LiveCareer-Resume

celebrity personal assistant resume example with 20+ years of experience

Jessica Claire
, , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - resumesample@example.com - -
Professional Summary

Highly capable Personal Assistant skilled with personable and meticulous leadership professional excelling at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Customer-oriented and energetic team player with conflict resolution, safety protocol, regulatory compliance and time management. Reliable Personal Assistant with track record of initiative and accuracy. Highly organized and consistently anticipates needs of clients. Successfully manages high-volume workloads in rapidly changing environments. Gifted in event coordination, scheduling and correspondence. Bringing several years of experience supporting executives with high-stress and high-profile careers.

Skills
  • Confidentiality Requirements
  • Running Errands
  • Customer Satisfaction
  • Multitasking and Organization
  • Travel Coordination
  • Transportation and Errands
  • Call Screening
  • Industry Trends
  • Business Correspondence
  • Records Management Databases
  • Personal Shopping
  • Project Requirements
  • Event Planning
  • Purchasing and Procurement
  • Providing Feedback
  • Visitor Greeting
  • Invoice Preparation
  • Summary Reports
  • Report Distribution
  • Estate Management
  • Valid Driver's License
  • Calendar and Scheduling Software
  • Administrative Oversight
  • Bookkeeping and Basic Accounting
  • Appointment Scheduling
  • Transporting Clients
  • Calendar Management
  • Bill Payment
  • Correspondence and Memos
  • Call Routing
  • Document Filing and Retrieval
  • Inquiry Response
  • Shipping and Receiving Packages
  • Meeting Agenda Preparation
  • Expense Management
  • Artist Assistance
  • Interior Decorating
  • Housekeeping Duties
  • Office Systems Management
  • Professional Relationships
  • Household Management
  • Securing Reservations
  • Creating Meal Plans
  • Childcare Expertise
  • Attention to Detail
  • Office Supplies and Inventory
  • Goal Minded
  • Ground and Air Transport
  • International Reservations
  • Sales Team Development
  • Arranging Event Coverage
  • Status Updates
  • Catering Support
  • Filing
  • Chauffeuring
Work History
03/2001 to 09/2022
Celebrity Personal Assistant Thredup Phoenix, AZ,


  • Handled travel arrangements and accommodations
  • Managed calendar and appointments
  • Screened emails and phone calls
  • Kept record of credit card statements and budgets for trips and events
  • Prepared and follow-up with purchase orders, reimbursements, check requests and petty cash vouchers
  • Assisted with planning holiday events
  • Organized auditioning process and rehearsals
  • Out-of-state trip itineraries, payments for trips
  • Interacted professionally with choir members, peers, and artists
  • Maintained high level of professionalism and calmness will all personnel, even in high-stress situations
  • Displayed absolute discretion at handling confidential information.
04/2017 to 03/2020
Executive Personal Assistant Market America Inc Miami Beach, FL,
  • Screened calls and emails and responded accordingly to support executive correspondence or directed to appropriate party
  • Sourced and ordered office equipment and supplies
  • Organized and attended meetings and compiled related documents and reports
  • Transcribed meeting minutes to support sales, business development and senior management teams
  • Served as point of contact between clients and managerial staff
  • Coordinated international and domestic travel logistics including flight itineraries, hotel reservations and car services
  • Developed and maintained automated alert systems for important deadlines
  • Facilitated training and onboarding for incoming office staff
  • Created expense reports, budgets and filing systems for management team
  • Updated spreadsheets and databases to track and report on performance and sales data
  • Supported business and hospitality needs of corporate partners and staff during meetings and company events
  • Coordinated and worked on events
  • Organized envelopes, postage and mail correspondence for staff and leadership
  • Oversaw daily household activities for traveling clients
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations
  • Filed paperwork and organized computer-based information
  • Assisted CEO and family with transferring from Mexico
  • Household duties (light housekeeping)
  • Performed personal errands
  • On 24 hr call
05/2018 to 01/2020
Personal Assistant Steven G. City, STATE,
  • Managed CEO's personal and professional calendar
  • Meticulous organizational skills
  • Extremely discreet and ethical; displayed absolute discretion at handling confidential information
  • Self-directed problem solver
  • Planned more than 100 trips annually for CEO including flights, lodging, transportation and social activities
  • Performed personal errands for CEO from picking up guests from the airport to purchasing gifts for CEO's clients, friends and family
  • Supervised 2 support staff members
  • Light household duties
  • Staffing wardrobe
Education
Expected in 05/2007
High School Diploma:
Mcarthur High School - Hollywood, FL
GPA:
Languages
Spanish:
Full Professional
Negotiated:
English:
Full Professional
Negotiated:

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Resume Overview

School Attended

  • Mcarthur High School

Job Titles Held:

  • Celebrity Personal Assistant
  • Executive Personal Assistant
  • Personal Assistant

Degrees

  • High School Diploma

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