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Special Collections Manager/Facilities Coordinator Resume Example

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SPECIAL COLLECTIONS MANAGER/FACILITIES COORDINATOR
Summary

Skilled Facilities Manager with talent for building relationships, directing maintenance workers and offering technical support to owners and tenants. Forward-thinking problem-solver with top-notch planning and decision-making skills.

Skills
  • Fluent in Spanish
  • Research fluency in German, Italian
  • Reading comprehension in Ancient Hebrew
  • Book conservation and preservation techniques
  • Alarm systems
  • Work orders
  • Signage
  • Relocations
  • Special projects
  • Event coordination
  • Scheduling and calendar management
  • Team building and leadership
  • Inventory and supply oversight
Education and Training
High School DiplomaAndrews AcademyBerrien Springs, MI06/1988
Bachelor of ArtsAndrews UniversityBerrien Springs, MIGerman Studies, 08/2005
Bachelor of ArtsAndrews UniversityBerrien Springs, MISpanish Studies, 12/2012
Master of ArtsAndrews UniversityBerrien Springs, MIReligion, Emphasis in Archaeology
Certifications
  • Limited Professional Librarian, Library of Michigan-2018
Experience
James White Library, Andrews UniversitySpecial Collections Manager/Facilities Coordinator | Berrien Springs , MI06/2019 to Current
  • Directed emergency response to serious building issues to contain problems, control damages and develop corrective plans.
  • Led facilities management team, delivering continuous one-on-one training to [Number][Job title]s for busy [Type] location.
  • Called in equipment repair services and maintained office supplies by ordering new inventory.
  • Managed system work orders by distributing assignments and closing out completed work after walk-throughs.
  • Oversaw vendor-provided building services, including janitorial, pest control and landscaping.
  • Trained [Number] employees on best practices and protocol while managing teams to maintain optimal productivity.
  • Worked with management team to improve workflows and eliminate unnecessary tasks.
  • Conducted [Timeframe] performance evaluations of office staff to monitor progress and productivity and recommend promotions, corrective or disciplinary actions.
  • Recruited and hired talented team members, boosting department skills and expertise in areas of records and file management and [Type].
  • Organized and maintained documents, files and records.
  • Handled supply purchases and inventory management for office operations and equipment maintenance.
  • Maintained inventory of contents for rare books and archives collections using [Technique] and [Technique].
  • Maintained first-rate service by quickly repairing or replacing damaged materials and equipment according to library budget.
  • Established student schedules and oversaw day-to-day work.
  • Cleaned and repaired damaged books and library resource materials.
  • Kept current on developments in field by attending [Number] conferences each [Timeframe].
  • Hired, trained and supervised [Number] student employees each semester.
  • Replaced worn labels and barcodes to keep materials in good physical condition.
  • Updated [Type] library records to streamline organizational processes.
  • Motivated and encouraged team members to communicate more openly and constructively with each other.
  • Kept team on track by assigning and supervising their activities and giving constructive feedback.
James White Library, Andrews UniversityBuilding & Stacks Manager | Berrien Springs, MI12/2006 to 06/2019
  • Established student schedules and oversaw day-to-day work.
  • Led library volunteer program, including supervising work of [Number] volunteers each [Timeframe].
  • Cleaned and repaired damaged books and library resource materials.
  • Developed and enforced circulation policies and procedures.
  • Researched questions and concerns from customers and provided detailed responses.
  • Answered patrons' questions at the circulation desk.
  • Organized all aspects of library, including media supplies, main catalog, special equipment and permanent records.
  • Reshelved books to maintain neat and tidy reading area.
  • Organized library equipment and collections.
  • Monitored lending of reserved course materials.
  • Hired, trained and supervised [Number] student employees each semester.
  • Replaced worn labels and barcodes to keep materials in good physical condition.
  • Attended conferences and subscribed to trade publications to maintain current knowledge of field.
  • Taught group and individual instruction sessions to impart knowledge of library and research practices.
Home Health Education ServiceHead Contract Processor | Berrien Springs, MI06/1996 to 05/2005
  • Received and processed face-to-face and online orders for photo prints and specialty items.
  • Verified client information and validated data before creating shipping paperwork and internal documents.
  • Kept detailed track of order inventories and verified timing and specifications of additional orders based on known customer preferences.
  • Informed customers by mail or telephone of order information such as unit prices, shipping dates and anticipated delays.
  • Conferred with production, sales, shipping, warehouse and common carrier personnel to expedite and trace shipments.
  • Monitored aisles and floor areas for neatness and organization to enable forklifts to effectively operate throughout warehouse.
  • Trained team of [Number][Job title]s in using [Software] and [Tool].
  • Packaged items with appropriate materials to prevent damage during shipping.
  • Stocked and rotated products, supplies and paper goods to optimize freshness.
  • Provided information to shipping and receiving personnel regarding inventory stock.
  • Planned stock quantities according to marketplace demand and sales forecasts.
  • Organized warehouse design to maximize space for stock while allowing for high volume traffic zones.
  • Managed day-to-day shipping and receiving, typically overseeing more than [Number] packages in 24-hour period.
  • Generated shipping documents including packing lists and invoices using [Software].
  • Trained staff on material handling processes to reduce shipping times.
Accomplishments
  • Recognized for 15 years of service at Andrews University.
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Resume Overview

Companies Worked For:

  • James White Library, Andrews University
  • Home Health Education Service

School Attended

  • Andrews Academy
  • Andrews University

Job Titles Held:

  • Special Collections Manager/Facilities Coordinator
  • Building & Stacks Manager
  • Head Contract Processor

Degrees

  • High School Diploma
    Bachelor of Arts
    Bachelor of Arts
    Master of Arts

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