entry level administrative assistant resume example with 6+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,
Professional Summary

Efficient Administrative assistant with experience providing top-notch clerical support and operational assistance to meet staff needs. Capable and highly organized when coordinating documents, supplies and project resources. Clear communicator and self-motivated worker with decisive nature necessary to manage independent work.

Attentive and personable Administrative assistant bringing 3 years of administrative support experience in dynamic office environments. Strong work history in document management, process improvement and regulatory compliance. Commended for cultivating positive work culture by cheerfully interacting with staff and customers.

Outgoing and friendly receptionist delivering customer service and administrative excellence, including clerical support and public interaction. Excels in calendar management, scheduling, data-entry and database administration.

  • Transporting Files
  • Routing Mail
  • Report Development
  • Organizing Mail
  • Faxing Paperwork
  • Document Conversion
  • Correspondence Handling
  • Advanced MS Office Suite Knowledge
  • Accounting Skills
  • Meeting minutes
  • Spreadsheet management
  • Office administration
  • Database administration
  • Filing and data archiving
  • Bookkeeping
  • Marketing
  • Records destruction
  • Performance improvement
  • Documentation and reporting
  • Credit and collections
  • Mail handling
  • Sorting and labeling
  • Payroll and budgeting
  • Presentation design
  • Internal communications
  • Database Management
  • Paperwork drafting
  • Business correspondence
  • Strategic Planning
  • Technical Support
  • Records management
  • Mail distribution
  • Relationship building
  • Team Bonding
  • Meeting arrangements
  • Information security
  • Customer and client relations
  • Documentation and control
  • Report analysis
  • Time management
  • Administrative support
  • Accounting familiarity
  • Office management
  • Workflow planning
  • Recordkeeping
  • Letter preparation
  • Social media knowledge
  • Attendance record management
  • Invoice Processing
  • Purchase orders organization
  • Multi-line Telephone Systems
  • Multi-line phone proficiency
  • Business administration
  • Policy and procedure modification
  • Expense reporting
  • Scheduling
Work History
09/2018 to Current Entry Level Administrative Assistant Srf Consulting Group, Inc | Madison, WI,
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Coordinated bookkeeping activities in QuickBooks and Lawson, including invoicing and accounts payable.
  • Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.
  • Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Organized weekly staff meetings and logged minutes for corporate records.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Drafted professional memos, letters and marketing copy to support business objectives and growth.
  • Maintained complex digital filing system for financial information.
  • Created detailed expense reports and requests for capital expenditures.
  • Monitored premises, screened visitors, updated logs and issued passes to maintain security.
  • Identified and recommended changes to existing processes to improve accuracy, efficiency and quality service.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Handled client correspondence and tracked records to foster office efficiency.
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
  • Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
03/2016 to 07/2017 Restaurant Hostess Hilton Worldwide | Napa Valley, CA,
  • Supported servers, food runners and bussers with keeping dining area ready for every guest.
  • Took reservations by phone and walk-in, keeping scheduling demands and kitchen output in time to avoid overbooking.
  • Cultivated positive guest relations by managing information and orchestrating speedy seating.
  • Supervised server balance and monitored table turnover to accurately seat customers and keep customers happy.
  • Assisted FOH and BOH staff with preparing for events, coordinating smooth execution to maximize guest satisfaction.
  • Governed dining area with natural leadership talents and organizational strategies focused on balancing guest and business needs.
  • Promoted business loyalty by fostering positive customer relationships.
  • Took information about guests' party size, led to seating, offered menus and pulled out chairs.
  • Collected information from arriving customers to seat groups or place them on waitlist.
  • Took reservations and to-go orders by phone, answered customer questions and informed of accurate wait times.
  • Documented reservations, alerted servers and managers of large groups and prepared seating.
  • Informed servers of newly seated parties for speedy service.
02/2015 to 05/2017 Warehouse Worker Gardaworld | Boca Raton, FL,
  • Loaded, unloaded and moved material to and from storage and production areas.
  • Maintained accurate inventory records to provide data for use in audits and completion of order requests
  • Identified inadequate materials and faulty equipment and brought to supervisors' attention.
  • Updated daily logs with regular shift activities and incident details.
  • Performed general housekeeping and cleaning tasks, including, sweeping, pulling weeds, painting and power washing.
  • Evaluated supplies and product inventory to check for quality and quantity issues and returned unacceptable materials to vendors to obtain replacements or refunds.
  • Kept warehouse stations and equipment in good working order in line with OSHA requirements.
  • Used forklifts and pallet jacks to relocate products.
  • Recorded information, shortages and discrepancies to keep records current and accurate.
  • Wrapped pallets in shrink wrap prior to loading.
  • Maintained strong vendor connections, including arranging pricing and delivery structures and managing specific shipment or paperwork concerns.
  • Prepared orders for shipment by systematically picking, packing and labeling merchandise.
  • Checked packages and merchandise for damage and quickly notified vendors to request replacements.
  • Inspected work areas for cleanliness and obstacles and removed cartons and boxes to keep work areas organized and hazard-free.
  • Readied product pallets for optimal storage and shipment, carefully organizing boxes and balancing weight.
  • Labeled and accurately moved customer orders to meet shipment timetables and minimize errors.
  • Completed daily cycle counts and quarterly inventories and resolved variances to maintain data accuracy.
  • Manually transported warehouse materials weighing up to 70 pounds and maintained stamina while standing, sitting, bending and walking for extended periods of time.
04/2013 to 12/2015 Farmhand Scentsy | Meridian, ID,
  • Observed animals and notified Farmer of any signs of illness.
  • Assisted farmers with feeding and watering livestock, including cows, sheep, goats and pigs.
  • Cleared away animal waste.
  • Used recognized breeding practices to stabilize and improve stock.
Expected in 12/2016 to to GED | GED Mississippi Gulf Coast Community College, Perkinston, MS, GPA:
  • First Aid/CPR Certified
  • Certified Public Accountant
  • Project Management Professional (PMP)
  • ServSafe
  • Certified Public Accountant (CPA)
  • Salesforce
  • Certified Public Accountant

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Resume Overview

School Attended

  • Mississippi Gulf Coast Community College

Job Titles Held:

  • Entry Level Administrative Assistant
  • Restaurant Hostess
  • Warehouse Worker
  • Farmhand


  • GED

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