Passionate acquisition professional with over 9 years of extensive training and experience in the areas of federal procurement policy and acquisitions. Skilled at building strong working relationships with fellow staff, supervisors and commercial industry. Demonstrated experience leading, directing, monitoring and reviewing the work of a team of acquisition professionals.
Completed all mandatory training prescribed by the head of my agency, to include all mandatory Federal Acquisition Institute Level I, II, and III Federal Acquisition Certification – Contracting. A Complete list of courses, transcript, and individual awards will be furnished upon request.
Federal acquisition and policy background
Proficiency in the Federal Acquisition Regulation
Confident public speaking
Recognition of Contribution Performance Award - June 2014: Received monetary award in recognition of my performance efforts during FY14.
Associate Commissioner Citation - December 2011: Received in recognition of my exemplary efforts in transitioning the agency to the Contractor Performance Assessment Reporting System.
Associate Commissioner Citation - December 2009: Received in recognition of exemplary customer service and work products supporting the mission of the SSA.
Deputy Commissioner Citation - December 2008: Received for the vital knowledge, experience, time, and effort I provided the agency as a member of the SmartPay2 Purchase Card Transition Team.
Exemplary Contribution or Service Award - September 2008: Received monetary award in recognition of my efforts in the award of the SmartPay 2 contract while simultaneously processing a number of other high priority Agency acquisitions.
Division of Information Technology Support Services (DITSS): Currently serve as a Team Leader/Senior Contracting Officer responsible for providing leadership and direction as the second line supervisor to a staff of five Contract Specialists and one Purchasing Agent who are responsible for awarding, administering, and closing out a variety of Information Technology (IT) contracts supporting our agency mission.
-Assist Division Director with overseeing and managing over 45 contract vehicles for small and large, complex IT support service requirements for the agency. Oversight of approximately $4-5B in contracts.
-Provide effective oral, and written feedback to staff, and senior management on an ongoing basis for a full range of acquisition issues.
-Provide staff with appropriate acquisition training and guidance on various agency acquisition requirements. This includes advising staff on acquisition processes, procedures and regulations and resolving a variety of complex contracting problems. For example, responding to Congressional inquiries on highly visible contracts.
-Review 'cradle-to-grave' work of staff assignments. This includes overseeing, reviewing and approving all contracts awards, contract modifications and the negotiation of changes for staff when the dollar value exceeds their delegated authority.
-Assist Division Director with managing all of the business acquisition aspects of major programs, establishing appropriate acquisition strategies and establishing short and long-term priorities for the Division.
-Conduct and lead staff meetings to communicate and disseminate information from Senior Management.
-Implement ways to eliminate and reduce significant bottlenecks and barriers to production, promote team building and improve the Divisions business practices.
-Provide workload management, personnel management, technical and administrative support to staff.
-Assist Division Director with certifying payroll for entire Division in absence of Division Director using SSA's WebTA System.
Oversight of most notable contracts within division, include, but not limited to:
-Information Technology Support Services (ITSSC) contracts: Four commercial item IDIQ contracts competitively awarded to Computer Science Corporation, Northrop Grumman, Lockheed Martin, and Accenture to cover all stages of application software development life-cycle, including requirements analysis, design, development, testing, validation, implementation, and support of Agency programmatic, administrative, and management needs. Contract Ceiling = $2.8B.
-Telephone System Replacement Project (TSRP): Commercial IDIQ contract with Avaya Federal Solutions to replace current telephony systems at specified sites with an Enterprise Voice over Internet Protocol (VoIP) telephony solution, to support current and future requirements and the transition to Internet Protocol (IP) Telephony. Contract Ceiling: $300M.
-Disability Case Processing System (DCPS) contract: Non-commercial IDIQ contract with Lockheed Martin for acquisition of IT support services for a new DCPS for the design, implementation, and maintenance of a new software system to support SSA's disability case processing system. Contract Ceiling = $200M.
