senior executive assistant resume example with 15 years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
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Highly motivated Sales Associate with extensive customer service and sales experience. Outgoing sales professional with track record of driving increased sales, improving buying experience and elevating company profile with target market.
Internet Research, Microsoft Word, PowerPoint, Outlook, Excel, Workday, Cybershift, and Sum Total *Specialization in residential marketing and sales, staging, architectural photography, negotiation, problem solving, meeting logistics, organization, market analysis and code compliance
Senior Executive Assistant, 01/2014 - 01/2015
Marriott International Willow Grove, ,
  • Manage and streamline all day to day operations of the executive office, helping to facilitate cross-functional coordination of strategy execution Acts as a liaison to the 'world at large' working directly with the C-suite team for meetings, presentations, and travel Executes ad hoc projects, soup to nuts, originating from the CEO's desk Superb professionalism, tact, diplomacy, and discretion; Very polished with the ability to communicate with all levels of the company and build relationships crucial to the success of the organization Independently planned and lead a three day offsite meeting for the executive team in Colorado Primary coordinator for weekly 1:1 meetings - ensure clear agendas and follow-up working directly with key business leads.
  • Works closely with Corporate Planning and Operations VPs to support key strategic meetings such as board meetings, quarterly operating reviews, and management meetings Provides leadership to the company's Administrative Team running bi-weekly meetings and acting as a sounding board Researches, prioritizes and follows up on incoming issues and concerns addressed to the C.E.O., including those of a sensitive or confidential nature.
  • Determines the appropriate course of action, referral or response as needed Forward looking thinker, constantly demonstrating exceptionally strong analytical and critical thinking skills while problem-solving and managing competing priorities.
Executive Assistant, 01/2011 - 01/2014
Zeta Interactive Minneapolis, MN,
  • Provide executive-level administrative support to both Principals of the Real Estate and Energy teams Maintain and manage multiple stringent calendars, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings, teleconferences and offsite conventions Coordinate extensive domestic and international multi-city travel arrangements including air and ground transport, lodging, meal planning and corporate meeting schedules, proactively responding to delays and cancellations Process monthly expense reports and reconcile AMEX statements for three professionals Liaison between all impacted departments to ensure proper communication and reporting practices Assist with on boarding and training new administrative personnel Prioritize and manage multiple department projects simultaneously and conduct market research Prepare conference rooms for audio-visual equipment, assemble documentation packets, and organize catering services Impeccable organizational and time management skills with the ability to intuitively prioritize demands and respond to requests with appropriate urgency.
Executive Assistant/Administrative Assistant, 01/2000 - 01/2011
Guggenheim Partners San Francisco, CA,
  • Provided executive-level administrative support to Master General Agent and seven supporting agents Conducted calendar management, meeting coordination, maintained corporate agendas, complied data from monthly reports and prepared business correspondence Operated phone system and acted as liaison with strong emphasis in conflict resolution Streamlined office functioning by creating highly effective organizational and filing systems Coordinated marketing campaigns and generated new leads by distributing thousands of direct mail advertisements, one resulting in ten new closed client accounts Created and managed all expense reports and account codes Redesigned business forms (client information cards, inventory sheets, schedules) for greater effectiveness and appeal Trained and mentored corporate secretaries and summer interns, ensuring smooth transition, compliance and success.
Real Estate Broker/Sales Agent, 01/2006 - 01/2010
Coldwell Banker City, STATE,
  • Represented buyers and sellers of residential homes Developed marketing campaigns and advertising materials to generate new leads Facilitated new client accounts through referral and leads program, converting them to closed sales Provided close, personal client attention and tenacious follow-up to ensure excellent service Prepared, reviewed and negotiated documents such as purchase contracts, lease agreements and disclosures.
Bachelor of Arts: Business Administration Real Estate & Marketing, Expected in May 2006
University of San Diego - San Diego, CA
Status - Business Administration Real Estate & Marketing
Real Gap, Sangkhlaburi, Thailand October 2010 International Community work *Provided support to the local community and school children *Helped design and construct an outdoor drainage system for a remote hill tribe village
Professional Affiliations
Licensed Real Estate Broker for the State of California *Member of National Association of Realtors and California Associations of Realtors *Certified E-Marketing Specialist
Additional Information
  • VOLUNTEER EXPERIENCE Real Gap, Sangkhlaburi, Thailand October 2010 International Community work Provided support to the local community and school children Helped design and construct an outdoor drainage system for a remote hill tribe village
Administrative, administrative support, streamline, ad, advertisements, advertising, audio, business correspondence, bi, C, conflict resolution, contracts, critical thinking, client, direct mail, documentation, expense reports, filing, forms, functional, inventory, leadership, logistics, managing, market analysis, market research, marketing, marketing and sales, materials, meetings, Excel, office, Outlook, PowerPoint, Microsoft Word, Works, negotiation, Internet Research, organizational, personnel, phone system, photography, presentations, problem solving, problem-solving, Real Estate, reporting, sales, strategy, strategic, time management, travel arrangements

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Resume Overview

School Attended

  • University of San Diego

Job Titles Held:

  • Senior Executive Assistant
  • Executive Assistant
  • Executive Assistant/Administrative Assistant
  • Real Estate Broker/Sales Agent


  • Bachelor of Arts

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