Executive Manager/HR Coordinator Resume Example

Facilitated interviews with potential candidates for President of HBT. Communicated with new hires to ensure adherence to office policies & procedures. Maintained employee log in HRIS system. Processed I-9's, badge request, approved expense reports/transactions, assigned seating.

• Awarded dual-roles after achieving smoother process for HR.
• Coordinated meeting and event logistics for senior management, including executives and board of directors.
• Submitted background check information to HireRight. Tracked process of new-hires, scheduling new-hire orientations, and guiding through the on-boarding process, explaining documentation and requirements. Maintained employee files.
• Processed business and identification cards, bank accounts, reference, and medical checks to streamline hiring protocol.
• Developed job postings, recruited candidates, and scheduled interviews to fill vacant positions.
• Filed documents, delivered mail, and performed bookkeeping to facilitate office operations of HR department.
• Processed expenses totaling over $500K, approving charges, communicating with corporate card services on validating charges.
• Represented executives in conferences, in person, and via e-conferences.
• Drafted invoices, reports, and customer data using QuickBooks.

Human Resources Coordinator for Sales team. Point of contact for remote employees. Orchestrated home office set-up, processing demo kits, and maintaining logs of merchandise, on-boarding/off-boarding process. Verified background check information.

• Coordinated executive and senior management vacation, day-to-day meetings and travel schedules.
• Managed PTO and vacation accruals for employees.
• Managed sensitive information with discretion while providing administrative support to executive teams.
• Approved travel expenses and reimbursement requests from managers and other administrative support professionals.
• Created and maintained computer- and paper-based filing and organization systems for records, reports, and documents.
• Prepared and updated office records, spreadsheets, and presentations to support executive needs and enhance office efficiency.
• Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
• Worked closely with team members to deliver project requirements, develop solutions and meet deadlines.
• Facilitated background checks and I-9 processing.

Orchestrated hiring process of administrative new hires with full cycle management. Developed & trained office staff on software, processes/procedures.

• Directed 15 employees across compensation, benefits, wellness, and safety, HRIS, payroll, and information and data departments to ensure optimal productivity. Reduced turn-over by 30%.
• Recognized by CEO as "Top Performer" and promoted to Office Coordinator.
• Supported clerical needs of more than 5 executives, including taking messages, scanning documents, and routine business correspondence.
• Recorded meeting minutes for documentation purposes and disseminated to board members.
• Organized workloads to streamline tasks and efficiently oversee day-to-day operations under tight deadlines.
• Boosted employee morale by establishing fair job descriptions, grades, salaries, and benefit programs under market standards.
• Worked with HR management to devise, and update policies based on changing industry and social trends.
• Implemented employee engagement, and development activities, presentations, and training to maximize productivity and unite workforce.
• Analyzed intricate server issues and supported large enterprise and business-critical applications.
• Improved job tasks and mentored junior team members on best practices and standards.