In addition, selected in February 2014 to participate in the 10-month Leadership Excellence in Acquisition Program (LEAP) administered by The Partnership for Public Service in Washington, D.C. Program is designed to stimulate growth as a leader and challenge each participant to actively apply leadership lessons at work. Program includes participating in monthly peer learning exercises and collaborations, facilitated exchanges with subject matter experts and hands-on activities geared towards developing my skills and perspective necessary to delivery meaningful results for my agency.
Developmental Training Team (DTT): Competitively selected and promoted to serve as Training Team Leader responsible for training 20 new federal Purchasing Agents. Developed and provided an entry-level, hands-on three-month training program which provided initial 'on-boarding' process, class lectures, quizzes, reading assignments, guest speakers, and formal training all focused on purchasing commercial supplies for the federal government, and for our agency. Topics covered:
-Introduction to Appropriations Law
-Federal Acquisition Regulation (FAR), Social Security Acquisition Regulation (SSAR), and Social Security Acquisition Handbook
-Competition and Acquisition Planning (FAR Parts 5-12; except Subpart 8.4)
-Contracting Methods and Contract Types (FAR Parts 13-18, and Subpart 8.4)
-Socioeconomic Programs (FAR Parts 19-26)
-Contract Management (FAR Parts 42-51)
-Clauses and Forms (FAR Parts 52-53)
-Application of FAR: Presolicitation/Solicitation/Evaluation/Award/Post -Award
-Systems/Websites: SSA Internet/Intranet; OAG Intranet/Internet websites; SSA's Streamlined Acquisition System; Administrative Instructions Manual System; System for Award Management (SAM); Federal Procurement Data System (FPDS); Online FAR; and Other systems/websites
Note: Copy of my Purchasing Agent Development Program available upon request.
Division of Policy Purchase Card Administration (DPPCA):
-Provided authoritative advice and recommendations to various members of our agency, both inside and outside of our acquisition activity concerning a variety of acquisition issues. For example, routinely provided advice and recommendations to approximately 90 contracting staff located within acquisition activity on various areas of the FAR (e.g. Parts 1, 2, 3, 5, 6, 15, 25, 29, 31, 36, 42, and 43), and associated internal agency acquisition policy. This consisted of providing my interpretation of FAR or internal agency acquisition policy, citations, or prescriptions, to recommendations on how to document contractor past performance.
-Served as agency Focal Point for CPARS. Provided approximately 90 contracting staff, several hundred contractor personnel working under contract or agreement at SSA, along with several hundred program staff serving in roles ranging from COR to general end users, with advice and recommendation specific to contract administration, documentation, and oversight.
-Spearheaded creating an agency policy and procedures guide for use by contracting staff, agency contractors, and program staff throughout the agency regarding documenting contractor past performance.
-Formulated language to include on agency Internet/Intranet website. For example, formulated language regarding unauthorized commitments. Language included information to commercial sources on what SSA requires from all vendors wishing to do business with SSA, what an unauthorized commitment is, who and to what extent has authority at SSA to bind the agency, what to look for, and do if they suspect they are operating under an unauthorized commitment. In addition, formulated language for OAG's Internet website regarding CPARS. Information included language for contractors and potential vendors on how SSA collects contractor past performance information.
-Formulated and implemented various policies and procedures specific to my areas of FAR assignments. For example, drafted one agency specific clause addressing our 'Post Award Evaluation of Contractor Performance,' and another agency specific clause addressing how a CO is to designate a COR.
-Served as acting Division Director for DPPCA when the current Director is out of the office. In this capacity, lead, directed, monitored, and reviewed the work of five other procurement analysts, and one management analyst within division, and six procurement analysts working within the Purchase Card Administration Team. Reviewed staff work as necessary, and consulted management as necessary. For example, reviewed work for a procurement analyst within division relative to reporting agency audit request and release of material to auditors in the Office of the Inspector General. Provided feedback to the procurement analyst, who in turn made necessary revisions. Then provided the recommended revisions to management for review and approval. This revisions were accepted by management, and is currently policy.
