Highly organized and detail-oriented Administrative Assistant with more than 20 years of experience.
Administrative Assistant who continually maintains a positive attitude while interacting with demanding
clients, and critical projects. Excellent work ethics and has strength in boosting company morale. Organized Administrative Assistant versed in coordinating management meetings, high-level conference calls, special
events and travel arrangements.
Technical Craft SpecialistCOMMUNITY COLLEGE OF PHILADELPHIA - Philadelphia, Pennsylvania11/2006 - Current
Provides administrative support to Vice President/Chief Information Officer, Director of Enterprise Resource Planning Solutions, and Director of Information Technology Support.
Assist VP-CIO and Directors with scheduling of meetings and conferences.
Process purchase requisitions, budget transfer forms, check requests and other college forms.
Handle confidential documents for the ITS Department; such as C-Forms, Administrative, Confidential and Classified Performance Evaluations, Jury Duty and Sick Notices, etc.
Maintain vendor/contract spreadsheet with current updates with new PO numbers and contract renewals.
Handle vendor invoices/bills on a monthly basis and keep vendor files current.
Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
Ordered and distributed office supplies while adhering to a fixed office budget.
Coordinated domestic and international travel arrangements, including booking airfare, hotel and transportation.
Managed office supplies, vendors, organization and upkeep.
Directed guests and routed deliveries and courier services.
Answered and managed incoming and outgoing calls while recording accurate messages.
Opened and properly distributed incoming mail.
Greeted numerous visitors, including VIPs, vendors and interview candidates.
Drafted biweekly time sheets for executives and ITS employees.
Organized all new hire, security and temporary paperwork.
Obtained signatures for financial documents and internal and external invoices.
Coordinated, scheduled and arranged meetings and travel calendars, including business and social events.
Coordinated board and committee meetings, including schedules and information preparation and distribution.
Processed client rebate reconciliation, reporting and check requests.
Managed external contacts for CEO and kept track of periodic communication needed for priority contacts.
Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
Developed and maintained an internal client filing system.
Technical Craft SpecialistCOMMUNITY COLLEGE OF PHILADELPHIA - Philadelphia, Pennsylvania06/2005 - 11/2006
Provided administrative support to Dean and Assistant Deans for the Center of Business and Industry.
Schedule meetings for Dean and Assistant Deans.
Maintain Dean's calendar and travel arrangements.
Ensured day to day office operations of the department.
Prerequisites for Nursing Program : Associate of Science : Specialized Business J.F.K. Boulevard, Philadelphia, PA 19107
Information Processing Assistant Certificate
Desktop publishing workshop
Microsoft PowerPoint certification training :
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