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Sr. Administrative Assistant Resume Example

Resume Score: 80%

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NC

SR. ADMINISTRATIVE ASSISTANT
Summary

Over 8 years of experience providing exceptional support to C-Level and Directs at leading organizations in the tech and media industries. High level work ethic using discretion, tact and diplomacy in an environment exposed with proprietary and confidentiality. Possesses direct experience in providing support to multiple organizations.

Skills
  • Proficient In- Microsoft Office, Google Suite, Concur Expenses, Concur Travel, Expensify, Netsuite, Workday, Zoom, Bluejeans, ServiceNow, Slack, Envoy, SpaceIQ, Engencia, Nexonia, GroupID, ADP, Tripit, Evernote.
  • Industry/Interpersonal Knowledge- Travel, Event Planning, Space Planning, Onboarding, Vendor Mgmt, Logistics Mgmt, Liaison, Cross-Functional Collaboration, Problem Solving, Confidentiality, Mentoring, Resource Driven, Team Leadership.
Education and Training
Associate of ArtsDe Anza CollegeCupertino,CA,06/2003
San Jose State UniversitySan Jose,CA,120 Practice Units BA of Business Administration, 05/2005
Experience
Splunk Inc.Sr. Administrative Assistant | San Francisco, CA09/2019 to 08/2020

Vice President support in Products Engineering and direct staff.

  • Facilitated accurate day-to-day schedule management and event coordination in a fast paced environment and volume.
  • Coordinator, collaborated as liaison and executed corporate meetings, onsite/offsite and special events for groups of 100+ employees.
  • Arranged appropriate travel, visas, agendas, necessary contacts and other information for executive travel Domestic/International.
  • Trained and mentored administrative staff members in company policies, daily task execution and industry best practices as updated policies are delivered by finance, recruitment, facilities, onboarding and culture committee to name a few.
OneMarketDataExecutive Assistant | San Francisco, CA07/2016 to 09/2019

Executive support to the CTO, CISO including 2 Direct Staff

  • Contributed in assisting re-brand, re-org from Westfield Labs to OneMarket in 2018.
  • Support in Company-wide CFO/CEO presence (Agenda, logistics, calendering, catering, onsite contact).
  • Arranged appropriate travel, visas, agendas, necessary contacts and other information for executive travel International/Domestic.
  • Collaborated with senior leadership Direct Staff and EA's to support new projects in multiple organizations with multiple reorganizations and relaunch of strategies at a high-level of confidentiality.
  • Approved travel expenses and reimbursement requests from managers and other administrative support professionals.
  • Processed executive subscriptions, license renewals, continuing education requirements and membership renewals.
  • Culture Committee member and Liaison on Exec's behalf.
F&E Executive Assistant | San Francisco, CA11/2014 to 07/2016

Assisting two SF based Tech Entrepreneurs founded and co-founders (Flickr, Hunch, Jaiku and Ditto) weekly within their tech community. Close interaction with VCs, Artists, Entrepreneurs and Angel investors located around the world.

  • Owner of both personal Calendars and all staffing schedules.
  • Maintains daily, weekly, monthly, and yearly task lists; arranges professional meetings, residential vendors, and personal appointments; schedules staff where needed through out the week; heads management over two residential properties.
  • Expenses- Personal expenses, Memberships, Board Dues, Charitable, and Family Household expenses.
  • Supervises all special events, public speaking keynotes and travel arrangements as well as traveling liaison assistant.
  • Airbnb- maintains two rental properties, manages all staffing and customer experience. Liaison to feedback and solutions with an urgency of immediate attention.
ADB StudiosExecutive Assistant | San Jose, CA03/2012 to 11/2014

Founder's supporting Business Partner.

  • Provide solid administrative support to the Founder and his Direct Staff as well as Elite Capture Groupon affiliated start up with a team of 8 photographers (calendar, travel, expenses, logistics, customer experience).
  • Practiced High Level of Confidentiality with ADB Studios and Elite Capture high profile clients U.S and Abroad.
  • Increased office organization by developing filing system and customer database protocols introducing time efficient software (Tripit, Concur, Evernote).
Interests
  • Community Safety Watch- SF/Patricia Vaughey Resource Team.
  • Event Coordinator- onsite/offsite, special events, wedding planner.
  • Culture Committee member and contributor.
  • Space and Home Organizer Enthusiast.
  • Travel Itinerary Coordinator-
  • Fitness- Tennis, Spin, Yoga.
LinkedIn

linkedin.com/in/natalie-clark-ea

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Resumes, and other information uploaded or provided by the user, are considered User Content governed by our Terms & Conditions. As such, it is not owned by us, and it is the user who retains ownership over such content.

Resume Overview

Companies Worked For:

  • Splunk Inc.
  • OneMarketData
  • F&E
  • ADB Studios

School Attended

  • De Anza College
  • San Jose State University

Job Titles Held:

  • Sr. Administrative Assistant
  • Executive Assistant

Degrees

  • Associate of Arts

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