-Coordinated and conducted acquisition management reviews (AMR) as part of an overall quality assurance program, to ensure conformance with current laws, regulations, and policies. For example, would review several randomly selected contract files of several different contract specialists as part of DPPCA's quarterly AMRs. During review, noted areas of concern, such as not including the appropriate clauses in a contract, to offering constructive feedback to the specialist about areas of improvement. Review also included reviewing Federal Procurement Data System (FPDS) record. Review required an understanding of the numerous data elements applicable to each contract action. Quickly became proficient in navigating through FPDS, and gained an understanding of what each data element requires for any given contract action. Frequently shared this knowledge with other procurement analysts, and contracting staff.
-Reviewed and evaluated current federal and agency specific policies to look for areas of improvement. Worked with office directors within acquisition activity to formulate appropriate policies relative to contract administration. For example, evaluated, at the time, current policy regarding how our contracting activity designates and authorizes CORs on a contract, order, or agreement. Worked closely with agency Acquisition Career Manager, and contracting activity office and division directors to formulate new policy on designating a COR. Policy was implemented as a result.
-Provided local area network staff with current policy to upload of agency internal COR website, along with SSA Internet.
-Provided frequent recommendations to management regarding areas of improvement to agency Intranet and internal policy page. For example, constantly evaluated policy regarding how procurement analyst in DPPCA upload policy documents to our internal Sharepoint website. Formulated policy, which was approved by management, regarding the appropriate posting procedures for policy documents. Constantly monitored DPPCA's policy website to locate policy that should be archived due policy no longer be in effect.
-Gathered information, evaluated data collected, and prepared a variety of regular and ad hoc reports for submission to Government agencies/entities such as OMB, GSA, and members of Congress. For example, worked closely with another procurement analyst to review numerous contract files regarding agency annual FPDS report to OMB, and GSA. Prepared agency annual Foreign Material Report for agency Commissioner, and two members of Congress. Report required me to run two ad-hoc reports in FPDS to generate information about previous fiscal year obligations to foreign companies. Reviewed several thousand lines of data to consolidate the report. These reports, which are part of agency reporting requirements, and required by FAR, are vetted through management before becoming finalized.
-Collected, inputted findings and reported on acquisition data and information to agency staff in accordance with laws and regulations. For example, revised internal acquisition policy to implement revisions to our internal ratification process, revised internal policy to address internal review threshold for justifications limiting consideration, and revised internal policy to implement various changes to contract administration.
-Provided monthly reports to agency Acquisition Financial Services Team on contracts in CPARS showing a completed status to assist with close-outs.
Served as a Contract Specialist/Contracting Officer in the following divisions within our contracting activity responsible for 'cradle-to-grave' actions:
Division of Programs Contracts (DPC) - 02/2008 to 09/2010: Served as a Contracting Officer (FAC-C Level III). Performed 75 complex contract actions (awards and modifications) for a total obligated amount of $17,537,014. Notable contracts awarded/administered:
-Ticket to Work Program (TTWP): Administered two cost-plus-fixed-fee contracts with Mathematica Policy Research for Agency TTWP, which is a free voluntary program available to people ages 18 through 64 who are blind or have a disability and who receive Social Security Disability (SSDI) or Supplemental Security Income (SSI) benefits. Contracts assess Part A (Analysis) and Part B (Evaluation) of TTWP. Contracts combined ceiling: $25M.
-SSA's Financial Audit of the Employee Activities Association, and its related businesses: Planned, negotiated, awarded, and administered one highly sensitive, highly visible, competitively awarded, Labor-Hour contract, (est. $385K value) utilizing FAR 8.405 procedures.
