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- Process request for quote, evaluate price proposals, participate in price negotiation
- Prepare, negotiate, and administer subcontracts, task orders and modifications
- Assist in monitoring subcontract performance and deliverables
- Negotiate liquidated damages and net payment terms
- Electronically file all estimating requests and submitted requests
- Liaison between potential Seller and Estimating
- Process purchase orders and change orders from requisitions
- Source and qualifies hundreds of potential vendors from customer bill of materials for price and availability
- Process and electronically filed all company prescribed paperwork regarding purchase orders, rental agreements, material certifications
- Provides Invoice resolution
- Tracked all awarded purchase orders and savings in Excel resulting in over 1800 awarded Purchase orders in a 12 month period and savings in excess of $150,000.00
- Expedite all materials, equipment, and services.
- Update Finesse data base with changes in delivery, prices or issues which would prevent timely delivery of requirements
- Obtain material certifications, packing slips or delivery proof as needed
- Initiate ship-out or swap-out of damaged material or equipment obtaining returned Goods Authorizations as required.
- Prepare material status reports for distribution to management
- Maintain expediting records in accordance with prescribed procedures
- Created and implemented new part number system in Finesse
- Designed rental report for company intranet usage
- Maintain online rental report and advised project managers of contracts nearing end date
- Complete off rent notices and coordinated equipment pick up
- Created Macros in Excel; distributes and trained personnel on use
- Prepare daily, weekly and yearly financial reports for purchasing manager and distribution
- Prepare environmental reports for distribution to management and state agencies
- Set up new vendors in Finesse, track insurance certificates and other legal documentation required by company policy.
- Created new product numbers, loading new hose kits and creating sales orders from hard copies and counter sales.
- Scanned all sales orders and documents.
- Processed daily billing of up to $185,000 per day.
- Maintained contact with shipping department ensuring all orders to be billed were sent complete.
- Expediting orders and providing ship dates to customers.
- Monitor and maintained, corrected MRD Log, Vendor Return Log and Customer Return Log, issued credits or corrections on invoicing.
- Requested vendor bids for price and delivery.
- Purchased, and received parts and materials, office supplies, and tools from vendors.
- Tracked orders and established good client/vendor relations.
- Maintained spreadsheet in Excel tracking billable and non-billable material and tool purchases, fuel expenses, mileage, and work orders.
- Prepared electronic travel statements, expense reports, and time sheets for staff and management.
- Assisted new employees completing employment packets and prepared employee termination forms as directed.
- Scheduled subcontractors for service call appointments and ensured all work was completed in a timely manner.
- Backed up hard drives, installed printer drivers, and installed new software; managed computer maintenance as directed.
- Prepared UPS shipping documents and ensured prompt shipment of material and documentation.
- Greeted visitors, and vendors in a friendly and professional manner, organized daily luncheons for management and staff.
- Ensured 100% inventory counted for the fiscal year.
- Achieved 98.5% inventory accuracy on Sarbanes-Oxley audit.
- Ensured bin location maintenance was performed on system and shelf.
- Addressed safety issues in warehouse according to company policy.
- Researched and recovered material lost in the warehouse and made appropriate system adjustments as needed.
- Addressed new and blank bin report on a weekly basis.
- Created outside mapping system to assist audit teams in locating material.
PROFESSIONAL TRAINING:
Next Level Purchasing, 14 Purchasing Best Practices - 8 continuing education hours, September, 2013: Certificate of Completion
Next Level Purchasing, Powerful Negotiation For Successful Buying - 8 continuing education hours, March 2013: Certificate of Completion
Next Level Purchasing, Professional Purchasing Project Management - 8 continuing education hours, April 2013; Certificate of Completion
American Management Association, Fundamentals of Purchasing for the New Buyer, 1.8 continuing educational unit, Oct 2011 Certificate of Completion
Track, Managing Emotions Under Pressure, 8 hours, March 2009
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School Attended
- ITT Technical Institute
Job Titles Held:
- Subcontracts Administrator/Buyer/ Expeditor/Rental Coordinator
- Office Clerk
- Office Manager
- Inventory Control Coordinator II
Degrees
- Associate of Applied Science Degree
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