Edit this cover letterTranscriptionist Cover Letter Examples
Check out our transcriptionist cover letter examples and writing tips for making a successful first impression on recruiters.
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TABLE OF CONTENTS
Free Transcriptionist Cover Letter Example
Copy this free cover letter template, fill in the blanks and use the instructions on each section to write an effective cover letter.
Your name
[City, State ZIP Code]
[Your Email Address]
[Your Phone Number]
[Today’s Date]
[Hiring Manager’s Name]
[Company Name]
[OPTIONAL: Department Name]
[Company Address]
[City, State ZIP Code]
Dear [Mr./Ms. Hiring Manager or Recruiter last name],
This section is your opener and should contain your ‘purpose’ or interest statement that explains why you would be interested in the job posting or the company. Make sure to reference keywords and statements from the job description.
This section is your opener and should contain your ‘purpose’ or interest statement that explains why you would be interested in the job posting or the company. Make sure to reference keywords and statements from the job description.
The body paragraph (s): should contain skills and qualifications related to the job, i.e., provide a narrative example of how your job-related skills were obtained/honed. Your goal here is to match the skills to the employer’s needs. Justify how your career experiences could fit into the position and the organization.
The end paragraph: is the closer that would signify a ‘call to action’ by reiterating an essential qualification for the position you possess and an appreciation for the employer’s consideration.
Closing statement: Thank the employer/recruiter for their time.
Sincerely,
— Your Full Name
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How to Write a Transcriptionist Cover Letter
If you're starting to write a cover letter, the example below will help you identify must-have sections and what to include in each one.
Now that you know what a cover letter should look like, let's go into further detail on how to tailor your cover letter to your transcriptionist role.
STEP 1
Format your cover letter’s header correctly
A well-formatted header will helm your transcriptionist cover letter, showcasing essential details about the letter's date and recipient. Complete this section by including the date, the hiring manager's name and job title, the company's name and address and a formal greeting.
Strong cover letter header example:
April 10, 2025
Michael Foster, Hiring Manager
Transcription Pros Inc.
1234 Lexington Avenue
New York, NY 10001
Dear Mr. Foster,
Weak cover letter header example:
Date: 35/14/2023
To whom it may consern,
Rachael Swann
1234 Palm Dr.
Los Angeles, CA 90001
Phone: 555-1234-567
Email: racel.swann@emailcom
Hiring menager
Transkriptions Inc.
789 Willow Road
New York City, FL 12345
PRO TIP
Using the recipient's name in the greeting demonstrates attention to detail and personalizes your letter. Try to avoid generic salutations like “To Whom It May Concern.“ For more options, explore our guide on addressing a cover letter when you don't know the recipient's name.
STEP 2
Introduce yourself in the opening paragraph
Quickly capture hiring managers' attention with an engaging first paragraph highlighting your most impressive qualifications. List skills and achievements that show you meet the key job requirements to make a solid first impression. Be professional with your words, but don't be afraid to sound genuine in your interest in the role.
Strong opening paragraph example:
As a freelance transcriptionist with over five years of experience, I am eager to apply for the transcriptionist position at Transcribe Now. My expertise in audio transcription and strong commitment to accuracy make me well-suited for this role. Notably, I successfully reduced transcription turnaround time by 30% in my previous role through advanced time management and efficient transcription techniques.
Weak opening paragraph example:
Hey there! I'm really keen on the transcriptionist role at Transcribe Solutions. I dabble in stuff like typing and listening, and I've always liked it. Hoping to chat more!
PRO TIP
A great way to begin your cover letter is by sharing that a current or former employee has recommended you. Approach this topic tactfully by copying our examples of referral cover letter opening paragraphs.
STEP 3
Share relevant achievements in the body paragraph
Your cover letter's body paragraph should include unique achievements you didn't already mention on your resume. There's so much you can do with this section: share your long-term career goals, share anecdotes demonstrating your work ethic or commitment to the job, or narrate the story of your career growth so far.
Strong body paragraph example:
With over three years of experience in transcription, I've honed fast typing skills, reaching speeds of 75 words per minute with 98% accuracy, essential in efficiently processing large volumes of audio files. At my previous role, I successfully transcribed over 200,000 minutes of audio, improving turnaround times by 30%. My attention to detail and ability to meet challenging deadlines ensure that content is both timely and impeccably accurate, ready for diverse audiences.
Weak body paragraph example:
I am interested in the transcriptionist position because I need work and am trying to gain some experience. I admit my typing speed may not be exceptionally fast, but I have a solid understanding of basic grammar. I'm willing to learn more if given a chance, and eventually improve my skills.
STEP 4
Finish by encouraging next steps
Finally, include a closing paragraph summarizing your best professional attributes and a call to action for a future interview. Sign your letter with an appropriate sign-off phrase and your name.
Strong closing paragraph:
As a skilled transcriptionist with keen attention to detail and strong linguistic abilities, I am eager to bring my proficiency to the dedicated team at SoundTranscribe Solutions. I am confident that I can contribute positively to your company's goals and mission. I appreciate your consideration of my application and look forward to the opportunity to discuss my qualifications further during an interview.
Thank you sincerely,
Jessica Bennett
Weak closing paragraph:
I suppose I could potentially be alright as a transcriptionist with your organization if given the opportunity. I'm interested in seeing how things could possibly work out if you decide to consider my application. Thanks for taking a look at my submission—much appreciated.
Best regards,
Emily Parker
Follow these steps, and you'll be able to create a professional transcriptionist cover letter in no time. If you need to write multiple letters for different job applications, our Cover Letter Builder is your best bet. With just your target job title, we can generate as many custom cover letters as you need.
Top Skills to Include in Cover Letter Examples for Transcriptionist
The cover letter is a great place to include more required skills that show you're the ideal candidate for the transcriptionist role you want. Share an equal mix of hard skills and soft skills to demonstrate you're a well-rounded candidate.
- Typing Speed
- Active Listening
- Grammar Expertise
- Punctuation Knowledge
- Language Proficiency
- Transcription Software
- Speech Recognition Tools
- Formatting Standards
- Audio Enhancement
- Confidentiality Adherence
- Industry Terminology
- Editing Skills
If you want to avoid bad writer's block, check out our Cover Letter Builder. Instead of facing a blank page for hours, our Builder will suggest dozens of content ideas for your letter based on your target job title.
Similar Transcriptionist Cover Letter Examples
Find some of the best transcriptionist cover letter examples below! Click on your favorite template to edit in our Builder.
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