Division of Operations Contracts (DOC) - 10/2006 to 02/2008: Served as a Contracting Officer (FAC-C Level II). Performed 436 contract actions (awards and modifications) for a total obligated amount of $28,806,275. Notable contracts awarded/administered:
-Agency Purchase Card (PC) and Travel Card (TC) Program: Planned, negotiated, and awarded two competitive multi-year IDIQ Task Order contracts for the continuation of SSA's initial PC and TC program offered as part of the GSA SmartPay 2 program. Negotiated for both programs double the rebates from the original contract, which resulted in nearly a $14 million savings over the life of the program for the agency. Received two awards due to my involvement with this acquisition; “Exemplary Contribution or Service Award,” and a Deputy Commissioner Citation.
-Enumeration at Birth Program (EAB): Planned, negotiated, and awarded 53 individual, non-competitive commercial item contracts, utilizing FAR Parts 12, and 13, to all 50 U.S. States, and the Jurisdictions of the District of Columbia, New York City, and Puerto Rico. Each contract was set up as a multiple year contract with a one-year base period, and four, one-year options to extend the term of the contract.
-World Wide Telephone Interpretation Services: Planned, negotiated, and competitively awarded a single-award BPA for world-wide telephone interpretation services to supplement existing services provided to the public with limited English proficiency (LEP) in each customer's preferred language. Services made available 2000 bilingual interpreters speaking over 100 different languages 24-hours a day, 7 days per week via a single toll-free number for access to service by all SSA and SSA support locations in the U.S., all U.S. Territories (to include Puerto Rico,, Guam, U.S. Virgin Islands, and American Somoa). Also provided a toll-number to locations where a non-toll-free number was available (e.g. all 29 Federal Benefit Units, American Consular Agencies, and Northern Mariana Islands). BPA value $12.4M.
Division of Information Technology Support Services (DITSS) - 10/2004 to 10/2006: Started as a Contract Specialist then received FAC-C Level I Certification as Contracting Officer. Performed 327 contract actions (awards and modifications) for a total obligated amount of $19,062,185.
Responsibilities within each division include the acquisition of professional IT supplies and services for numerous SSA customers using and applying the numerous rules governed within the FAR and SSA internal acquisition policy. Included soliciting, evaluating, negotiating, awarding, and administering non-complex to complex requirements, using a wide variety of contract types including fixed-price, cost-reimbursement, indefinite-delivery, time-and-material, and labor-hour. Established multi-year and multiple-year contracts, tasks/delivery orders, and blanket purchase agreements.
-Applied a variety of Federal acquisition approaches to perform both pre-award and post-award activities, including the procedures found under FAR Part 12 – “Acquisition of Commercial Items,” FAR Part 13 – “Simplified Acquisition Procedures,” including the procedures of FAR 13.5 – “Test Program for Commercial Items,” FAR Part 8 – “Required Sources of Supply,” FAR Part 19 – “Small Business Programs,” and FAR Part 15 – “Contracting by Negotiation.”
-Reviewed Advanced Procurement Plans (APPs) and Procurement Requests (PRs) for commercial services, ensuring funds availability and providing proactive business recommendations based on an overall analysis of the customer requirements.
-Created acquisition lead times to effectively fulfill customer requirements
-Reviewed associated requirements documentation, including statements of work, market research documents, and government estimates, to provide proactive business recommendations based on an overall analysis of customer requirements and performance-based methodologies to identify the most effective solution to fulfilling mission requirements
-Initiated acquisition planning, working with Contracting Officer Representative (COR) to identify all available sources of supply/services and the best method of procurement to satisfy customer requirements while effectively allocating risk
-Conducted market research prior to solicitation, considering socio-economic requirements, industry environment, and sources of supply and/or services to provide maximum contracting and subcontracting opportunities.
