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Supervisory Staff Administrator Resume Example

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JC
Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000, resumesample@example.com
Career Focus
Dedicated and focused who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Seeking a role of increased responsibility and authority.
Experience
03/1999 to 03/2011 Supervisory Staff Administrator Department Of Defense | Baltimore, MD,
Serves as the principal administrator responsible for performance of a variety of technical, analytical, advisory, liaison, and coordinating duties for the USAR Unit Commander in accomplishing the overall functions of the unit. As the day-to-day administrator, acts for the Commander in exercising the functions of the command by accomplishing the Commanders normal duties. Represents the Commander by establishing goals and objectives, and setting priorities for accomplishing overall organizational functions. Directs the work of all full time support personnel. Plans and establishes priorities; assigns, distributes, and reviews work of subordinate unit sections and personnel. Reviews incoming directives, policies, and instructions, advising the Commander on those affecting overall unit functions. Develops, recommends, and when directed executes appropriate action to implement changes. Researches, analyzes, monitors or assists in the development and implementation of standard operating procedures to cover a variety of activities for the unit. Monitors unit preparation for official inspections, command staff visits, and similar activities. Manages unit publications program by ensuring that timely requests for appropriate publications are submitted and upon receipt, all documents are properly posted and/or distributed. Maintains liaison with higher headquarters speaking on behalf of the Commander in clarifying command issues, explaining command views, or explaining the implications of pending problems and programs involving the unit. Make recommendations to change or resolve problems in administrative policies and procedures. Researches and analyzes data to be used in the preparation of various recurring and one-time reports. Compiles data and determines appropriate format and layout for presentation. Participates in the units planning process by assisting the Commander in the preparation and submission of budget proposals, as well as recommending expenditures if appropriate, based on a thorough review of the units requirements.
 
Manages unit and individual training; interprets training directives and guidance; assists the Commander in establishing unit and individual training goals and objectives; recommends changes to unit training program, schedules, and plans. Counsels and advises unit personnel on the nature of training required to enhance career progression. Provides hands-on training in unit functional areas, as required. Arranges for the acquisition of training aids and materials from support installation or comparable site. Assists in the development of plans for exercises and training; coordinates support with local installations or training sites. May coordinate Overseas Deployment Training (ODT). Uses automated systems to request training allocations and monitor the status of those requests. Advises the Commander on mobilization issues. Provides technical guidance and assistance to the unit mobilization officer. Assists in the review of mobilization files. Assists in the implementation of and compliance with unit safety and physical security policies and procedures.
 
Reviews personnel and financial management reports and takes corrective action on identified deficiencies. Researches, analyzes, and submits documentation to resolve pay problems and unit personnel. Ensures compliance with internal controls to minimize pay problems and inquiries. Utilizes automated systems which interface with SIDPERS-USAR to accomplish personnel actions; processes a variety of pay actions utilizing Defense Joint Military Pay System-Reserve Component (DJMS-RC) and Automated Drill Attendance Reporting Software (ADARS) systems. Maintains automated personnel and finance systems to assist in accomplishing timely and accurate submission of data. Performs periodic quality control reviews.
 
Represents the Unit Commander in the area of public and community affairs. Provides guidance on utilization of unit resources and personnel. Coordinates unit participation in public events and represents the Commander on planning boards or at meetings concerning projects which have unit involvement. When unit is involved in events, coordinates with appropriate officials (i.e., labor unions and city, county, or state officials) concerning unit responsibilities.
 
