Academic Program Coordinator And Clerkship Coordinator Resume Example Methodist Hospital

ACADEMIC PROGRAM COORDINATOR AND CLERKSHIP COORDINATOR

Summary

My career objective is to use my accumulated knowledge and experience to obtain a position of increasing responsibility and challenge in the Health Care realm.

Highlights

Meticulous attention to detail
Results-oriented
Self-directed
Time management
Meeting planning
Schedule management
Dedicated team player

Microsoft Office efficient
Excel spreadsheets
Power Point presentations
Typing 65wpm
Data entry
10 key by touch

Accomplishments

Region 4 Alternate Rep - ARCOG - 2012 - present
Regional Historian for ARCOG Region 4 2009 - present
GME Program Coordinator Representative for GMEC Committee 2010 - 2011 M.D.
M.D. Anderson Cancer Center Riders for the Cure Motorcycle Group Vice-President, 2007 - 2009 M.D.
M.D. Anderson Cancer Center Riders for the Cure Motorcycle Group Secretary 2006 2007
Heart of M.D. Anderson - August 2003
M.D. Anderson Awards Committee - 2006
M.D. Anderson Cancer Center Organization for Women - 2004 - 2007
M.D. Anderson Cancer Center Ambassador, March 2002 and May 2007
Incentive Reward: Ad-Interim for Department Administrator, June 2005
Performance Award, MDACC, October 2004
Awesome Job Award, MDACC, December 2004

Experience

Academic Program Coordinator and Clerkship Coordinator
September 2009 to CurrentMethodist Hospital － City , STATE

Program Maintenance of New Innovation file system
Duty hours and PTO maintenance
Generate reports from New Innovations with regards to evaluations (quarterly and yearly)
Coordination and planning for yearly functions for program such as Graduation, Recruitment, Conferences, CREOG testing, ABOG testing, NMRP Match Program and Awards.
Submission of expenditures for residents for travel and other needs as well as for faculty
Call schedule and conference schedule
Maintenance of residency file, current and past residents
Set up for incoming Medical Students on a monthly basis
Set up for incoming 4 year rotators on a monthly basis
Completion of procedures and applications for St. Joseph Medical Center and Methodist Hospital for all Medical Students
Orientation planning
Minutes recording for Faculty Meeting and Resident Meeting
Grand Rounds coordination for speakers monthly for Department of OB/GYN

Office Manager/Executive Assistant/Fellowship Coordinator/Administrative Assistant
February 2001 to June 2009MD Anderson Cancer Center － City , STATE

Management of Administrative Staff (8 employees).
Back-up in absences of Operations Manager with regards to personnel in Research area of Department.
Complete Administrative Staff evaluations and set goals for staff for upcoming year.
Manage and coordinate with other departments regarding moves, informatics changes, new employees and other projects as assigned by the Department Administrator.
Maintain, manage and distribute the OR Schedule for faculty, the Inpatient Rotation Schedule and Pull Schedule.
Backup support for the Fellowship Program and Preceptorship Program.
Backup for KRONOS timekeeping.
Backup support for Administrative Assistants when out or in need of additional help.
Process Faculty reappointments, appointments and special assignments
Management of calendar including meetings, appointments and travel.
Assist Office Manager with FReD and New Innovations program for fellows.
Complete (ETO) travel reimbursement process within the institution and outside the institution.
Coordinate and supervise interdepartmental moves including FARS, TeleComm and 4INFO interactions when assigned by Department Administrator.
Conduct space planning meetings.
Coordinate all FARS within institutional guidelines.
Coordinate/manage 360 evaluations for the faculty and schedule one-on-one meetings with the Chairman.
Manage SCTCT CME program.
Process all reviews for faculty: Mid-Term, Non-Tenure Track Reviews, Promotions, Re-Appointments, etc.
Arranged speakers for Friday conference with core curriculum guidelines.
Prepared monthly call schedule for fellows including rotating residents.
Preparation of pagers, keys, meal tickets, orientation with administrative fellow, billing compliance training, obtaining access and processing residents with passwords for Prescription on Line.
Coordination with Student Trainee Resources and coordination with MD Anderson Outreach Program for fellow's rotation into the outreach clinic.
Multi-task many yearly events including but not limited to ABOG Annual Reports, Graduating Fellows Party, incoming fellows party, Felix Rutledge Lecturer, Fellowship Brochure design, mail out, processing the applications, set up folders for interviews, set up interviews for applicants, set up group discussions for faculty regarding candidates and complete the Match Program via Internet yearly.
Coordinated travel/reimbursement processing, preparing correspondence, grant applications, reconciling financial accounts, management of calendars, submitting manuscripts and manuscript reviews, preparing multi-media presentations.
Managed the weekly Multidisciplinary Conference, departmental preparedness for JCAHO project and departmental birthday and service award recognition program.
Management of departmental communications project including proactive and creative design and management of 10 major communications boards for 90 faculty and staff.
Served as liaison to pharmaceutical representatives including managing comprehensive information on daily schedules of clinical faculty, scheduling presentations for faculty and nursing.
Maintained highly confidential information.
Management of extensive travel (ETO),reimbursement processing, institutional and external.
Management of calendar, voicemail, mail, and e-mail correspondence on behalf of the Chairman
Processed KRONOS, eJDUF's and employee related issues.
Completed on-line evaluations, time off requests and administrative duties for research personnel and faculty members in the department.
Accepted and/or decline meetings, invitations for lectures, grant proposals and/or committee participation on behalf of the Chairman.
Served as liaison for the Chairman to other faculty, outside vendors and representatives, collaborators and faculty from Institutions abroad.
Assisted the Department Administrator with processing of new personnel.
Processed office supply orders and occasional laboratory orders.
Management of Co/Cntr accounts (E&G Funds, PRS, and Chairman's Fund) as well as Endowment fund management including annual updates to contributors.
Established Lectureship.

