senior executive assistant resume example with 15+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • Home: (555) 432-1000
  • Cell:
  • :

Industrious, forward-thinking and skilled Administrative professional with over 20 years of experience. Adept at mentoring junior team members, coordinating programs and leading independent projects. Capable of reviewing and improving office processes to reduce errors, waste and inefficiencies. Results-driven and hardworking with skill and resilience to achieve daily operational goals. Focused on maximizing executive productivity by providing exceptional service and coordinating team activities.

  • Proficient in Microsoft Office Suite to include: Outlook, Word, Excel, PowerPoint and Publisher, Adobe Pro and Google Products.
  • Knowledge of SharePoint, Microsoft Access, Microsoft Project, Ellipse, SAP, NextGen, QuickBooks, Qualtrics and Concur.
  • Excellent interpersonal abilities
  • Able to take direction
  • Human resources
  • Business correspondence
  • Articulate and well-spoken
  • Executive presentation development
  • Administrative support specialist
  • Social media knowledge
  • Meeting planning
  • Strong problem solver
  • Excellent Leadership Skills
  • Project Management
  • Spreadsheet creation and management
  • Process improvement
  • Bilingual English/Spanish
  • Meticulous attention to detail
  • Self-starter
  • Supervising clerical personnel
  • Employee training and development
  • Report development
  • Strong interpersonal skills
  • Scheduling and calendar management
  • ADP payroll, Managing
  • New business development
Senior Executive Assistant, 02/2018 to Current
Agilent Technologies, Inc.Cary, NC,
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Processed executive subscriptions, license renewals, continuing education requirements and membership renewals.
  • Managed sensitive information with discretion while providing administrative support to executive teams.
  • Coordinated meeting and event logistics for senior management, including executives and board of directors.
  • Updated and implemented administrative and executive support policy changes and monitored effects.
  • Executed special objectives and projects in response to executive team and board member requests.
  • Scheduled Board of Directors meetings and coordinated development of meeting materials and agendas.
  • Developed required research, documentation and reports for executive team, board members and stakeholders.
  • Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
  • Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
  • Represented executives in conferences, in person and via e-conferences.
  • Managed phone calls and emails.
  • Served as Executive Assistant to CEO and CMO providing high-level support on broad range of business initiatives.
  • Coordinated executive's daily calendar and planned appointments and events.
  • Approved travel expenses and reimbursement requests from managers and other administrative support professionals.
  • Researched documents and analyzed information.
  • Supervised Administrative Assistant and Registration staff.
  • Worked in the following additional roles: Credentialing Coordinator and Payroll Coordinator.
  • Implemented and managed several projects which included but are not limited to creating new filing systems, creation and updating of policies and procedures, creation and updating of processes to improve efficiency.
  • Built a Human Resources department of one including all of the forms and processes required such as recruitment, on-boarding, new hire, personnel management and termination.
Administrative Assistant, 04/2017 to 02/2018
Saic (Science Applications Int.)Fort Worth, TX,
  • Created processes within the department to onboard Students, Volunteers and Observers.
  • Maintain provider records and assure Providers Annual Learning and Occupational Health Compliance are up to date.
  • Various administrative related duties which include but not limited to ordering supplies, scheduling, attending and taking minutes for department meetings.
  • Assist in the development and monitoring of departmental projects.
  • Maintain Calendars and Support the Assistant Administrator with meeting coordination, creation of spreadsheets and documents.
  • Assist with onboarding of providers and responsible for onboarding interns, volunteers and observers.
  • Provide customer service to our providers and other employees in the department.
  • Assisting with any tasks as needed.
  • Process expense reports.
  • Created several surveys using Qualtrics to obtain feedback from faculty and staff.
  • Exported and Manipulated data in excel to gather information needed for the department.
  • Created presentations using PowerPoint to present data to department leadership.
  • Assisted with and coordinated the creation, planning and implementation of a new scheduling program for the department.
Office Manager, 12/2015 to 05/2017
Ukpeagvik Inupiat CorporationOklahoma City, OK,
  • Office Management and Administrative Support for both Tucson and Phoenix offices performing receptionist and clerical duties including but not limited to:.
  • Data entry, making copies and filing.
  • Creating and updating forms, flyers, contact lists and brochures.
  • Answering phones, greeting and directing clients.
  • Ordering office supplies and managing inventory.
  • Managing room reservations, scheduling meetings, take and distribute meeting minutes.
  • Planning and coordinating meals for meetings and events.
  • Managing office petty cash, client assistance gift cards, bus cards, payments and paperwork.
  • Create and coordinate the printing and mailing of the quarterly newsletter and any other client mailings as well as creating and sending email blasts to clients on our email list.
  • Process medical records requests by opening and closing records and managing the medical records spreadsheet.
  • Create, process and submit accounting forms to pay office bills and staff reimbursements.
  • Organize and maintain shared office drive and computer files.
  • Assist with new hire training, paperwork and coordination of obtaining new hire property such as computers, phones, keys etc.
  • Manage assigned contracts by completing applications, renewals, payments, tracking and reports.
  • Manage, track and report client study paperwork.
  • Assist staff with travel reservations, training and any other tasks as needed.
  • Assistant to the director completing tasks such as creating budget spreadsheets, tracking budget spending, scheduling appointments, sending emails, managing contact lists, assisting with interviews and any other duties as requested.
  • Safety Officer with duties such as performing safety inspections and coordinating safety drills.
Senior Admin Clerk/Planning Assistant, 02/2006 to 12/2015
Freeport-McMoRanCity, STATE,
  • Data entry and Filing of incoming work orders and other mine specific documents.
  • Creating new filing systems and procedures as needed.
  • Order and maintain supplies as needed.
  • Create and maintain documents, reports, databases and department SharePoint site.
  • Plan and coordinate meetings, take notes and distribute notes and action item lists after meeting.
  • Created training manuals/guides to assist members of my department with new software programs.
  • Assisted in training incoming Admin employees.
  • Assist planners and other personnel with issues and special projects as needed.
  • Plan and coordinate lunches and retirement celebrations as needed.
Education and Training
: Organizational Leadership, Expected in to Arizona State University - Tempe, AZ,
Associate of Arts: Business Administration, Expected in 05/2021 to University of The People - Pasadena, CA
Medical Office and Coding Certificate from CTD Program Coursework in Human Services: , Expected in to Pima Community College - Tucson, AZ
High School Diploma: , Expected in to Cholla High School - Tucson, AZ
Additional Information

State of Arizona, Pima County Notary - Expires July 2020

State of Arizona, Level One Fingerprint Clearance - Expires February 2022

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Resume Overview

School Attended

  • Arizona State University
  • University of The People
  • Pima Community College
  • Cholla High School

Job Titles Held:

  • Senior Executive Assistant
  • Administrative Assistant
  • Office Manager
  • Senior Admin Clerk/Planning Assistant


  • Some College (No Degree)
  • Associate of Arts
  • Medical Office and Coding Certificate from CTD Program Coursework in Human Services
  • High School Diploma

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