Serves as the key point of contact regarding recruitment and retention for the unit. Interviews, counsels and explains benefits to prospective reservists and reenlistees; maintains liaison with local Army recruiting personnel; monitors unit strength to assist the Commander in meeting end strength objectives and retention goals.
 As Facility Coordinator for the USAR Center incumbent serves as liaison between the tenant units and the Facility Management Specialist responsible for the USAR Center and performs the following limited facility duties. Reports any routine or emergency facility maintenance problems identified by tenant units or individual observation to the Facility Management Specialist. Reports non-compliance with facility plans and programs to Facility Management Specialist (i.e. physical security, center access, fire protection, energy conservation, environmental compliance programs, safety and occupational health). Ensures the outside entrances and exits to the building, grounds and arms vault are secured at the end of the duty day. Coordinates community requests to use facility with Facility Management Specialist. May serve as principal hand receipt holder for facility property
07/1995 to 03/1999 Unit Administrator Duke University | Cary, NC,
Serves as the principal administrator responsible for performance of a variety of technical, analytical, advisory, liaison, and coordinating duties for the Unit Commander and First Sergeant in accomplishing the overall functions of the unit. Represent the Commander by accomplishing goals and objectives, and setting priorities for overall organizational functions. Plan and establish priorities; assign, distribute, and review work of subordinate unit sections and personnel. Make recommendations to change or resolve problems in administrative policies and procedures. Prepare various recurring and one-time reports. Manage unit and individual training; recommend changes to unit training program, schedules, and plans. Manage personnel, finance, and automated systems activities. Manage and provide technical review of completed personnel actions. Perform record management duties to include establishing, maintaining, consolidating, and purging personnel and individual mobilization and medical records in accordance with regulatory requirements and policies. Research, analyze, and submit documentation to resolve pay problems and inquiries. Define automated approach, which works with Standard Installation Division Personnel System (SIDPERS) to accomplish personnel actions; process a variety of pay actions utilizing Defense Joint Military Pay System-Reserve Component and Automated Drill Attendance Reporting Software systems. Manage the unit supply program. Ensure that accurate accounting and reporting systems are properly maintained for supply related documents. Ensure that supply related duties such as conducting investigations, requisitioning necessary supplies and equipment, preparing reports of survey, and receipt and turn-in of supply items are performed. Represent the Unit Commander in the area of public and community affairs
 
Manages personnel, finance, and automated systems activities. Manages and provides technical review of completed personnel actions (i.e., reenlistment's, separations, discharges and transfers, requests for MOS changes, security clearances, retirements, promotions and awards, unit training and attendance and disciplinary actions).
 
 
02/1981 to 2011 Human Resource Specialist U.S. Army | City, STATE,
42A2O - HUMAN RESOURCES SERGEANT  Responsible for personnel and admin support of personnel; serves as a subject matter expert (SME) and advisor of all personnel functions; manages, processes, reviews, and coordinates admin tasks pertaining to personnel accountability, strength management, evaluations, awards, promotions, reductions, and legal actions; processes needed updates to Soldiers electronic files.
42A3O - HUMAN RESOURCES SERGEANT  Responsible for the timely processing of medical requirements, OER and NCOER processing, education and benefits assistance, awards processing and personnel actions; updates and maintains unit rosters, correspondence; processes Soldier documents into I-Perms; maintains status reports and files; answers inquiries from staff and provides administrative support.
 
42A40 HUMAN RESOURCES NCOIC   Advises, assists, and counsels the Commander, NCOs, and Soldiers on personnel matters; reviews and consolidates reports, statistics, and personnel actions submitted to higher headquarters; manages unit's Military Personnel Record Jackets (DA 201 Files), medical, and dental records; advises the commander on personnel strength, shortages, and overages; responsible for unit's financial transactions; provides technical guidance and training for section Soldiers; responsible for equipment; coordinate quality of life program and promote esprit-de-corps
 
FIRST SERGEANT Served as First Sergeant for a Headquarters and Headquarters Company in the Army Garrison Support Command responsible for the health, welfare, training, morale and professional development of 251 Soldiers; responsible for promoting and executing the commander's vision and imperatives; assists and advises the commander on all enlisted matters; responsible for planning, coordination and executing quality training; responsible for the care and maintenance of all assigned equipment valued in excess of $355,000.
Education
Expected in 1995 | Basic Noncommissioned Officer Course, Aberdeen Proving Ground, MD GPA:
Expected in 2000 | Advanced Noncommissioned Officer Course, Fort Riley , KS GPA:
Expected in 2008 | Sergeant Major Academy, Fort Bliss, TX GPA:
Expected in | Cameron University, Lawton, OK GPA:
Expected in 1989 | Primary Leadership Course, Fort Sill, OK GPA:

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Resume Overview

School Attended
  • Basic Noncommissioned Officer Course
  • Advanced Noncommissioned Officer Course
  • Sergeant Major Academy
  • Cameron University
  • Primary Leadership Course
Job Titles Held:
  • Supervisory Staff Administrator
  • Unit Administrator
  • Human Resource Specialist
Degrees

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