Administrative Assistant/Program Coordinator (Promotion) / Facilities Manager
February 1995 to January 2001Obstetrical And Gynecological Associates － City , STATE

Management and coordination of travel for physicians and President of Faculty.
Processed reimbursement, meeting coordination with drug representatives and attorneys.
Prepared multi-media presentations for physician.
Processed insurance claims and coded patient services utilizing independent judgment to resolve problems with insurance companies.
Transcribed physician dictation and processed patient requests for letters and medical records for all physicians.
Management of confidential investment information for meetings that included physicians and spouses which included taking minutes and transcription of these meetings.
Management of reimbursement of speaking engagements and court appearances made by physicians.
Coordination of holiday celebration for 315 employees and their guests for two years.
Developed requisition form for ordering medical supplies.
Implemented the use of generic brand items versus ordering brand items which resulted in 15-20% on purchasing expenses in the first six months.
Negotiated with medical supply vendors to allow a 7% markup to change to a 2.5% markup.
Supervisor/manager for three employees within the purchasing department whose jobs included stocking, deliveries, returns and supply aspects of clinical needs to nurses.
Developed comprehensive ordering procedures including ordering dates, delivery dates, emergency order process and pharmaceutical order forms.
Facilitated remodeling of scan room including replacement of all furniture, medical equipment and interior finishes.
Completed remodeling project within predetermined time and budget.
Perform budgets for upcoming projects, purchases and yearly expenditures.
Coordinated preliminary set up and relocation of physicians offices.
Managed and negotiated contracts with stationary vendors and received discount of 20% off special orders

Secretary/Administrative Support/Collections Manager
April 1987 to February 1995Post Oak Psychiatry Associates － City , STATE

Collections.
Administrative support for psychiatrist from 1987 1988.
Scheduled clinic, heavy patient contact, dictation, filing and liaison for physicians.
Promoted to Manager of Insurance Billing and Collections at main office location from 1988 1994.
Managed collections and insurance billing procedures for twelve outer offices.
Processed collections for physicians who where no longer employed at Post Oak.
Provided secretarial support for two psychiatrist and three therapists 1993 1995.
Prepare monthly budget information on collections and forecast monthly for collections.
Acted as liaison to Employee Assistance Programs coordinating authorized visits for patients as well as partial hospitalizations and extension of pre-approved visits.
Dictation of medical records as well as EAP reports and updates for insurance companies.
Responsib.

Education

Diploma : 1998American Academy of Professional Coders

High School Diploma : 1982Pearland High School － City, State

Certified Medical Administrative Assistant Certifications NHA Certification# 1388-8227 2000 2001 Harcourt Learning Inst. Correspondence Course

Additional Information

Methodist Volunteer - 2012 - present
Sprint for Life Volunteer, May 2001 and May 2007
ADOPT A FAMILY yearly participant/volunteer, February 2001 2009
Children's Art Project Volunteer, October 2001 and 2009

Resume Overview

School Attended

American Academy of Professional Coders
Pearland High School

Job Titles Held:

Academic Program Coordinator and Clerkship Coordinator
Office Manager/Executive Assistant/Fellowship Coordinator/Administrative Assistant
Administrative Assistant/Program Coordinator (Promotion) / Facilities Manager
Secretary/Administrative Support/Collections Manager

Degrees

Diploma : 1998
High School Diploma : 1982
Certified Medical Administrative Assistant Certifications NHA Certification# 1388-8227 2000 2001 Harcourt Learning Inst. Correspondence Course

Academic Program Coordinator and Clerkship Coordinator Resume Example

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