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Contract Administrator / Project Coordinator Resume Example

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CONTRACT ADMINISTRATOR / PROJECT COORDINATOR
Professional Summary

Enthusiastic Project Coordinator eager to contribute to team success through hard work, attention to detail and excellent organizational skills. Clear understanding of what it takes to get the project done. Motivated to learn, grow and excel. Flexible and hardworking with a strong drive to succeed

Skills
  • Project Management
  • Teamwork
  • Adaptability
  • Communication
  • Leadership
  • Organization
  • Problem-Solving
  • Flexibility
Work History
10/2018 to 12/2019
Contract Administrator / Project CoordinatorDSS Company Dba Knife River Construction – Stockton, CA
  • Prepare all bid packages, order bonds and submit via online or in person.
  • Contract execution; Order payment and performance bonds, certificates of insurance, DAS140, fringe statement, preliminary notice to owners (when required), prepare job files.
  • Sub-contract execution; Prepare sub-contracts, verify and monitor contractor's license with the CSLB.
  • Request certificate of insurance (Liability/Worker's Comp per risk management and owner's requirement/limits).
  • Receive executed sub-contract package and review; If subcontractor is non-union prepare terms and conditions letter and request a one-time agreement; Notify Union of non-union contractor on projects.
  • JDE; set up job, then export from heavy bid (make all adjustments and corrections).
  • Enter subcontracts into JDE.
  • Request & verify certified payroll, preliminary notices filed by sub-contractors subs and vendors (request joint checks for A/P).
  • Submit certified payroll to public agencies.
  • Licenses/Permits; Encroachment Permit, CSLB License, City Licenses.
  • Legal; File liens, stop notices; Prepare sub-contracts annually for trucking and service providers; Small Business Enterprise (SBE), Women's Business Enterprise (WBE), Disadvantage Business Enterprise (DBE), and Minority Business Enterprise (MBE) quarterly reports as required per job specifications.
  • Document Control; Responsible for correspondence between the PM's and owners; Maintain foreman report files, job files, certified payroll, sub-contractor files, sales orders, purchase orders, estimating files, pre lien files; Manage and maintain current and closed job list; Close completed jobs and collect necessary documents from sub-contractors, vendors, and service providers.
  • Provided administrative support for several projects valued over $40,000,000
  • Monitored all incoming contracts and service agreements for correct pricing and information.
09/2007 to 07/2018
Project AdministratorSouthland Construction – Pleasanton, CA
  • Schedule pre-bids and bid openings.
  • Attend job walks for Estimating team.
  • Assist Estimating team by seeking out subcontractor bids.
  • Distribute drawings and specifications to subcontractors and vendors.
  • Prepare bid packages, order bonds and submit online or in person.
  • Assist Estimator in drafting and issuance of Proposals and RFP.
  • Create online job folders at start-up of projects, along with Project Manager job-site binders.
  • Assist Project Managers with scheduling and coordinating of subcontractors for job start up.
  • Attend pre-con and weekly on-site meetings as needed.
  • Plan and arrange meetings with external organizations and individuals, enabling all parties to meet and discuss project progress.
  • Issue Contracts, Letters of Intents, Subcontracts, Purchase Orders, Change Orders, RFI's, 48 & 24-Hour Notices.
  • Request and track all certificate of insurances prior to work being performed.
  • Prepare and send out submittal packages.
  • Track and maintain logs for submittals, RFI's and all incoming communications.
  • Maintain all online job folders.
  • Order and call off all job site materials and rentals.
  • Coordinate final and fire inspections.
  • Responsible for securing and assembling close-out material, including all Subcontractors and Manufacturers warranties, O&M's and As-built.
  • Assist Maintenance Division in scheduling and calculating hours/time for Billing Department.
  • Participate in interview process for all Administrative support.
  • Coached new employees on administrative procedures, company policies and performance standards.
  • Kept projects on schedule by managing deadlines and adjusting workflows as needed.
06/2006 to 07/2007
Project AdministratorMagnum Construction – Livermore, CA
  • Send out all outgoing packages via freight and USPS.
  • Purchase and maintain office supplies.
  • Schedule pre-bids and bid openings.
  • Prepare bid packages, order bonds and submit online or in person.
  • Responsible for researching and selecting Subcontractors and initiating bidding process regarding current and upcoming construction projects.
  • Create online job folders at start-up of projects, along with Project Manager job-site binders.
  • Issue Letters of Intents, Subcontracts, Purchase Orders, Change Orders, RFI's, 48 & 24-Hour Notices.
  • Prepare and send out submittal packages.
  • Track and maintain logs for submittals, RFI's and all incoming communications.
  • Request and track all certificate of insurances prior to work being performed.
  • Responsible for ordering and calling off all job site materials and rentals.
  • Responsible for securing and assembling close-out material, including all Subcontractors and Manufacturers warranties, O&M's and As-built.
10/2004 to 06/2006
Receptionist/Administrative AssistantZemarc Corp – Union City, CA
  • Responsible for all aspect of new client accounts.
  • Issued RMC Return Merchandise Credit.
  • Completed all outgoing mail duties including accurately calculating Invoices on all shipments.
  • Managed wide variety of customer service and administrative tasks to resolve customer issues quickly and efficiently.
  • Maintained cleanliness and presentation of stock room and production floor.
  • Worked closely with sales representatives on inventory control and ordering.
  • Served as main liaison between customers, management and sales team.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
  • Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.
  • Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
Education
DiplomaEl Rancho Verde - Hayward, CA
  • Awarded Yvonne Gibbens Scholarship
  • Graduated in Top 5% of Class
Certifications

Procore Certificate in Fundamentals & Subcontractor

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Resume Overview

Companies Worked For:

  • DSS Company Dba Knife River Construction
  • Southland Construction
  • Magnum Construction
  • Zemarc Corp

School Attended

  • El Rancho Verde

Job Titles Held:

  • Contract Administrator / Project Coordinator
  • Project Administrator
  • Receptionist/Administrative Assistant

Degrees

  • Diploma

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