Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • Home: (555) 432-1000
  • Cell:
Experienced and proactive Executive Assistant able to anticipate the needs of senior-level executives in a fast paced, dynamic environment.
Microsoft Office, Quicks Books, Internet Explorer, Concur, Scarlett, SIMS, Wide Orbit
Sr. Office Manager , 05/2016 to 05/2017
Sinclair Broadcast Group, Inc.Missoula, MT,
  • Responsible for the day-to-day administrative operation for Bounce Media LLC, & Katz Broadcasting LLC Networks (LAFF, Grit, & Escape).
  • Managed the reception area, switchboard, and Security Officers.
  • Reconciled As for four Networks for Sales Operations.
  • Provided back up Administrative support to COO and President of company.
  • Oversaw the company's conference center including maintaining the reservation system, coordinating teleconferences, catering, prepping for Board & Client meetings.
  • Worked closely with vendors/contractors on office expansions.
  • Managed office supply inventory, work orders, and special requests within allotted budget.
  • Maintained office equipment contracts, service calls, and supply inventory levels for copier/printers, coffee service, and courier services.
  • Issued and tracked security and parking badges for all new employees and reissuances to existing employees.
  • Managed monthly reconciliation with Sr.
  • Controller.
  • Conducted office policy & procedure orientation for new hires.
  • Managed and responded to general incoming emails for each Network in a timely fashion.
  • Collaborated with Social Media/Marketing Departments on appropriate responses to viewer emails & calls pertaining to programming content.
  • Performed other duties & special projects as assigned.
Programming Coordinator, 05/2013 to 05/2016
AldiWillow Grove, PA,
  • Prepared complex program schedule grids, exported schedule grids to Excel and updated network schedule changes internally and to Electronic Print Guides as needed.
  • Created weekly schedule grids for Affiliate stations.
  • Responsible for all facets of title management.
  • Worked closely with Standards & Practices and Media Management to manage ratings, synopsis, restricted titles, and closed captioning for movies & series.
  • Managed and worked closely with Traffic Operations to ensure correct formats for daily traffic logs.
  • Created and issued monthly usage reports to distributors.
  • Served as an integral member of the Programming department by contributing to the overall Content, Strategy, and Scheduling for the company across all products and platforms.
  • Assisted EVP, SVP, and Director of Programming with special projects for Bounce TV as assigned.
  • Jessica Claire
Executive Assistant, 08/2007 to 05/2013
Chenega MiosDayton, OH,
  • Performed complex administrative support for SVP & VP of Program Planning & Acquisitions department.
  • Assisted team of six with daily operations of department.
  • Screened telephone calls and visitors.
  • Scheduled appointments, meetings, and travel itineraries on a non-conflict basis.
  • Made independent decisions regarding planning, organizing and scheduling workloads.
  • Set up screenings for premiere movies with film studios such as Fox, Disney, Paramount, Sony, and Warner Bros.
  • Assisted in acquiring and planning movies, series, specials, and short form programming for TNT, TBS, TruTV, Cartoon Network, Adult Swim, TCM, and Peachtree TV.
  • Assisted in deal structures, terms, and rights.
  • Managed negotiated agreements for Turner Networks.
  • Acted as liaison between Acquisitions, Legal, Film Management, and smaller distributors to ensure payment and contracts are received.
  • Acted as point person for maintaining Offer Notebooks, SharePoint, Floor Fire Warden, HR liaison, TRAXX, Scarlett, SNAP, Concur, Ordering Supplies, and Mail distribution.
Administrative Assistant, 09/2005 to 08/2007
Turner Broadcasting Systems, IncCity, STATE,
  • Ambassador for Turner Entertainment Human Resources department.
  • Provided administrative support to Executive Director of Human Resources, Animation & Entertainment to include scheduling meetings and appointments, telephone coverage, travel arrangements and expense reports using Concur.
  • Answered incoming calls, sorted and distributed mail within HR, greeted employees & visitors.
  • Partnered with the Benefits department to promote the Clean Air Commuter Program and MARTA cards for the Techwood Campus employees.
  • Managed the distribution of Braves, Thrashers & Hawks vouchers and maintained monthly reports using Peoplesoft.
  • Liaison for the Turner Temp Program on-boarding process for the Techwood campus.
  • Managed the HR Entertainment file room, scheduled file room time for a staff of six employees.
  • Partnered with HRIS on the New Hire process.
  • Provided back-up Administrative Support to the EVP of Entertainment Human Resources.
Education and Training
Bachelor of Science: Business, Marketing, & Fashion Merchandise, Expected in
Western Michigan University - Kalamazoo, MI
Business, Marketing, & Fashion Merchandise
Hands on Atlanta - Volunteer Neighborhood Block - Coordinator
Activities and Honors
Acquisitions, administrative, Administrative Support, premiere, Animation, back-up, Benefits, Broadcasting, budget, com, content, contracts, Controller, Client, Customer service, expense reports, fashion, Film, HRIS, Human Resources, HR, Internet Explorer, Notebooks, Legal, Director, Marketing, Meeting planning, meetings, Excel, Mail, Microsoft Office, office, SharePoint, Works, Network, Networks, office equipment, organizing, Peachtree, Peoplesoft, copier, printers, problem solver, Program Planning, Programming, reception, Sales, Scheduling, Self starter, SIMS, Strategy, supply inventory, switchboard, telephone, TV, Time management, travel arrangements
Additional Information
  • COMMUNITY ACTIVITIES Hands on Atlanta - Volunteer Neighborhood Block - Coordinator

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