-Issued Requests for Information/Sources Sought Notice to aid in the identification of possible sources of supply/services
-Determined best acquisition process to effectively allocate risk
-Publicized proposed procurements per the requirements of FAR Part 5 in promote competition and issue written solicitations with applicable provisions and clauses consistent with requirements documentation and acquisition planning
-Prepared solicitation documentation, such as option-year determinations, justifications and waivers, as applicable to the requirement
-Developed complex solicitations, such as Requests for Quote and Requests for Proposals, ensuring compliance with Federal Acquisition Regulations and local SSA acquisition policy
-Issued written solicitations with applicable provisions and clauses consistent with requirements documentation and acquisition planning
-Responded to pre-award inquiries and issues amendments as necessary and in compliance with Federal Acquisition Regulations
-Utilized resources such as the System for Award Management (www.sam.gov) and the Past Performance Information Retrieval System (www.ppirs.gov) to assess contractor past performance data, ensure eligibility for award, and to make a determination of responsibility
-Evaluated competitive quotes and proposals
-Coordinated technical evaluation committees to review responses, make determination of technical acceptability, and make source selection recommendation
-Performed negotiations when necessary, using price analysis or technical reports to develop a pre-negotiation position and to identify potential trade-offs that can be used to negotiate terms and conditions and to establish fair and reasonable price
-Prepared written contract file documentation necessary for contract award
-Served as source selection authority, making award decision based on best-value determination
-Analyzed and evaluated price and cost proposals to identify errors in pricing to make determination regarding fair and reasonable pricing
-Compared proposed pricing to government cost estimates and market research information
-Requested upper-level cost/price analysis support when necessary
CONTRACT AWARD ACTIONS:
-Prepared complete contract and BPA documents, ensuring inclusion of applicable terms and conditions as required by Federal Acquisition Regulations
-Executed contract award in accordance with applicable regulations and solicitation provisions
-Notified unsuccessful respondents of award results and provide the basis for award decision
-Prepared and publicized award decisions to FedBizOpps.gov when applicable
-Led post award orientations (i.e. kick-off meetings) between the contractor, COR, program representatives, and task managers to facilitate a smooth contract transition through introductions, discussion of expectations, interpretation of terms and conditions, and answering any questions
-Planed for contract administration regarding delegating administrative functions, including designating training and managing CORs and formally establishing administration responsibilities through the issuance of delegation letters.
-Administered various fixed-price contract vehicles, including task orders, task orders with options, Multi-Year Blanket Purchase Agreements and Indefinite Delivery/Indefinite Quantity contracts
-Discussed and resolved contractual issues with contractors and CORs; including misunderstandings, administrative issues, delivery and payment issues
-Provided interpretation and instruction regarding contract terms and conditions, acquisition regulations, and SSA specific policies
-Prepared and executed unilateral and bi-lateral modifications due to changes in terms and conditions, changes in funding arrangements, and the like
-Conducted meetings between contractors and program officials to discuss technical requirements, ensure mutual understanding of requirements, and resolve disagreements
-Maintained written and oral communication with CORs to ensure that contracts are operating per the required terms and conditions and that all deliverables are being met
-Made recommendation for partial payments due to incomplete/inadequate deliverables. Contact contractor to provide information for basis of partial payments
-Prepared written accounts of administrative actions, to include exercising of option periods, updates to terms and conditions and modification of contract requirements
-Performed contract oversight functions by monitoring contractor performance via COR feedback, enforcing contractor compliance with contract requirements when necessary
-Prepared annual BPA reviews, documenting and substantiating my determination that the BPA still represents the best value to the Government
-Ensured past performance evaluations are initiated, verifying documentation of performance, including contracting officer input when required
-Resolved contract performance problems by gathering facts, determining solutions and initiating remedial actions in order to find and provide solutions
-Analyzed the need for contract modifications and negotiate and issue unilateral and bi-lateral contract modifications as required. Examples of modifications include modifications to incorporate changes, exercise option periods, or to true-up allocations and obligations, just to name a few
-Reviewed requests for equitable adjustments and provide government response in a timely and professional manner
-Earned 29 Semester Hours (1996-1997)
Federal Acquisition Certification - Contracting (Level III)
Federal Acquisition Institute
Associates Certification in Contract Management
ESI International - The George Washington University
Leadership Excellence in Acquisition Program (Currently Participating) - December 2014 Graduation
Partnership for Public Service
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