical Student Coordinator | Ascension Providence Hospital - Southfield & Novi, MI
  • Assisted in the building of our new UME program Ascension Providence Hospital, Novi.
  • Provided an advisory role to the Novi Core Clerkship Coordinators.
  • Oversaw the UME website and orientation checklist for base clerkship programs and elective students.
  • Took outdated database to digital by creating UME programs in New Innovations.
  • Lead for New Innovation's database (re: medical students).
  • Managed at least 50-60 students monthly.
  • Assumed clerkship coordinator role for the American University of the Caribbean and Michigan State University College of Osteopathic medicine when the ministry had lay-offs.
  • Created rotation schedules and onboarded core medical students for Internal Medicine, Psychiatry, Neurology, and Emergency Medicine clerkships.
  • Worked closely with Clerkship Directors and provided administrative assistance regarding these clerkships.
  • Helped facilitate didactics and other clerkship specific activities.
  • Tracked paperwork associated with each clerkship (ie: evaluations, tests, etc).
  • Restructured PA student clerkship process and managed contact with schools, scheduling, evaluations, and billing.
  • Provided monthly onboarding and maintains records for PA students, Podiatry students, and elective students.
  • Lead scheduler (i.e.: maintained control over the all student schedules and assigns elective slots to the Community Director and the Novi Core Student Coordinators.
  • Managed elective scheduling for VSAS, our base student classes and visiting students.
  • Maintained up-to-date elective descriptions and contact lists.
  • Tracked & submitted elective evaluations.
  • Assisted with preceptor contracts, payments and student billing to affiliated schools.
  • Worked with UME Administration on student special events (e.g. Mock interviews, CV writing, etc).
03/2013 - 12/2015Medical Student and Visiting Resident Coordinator | Ascension St. John Hospital - Detroit, MI
  • Managed the St. George's University (SGU) medical student clerkship program at Ascension St. John Hospital & Medical Center: 24 core base students and 32+ fourth year students.
  • Facilitated and provided annual and monthly orientations for the core SGU and visiting students.
  • Student advocate and mentor to the core base students.
  • Provided billing and tracking for core and elective SGU clerkships.
  • Scheduled the core students annual feedback meetings and took minutes with Site Director, Ali Rabbani, MD.
  • Assisted in planning student events (ie: Match Day party) and annual student recruitment dinner.
  • Ordered Prometric NBME shelf exams for core students and tracked testing appointments.
  • Assisted SGU and Ascension St. John Hospital physicians in faculty appointments and reappointment.
  • Assisted previous SGU students with L6 and other state medical board licensing forms.
  • Processed evaluations and built tracking system in New Innovations residency software.
  • Upon first year in position, turned student paper files into digital files and created student database in New Innovations.
  • Assisted in designing, updating, and maintaining visiting resident portal, student onboarding website, and GME website.
  • Assisted GME office with daily tasks and formal events.
  • Administrator to our visiting resident portal: maintain, monitor, and troubleshoot visiting resident's applications and profiles.
  • Provided monthly visiting resident list to participating departments and submitted to credential all new visiting residents to our hospital.
03/2011 - 02/2013Medical Student and Traditional Internship Coordinator | Ascension Macomb-Oakland Hospital - Warren, MI
  • Managed a very large Osteopathic medical student clerkship program (about 100 students) in Metro-Detroit area.
  • Created clerkship schedules for 87+ students.
  • Oversaw visiting PA, nursing and dental students while on rotation at Ascension Macomb-Oakland Hospital.
  • Provided annual and monthly orientations for our core and visiting students.
  • Managed the Traditional Internship program for Ascension Macomb-Oakland's Osteopathic Division.
  • Provided a monthly didactic schedule for both Ascension Macomb-Oakland Hospital's campuses.
  • Created a system to record attendance for Macomb's monthly didactics for both residents and students.
  • Recruited preceptors for additional student rotations (ie: pediatrics, family medicine, sub-specialties).
  • Oversaw the media equipment for Ascension Macomb-Oakland, Macomb Center's classroom.
  • Coordinated and took minutes for the OMCC (Osteopathic Methods & Concepts Committee).
  • Provided financial assistance to department (ie: department billing, reimbursements, etc).
  • Assisted in physician licensing verifications.
  • Scheduled and coordinated physician participation in annual Hospital Day events.
Education
Macomb Community College, Warren, MINo Degree: General Studies

Completed a year of required courses to transfer to Central Michigan University (2001)

After completing my undergrad, I took additional design classes to enhance my degree (2009)

12/2006Central Michigan University, Mt. Pleasant, MIB.A.A: Graphic Design
  • Member of Delta Zeta Sorority
  • Minored in Media Design & Media Production
Certifications
  • Crucial Conversations Course Completion
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Resume Overview

Companies Worked For:

  • Ascension Providence Hospital
  • Ascension St. John Hospital
  • Ascension Macomb-Oakland Hospital

School Attended

  • Macomb Community College
  • Central Michigan University

Job Titles Held:

  • Orthopaedic Surgery Program Coordinator
  • Lead Medical Student Coordinator
  • Medical Student and Visiting Resident Coordinator
  • Medical Student and Traditional Internship Coordinator

Degrees

  • No Degree : General Studies
    B.A.A : Graphic Design

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