senior executive assistant resume example with 20+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • Home: (555) 432-1000
  • Cell:
Energetic administrative assistant with 15+ years experience in high-level executive support roles. Organized and professional.
  • Microsoft Office proficiency
  • Results-oriented
  • Self-directed
  • Time management
  • Strong interpersonal skills
  • Schedule management
  • Meticulous attention to detail
  • Results-oriented
  • Professional and mature
  • Business writing
  • Dedicated team player
  • Meeting planning
Senior Executive Assistant, 06/2013 to 10/2014
Marriott InternationalWellington, FL,
  • Provided executive-level administrative assistance to all assigned executives, Human Resources (HR) Department Vice President (VP) and Corporate Compliance Officer (CCO).
  • Coordinated HR VP's professional schedule and maintained calendar accordingly.
  • Scheduled and coordinated meetings both internally and externally.
  • Served as liaison when interacting with internal and external contacts such as clients, executives, Board members, investors, and external Boards upon which VP of HR and CCO served.
  • Prepared and distributed a range of correspondence; including letters, presentations, reports, and spreadsheets.
  • Arranged all travel logistics to support assigned executive's schedules.
  • Reconciled all HR bills and invoices.
  • Compiled data and prepared reports and presentation for executives, the board, COO and HR Department.
  • Audited employee and benefit files to ensure legal compliance.
  • Assisted in the recruitment effort for all open positions including receiving/reviewing staffing requests, posting jobs, screening resumes, conducting phone screens, scheduling interviews, drafting offer letters, and conducting pre-employment processing.
  • Assisted in the coordination of new employee on-boarding including preparing and distributing new hire packets and information, collecting new hire paperwork and scheduling new hire orientation activities.
  • Ensured credentialing/compliance with regulations for all employees.
  • Maintained strict confidentiality of all records, transactions, and employee information at all times.
Owner/President, 09/2012 to 06/2016
Lewis Operating Corp.Ontario, CA,
  • Responsible for managing all day-to-day operations of e-commerce full-service pet supply company.
  • Developed and implemented business plan, company mission and values, sales/marketing strategies (brochures, flyers, blogs, website, bazaars and shows) and all policies and procedures; Ensured business was in compliance with laws/regulations governing e-commerce business; Maintained sales volume, product mix, and selling price by keeping current with changing trends, economic indicators, and competition; Maintained the books, handled financial/money transactions, created all profit & loss statements and tax documents; Invoicing; Provide coaching and training to staff.
Executive Office Supervisor, 12/2003 to 04/2012
99 Cents OnlyPlano, TX,
  • Provided executive-level support to Portland Development Commission's (PDC's) Executive Director and five-member Board of Commissioners team; Primary contact for Executive Director and responded verbally and in writing to inquiries relating to a variety of executive office functions; Responsible for scheduling all Board functions, preparing all board meeting materials, attending all public Board meetings, preparing Meeting Minutes/Certifying all documents, ensuring bi-laws were followed and creating all public meeting notices and publications; Performed these essential tasks: Maintained Executive Director's schedule by planning and scheduling meetings (i.e., confirming appointments, room set up, providing directions, catering, etc.); Coordinated, compiled and issued agendas for all employee meetings, Executive Team meetings, meetings with the Mayor, City Commissioners and PDC Board; Meeting Minute preparation; Utilize databases to track actions to completion; Member of PDC's Executive Team; Handled/processed all travel and related expenses; Ensured all documents, policies and procedures and official actions for Executive Director and Board were properly vetted and reviewed within PDC; Prepared, proofed and edited all executive-level correspondence, presentations and speeches; Communicated daily with staff, all levels of management, Board, Mayor and City Commissioners, stakeholders and media; Managed the tracking and completion of executive and external-assigned actions; other duties as assigned.
Executive Assistant, 03/2001 to 12/2003
TRM CorporationCity, STATE,
  • Executive support to the Executive Vice President of TRM Corporation, Vice President of U.
  • S.
  • Sales and Operations, Canadian Country Manager, Director of U.
  • S.
  • Sales and Marketing, Sales/Marketing and Key Account Teams; Managed key functions and relationships of the sales, marketing and operations team worldwide; budget management; Personnel administration and reporting; Employee performance reviews; Expense control management; Relationship management - ambassador for Executive VP and sales force when it came to optimizing critical relationships; Extensive national/international travel coordination and expenses, meeting and sales conference arrangements; Managed Executive's appointments; Coordinated smooth execution of worldwide sales meetings/conferences, Board meeting coordination; Processed all incoming/outgoing correspondence.
Safety Specialist Consultant, 06/2000 to 03/2001
Gemma & CompanyCity, STATE,
  • President of Gemma and Company; Provided safety and health consultant services to former employer, Fluor Hanford.
Safety Awareness Coordinator, 03/1983 to 06/2000
Fluor HanfordCity, STATE,
  • Coordinated conferences and recognition activities both on and off-site; developed monthly safety meeting lesson plans, newspaper articles, and senior management speeches/presentations; chaired the Environment, Safety and Health Zero Accident Council and OSHA's Voluntary Protection Program.
Medical Admin Assistant - Certification Achieved Partial: , Expected in
Yakima Business College Trend Colleges) Spokane Falls Community College - Yakima, WA Washington
AA Degree: , Expected in
- ,
High School Diploma: , Expected in
Sunnyside High School - Sunnyside, WA
administrative, brochures, budget management, bi, business plan, coaching, conferences, consultant, Council, clients, databases, drafting, e-commerce, senior management, financial, Human Resources, HR, Invoicing, legal compliance, lesson plans, letters, logistics, Director, managing, marketing strategies, marketing, materials, meetings, money, office, newspaper, performance reviews, Personnel, policies, presentations, profit, publications, receiving, recruitment, Relationship management, reporting, Safety, selling, Sales, scheduling, speeches, spreadsheets, staffing, tax, phone, website, articles

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Resume Overview

School Attended

  • Yakima Business College Trend Colleges) Spokane Falls Community College
  • Sunnyside High School

Job Titles Held:

  • Senior Executive Assistant
  • Owner/President
  • Executive Office Supervisor
  • Executive Assistant
  • Safety Specialist Consultant
  • Safety Awareness Coordinator


  • Medical Admin Assistant - Certification Achieved Partial
  • AA Degree
  • High School Diploma

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