EXECUTIVE ASSISTANT TO GROUP SENIOR VICE PRESIDENT
Determined and proactive Executive Assistant who works with a sense of urgency to anticipate the needs of senior-level executives. Thrives in a fast paced, dynamic environment.
Articulate and well-spoken
Event and meeting planning
Strong problem solver
Meticulous attention to detail
Works well under pressure
Flexible and adaptable
10/2016 to Current
Executive Assistant to Group Senior Vice PresidentVizient, Inc.
With high level of discretion and confidentiality, deliver senior level support
Liaison with directors, program managers and board members
Event and meeting planning, heavy calendar management, travel, expense management, team communication
Compose and prepare correspondence, agendas, PowerPoint decks and other meeting materials
Set meetings with board members; coordinate their performance reviews of staff; provide hospitality during onsite visits
Code, process and approve invoices for the regional office
Receive, prioritize and handle daily mail
Oversee and manage office equipment, supplies, inventory and service contracts with vendors
01/2014 to 09/2016
Executive Assistant to Executive Vice PresidentEmpower Retirement － Overland Park, KS
Supported the senior leader in the Overland Park office, who oversaw an organization of 500 employees
was CEO of JP Morgan Retirement Plan Services pre-acquisition; assisted other senior executives as needed.
Served as gatekeeper; answered/screened phone calls; monitored and managed inbox; responded on executive's behalf; independently scheduled appointments with other executives using own discretion.
Proactively managed and maintained a complex/extremely active calendar requiring frequent re-prioritization and shifting appointments; ensured Outlook calendar updated with all details.
Arranged large volume of travel including air transportation, car service and hotels; created detailed itineraries; monitored travel and took initiative to make alternative arrangements and re-work schedule due to travel delays.
Scheduled/coordinated teleconferences, videoconferences and meetings across different time zones.
Prepared agendas and materials for senior management meetings as well as letters to clients.
Arranged confidential meetings/conference and/or video calls for senior leaders including distribution of confidential material.
Produced PowerPoint presentations and handled logistics for weekly all-company call (up to 500 participants); posted slides to SharePoint and ran WebEx for multiple locations.
Assisted Human Resources in scheduling candidate interviews with multiple senior executives, arranged candidate's travel and served as point person when candidate on-site.
Supported client service managers; updated/maintained Excel spreadsheet and attended weekly meetings.
Handled all logistics for executive meetings including conference rooms, A/V, catering and meeting materials; assisted/escorted visitors while on-site.
Coordinated meetings with numerous other assistants and associates in different locations.
Prepared and submitted travel and expense reports in Concur
07/2008 to 03/2011
Executive Assistant to Managing Director / CEOJones Lang LaSalle
Supported the Managing Director (who was the CEO pre-merger), Senior Vice President and three additional brokers for this global commercial real estate firm; supported an additional Senior Vice President and three brokers in absence of other Executive Assistant.
Assisted with transitioning former firm of 4 through merger to new company; staff doubled within 5 months.
Prepared all correspondence and proposals, including dictation; authored/composed emails for executive.
Designed and produced hard copy marketing presentations; prepared and sent electronic marketing campaigns.
Scheduled and coordinated meetings and conference calls; generated and distributed weekly and monthly reports to senior management; prepared agendas and meeting materials; took minutes at meetings; participated in regular administrative assistant, finance team and marketing team meetings with Dallas office.