Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,
A Navy veteran offering over 20 years hands-on experience in administrative services. A proven record of achieving the highest levels of productivity. An experienced buyer, expeditor, rental control coordinator, office manager and effective communicator with exceptional organizational, administrative and people skills. Experience includes proficiency with: Advanced knowledge of Microsoft Word, Excel, PowerPoint & Outlook; Certified Microsoft 2000 Professional.
  • Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Finesse, SI Apps
  • Experienced with: NMCI computer systems.
  • Able to quickly learn proprietary software
  • Typing: 60wpm
  • 10-key: 7374 kph
  • Meticulous attention to detail
  • Self-directed
  • Professional and mature
  • Resourceful
  • Self-starter
01/2008 to Current Subcontracts Administrator/Buyer/ Expeditor/Rental Coordinator First Transit | Saugerties, NY,
  • Process request for quote, evaluate price proposals, participate in price negotiation
  • Prepare, negotiate, and administer subcontracts, task orders and modifications
  • Assist in monitoring subcontract performance and deliverables
  • Negotiate liquidated damages and net payment terms
  • Electronically file all estimating requests and submitted requests
  • Liaison between potential Seller and Estimating
  • Process purchase orders and change orders from requisitions
  • Source and qualifies hundreds of potential vendors from customer bill of materials for price and availability
  • Process and electronically filed all company prescribed paperwork regarding purchase orders, rental agreements, material certifications
  • Provides Invoice resolution
  • Tracked all awarded purchase orders and savings in Excel resulting in over 1800 awarded Purchase orders in a 12 month period and savings in excess of $150,000.00
  • Expedite all materials, equipment, and services.
  • Update Finesse data base with changes in delivery, prices or issues which would prevent timely delivery of requirements
  • Obtain material certifications, packing slips or delivery proof as needed
  • Initiate ship-out or swap-out of damaged material or equipment obtaining returned Goods Authorizations as required.
  • Prepare material status reports for distribution to management
  • Maintain expediting records in accordance with prescribed procedures
  • Created and implemented new part number system in Finesse
  • Designed rental report for company intranet usage
  • Maintain online rental report and advised project managers of contracts nearing end date
  • Complete off rent notices and coordinated equipment pick up
  • Created Macros in Excel; distributes and trained personnel on use
  • Prepare daily, weekly and yearly financial reports for purchasing manager and distribution
  • Prepare environmental reports for distribution to management and state agencies
  • Set up new vendors in Finesse, track insurance certificates and other legal documentation required by company policy.
to Office Clerk Steelseries | , ,
  • Created new product numbers, loading new hose kits and creating sales orders from hard copies and counter sales.
  • Scanned all sales orders and documents.
  • Processed daily billing of up to $185,000 per day.
  • Maintained contact with shipping department ensuring all orders to be billed were sent complete.
  • Expediting orders and providing ship dates to customers.
  • Monitor and maintained, corrected MRD Log, Vendor Return Log and Customer Return Log, issued credits or corrections on invoicing.
11/2006 to 01/2008 Office Manager Enersys | Arlington, WA,
  • Requested vendor bids for price and delivery.
  • Purchased, and received parts and materials, office supplies, and tools from vendors.
  • Tracked orders and established good client/vendor relations.
  • Maintained spreadsheet in Excel tracking billable and non-billable material and tool purchases, fuel expenses, mileage, and work orders.
  • Prepared electronic travel statements, expense reports, and time sheets for staff and management.
  • Assisted new employees completing employment packets and prepared employee termination forms as directed.
  • Scheduled subcontractors for service call appointments and ensured all work was completed in a timely manner.
  • Backed up hard drives, installed printer drivers, and installed new software; managed computer maintenance as directed.
  • Prepared UPS shipping documents and ensured prompt shipment of material and documentation.
  • Greeted visitors, and vendors in a friendly and professional manner, organized daily luncheons for management and staff.
03/2015 to 08/2015 Inventory Control Coordinator II Fairmont Supply Company | , ,
  • Ensured 100% inventory counted for the fiscal year.
  • Achieved 98.5% inventory accuracy on Sarbanes-Oxley audit.
  • Ensured bin location maintenance was performed on system and shelf.
  • Addressed safety issues in warehouse according to company policy.
  • Researched and recovered material lost in the warehouse and made appropriate system adjustments as needed.
  • Addressed new and blank bin report on a weekly basis.
  • Created outside mapping system to assist audit teams in locating material.
Expected in 2003 Associate of Applied Science Degree | Information Technology ITT Technical Institute, Norfolk, VA. GPA: GPA: .85



Next Level Purchasing, 14 Purchasing Best Practices - 8 continuing education hours, September, 2013: Certificate of Completion

Next Level Purchasing, Powerful Negotiation For Successful Buying - 8 continuing education hours, March 2013: Certificate of Completion

Next Level Purchasing, Professional Purchasing Project Management - 8 continuing education hours, April 2013; Certificate of Completion

American Management Association, Fundamentals of Purchasing for the New Buyer, 1.8 continuing educational unit, Oct 2011 Certificate of Completion

Track, Managing Emotions Under Pressure, 8 hours, March 2009

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  • Subcontracts Administrator/Buyer/ Expeditor/Rental Coordinator
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  • Inventory Control Coordinator II


  • Associate of Applied Science Degree

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