senior ap specialist resume example with 11+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
  • :
Professional Summary

Precise Senior Accounts Payable Specialist with over 30 years of experience in the Finance industry. Assisting and training in accounting software upgrades and new implementation. Working with several types of expense accounts. Skilled at fixing accounts and data discrepancies with professionalism. Proven history of self motivation, excellent customer service, resourcefulness, accuracy and extensive knowledge of vendor maintenance.

  • Time Management
  • Accounts Payable
  • Record Reconciliation
  • Precision and Accuracy
  • Document Coding and Classification
  • QuickBooks
  • Accounts Receivable
  • Proactive and Self-Motivated
  • Customer Relations
  • Bill Payment and Recordkeeping
  • Vendor Record Management
  • Expense Reports
  • Purchase Orders
  • Microsoft Office
Work History
Senior AP Specialist, 11/2017 - Current
Ixl Learning San Mateo, CA,
  • Perform full AP cycle process
  • Perform in completion of yearly finance audit
  • Process 1099's
  • Review and verify invoices, expense reports and check requests
  • Sort, code and match invoices
  • Perform recurring, live checks, EFT/ACH weekly payments
  • Reconcile accounts payable transactions
  • Receive and deposit incoming checks electronically
  • Establish expense accounts
  • Monitor accounts to ensure payments are up to date
  • Establish vendor files
  • Correspond with vendors and respond to inquiries
  • Perform month end closing
  • Develop and implemented performance improvement strategies and plans to promote continuous improvement
  • Complete paperwork, recognizing discrepancies and promptly addressing for resolution
  • Quickly learn new skills and applied them to daily tasks, improving efficiency and productivity
  • Create spreadsheets using Microsoft Excel for daily, weekly and monthly reporting
  • Use coordination and planning skills to achieve results according to schedule
Senior AP Specialist, 07/2015 - 11/2017
Ixl Learning Raleigh, NC,
  • Perform full AP cycle process
  • Perform training for AP assistants, employees
  • Create manual on new PN3 paperless Accounts Payable system
  • Review and verify invoices and check requests
  • Sort, code and match invoices
  • Perform recurring, live checks, EFT/ACH weekly payment
  • Enter and upload invoices into PN3 paperless and Microsoft Dynamics SL system
  • Track expenses and process expense reports
  • Post transactions to journals entries
  • Reconcile accounts payable transactions
  • Prepare analysis of accounts
  • Establish and maintain vendor files
  • Perform month end closing
  • Perform Accounts Receivables
  • Actively listened to customers, handled concerns quickly and escalated major issues to supervisor
  • Actively listened to customers' requests, confirming full understanding before addressing concerns
  • Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork
  • Created spreadsheets using Microsoft Excel for daily, weekly and monthly reporting
  • Oversaw daily operations to ensure high levels of productivity
  • Completed paperwork, recognizing discrepancies and promptly addressing for resolution
AP Supervisor, 09/2012 - 07/2015
New Leaf Community Markets, Inc. Lake Oswego, OR,
  • Supervised three AP Associate team members and provided constructive feedback, resulting in higher morale and increased employee retention
  • Provided constructive feedback, resulting in higher morale and increased employee retention
  • Incorporated quality measures into team goals and expectations and worked to achieve
  • Coordinated individual duties after careful evaluation of each employee's skill level and knowledge
  • Facilitated onboarding of new employees to feel welcomed and understand roles organization
  • Coordinated ongoing training for team members to improve efficiencies, job skills, knowledge, personal growth and performance
  • Performed and manage full cycle of Accounts Payable
  • Reviewed expenditure expense reports for proper authorization and precision
  • Developed and implemented office management procedures to increasing training team productivity and accuracy
  • Ensured accuracy in daily invoices and weekly payments
  • Identified solutions to resolve customer and service issues
  • Ascertained accuracy of accounts payable files and integrations to general records
  • Participated in creation and interpretation of enhanced finance related methods to ensure consistency
  • Organize innumerably month-end closings and execute special analysis tasks and other financial obligations
  • Directed Accounts Payable expertise across entire organization
  • Oversaw expenditure for compliance with budgets and gave recommendations on discrepancies
  • Create efficient network for working out and distributing payment promptly
  • Ensure that company's invoices were precisely administered
  • Maintained 100% accuracy while updating databases with expense code data and verifying account changes
AP Supervisor, 09/2010 - 09/2012
New Leaf Community Markets, Inc. San Jose, CA,
  • Oversaw supervision to staff of six AP Specialist
  • Responsible for all AP transactions and processes, including directing team workload and provided necessary training and support
  • Performed performance evaluations, raise recommendations
  • Managed and processed high volume of accounts payable invoices to ensure accuracy
  • Collaborated with internal and external customers to improve AP processing and performance
  • Researched, resolved invoice discrepancies and issues, including reconciling vendor statements
  • Maintained vendor files, correspond with vendors and respond to vendor inquiries concerning payment and/or invoice issues
  • Ensured timely and accurate processing of weekly check runs, wire and credit card payments in accordance with approved payment schedule
  • Performed month end close activities, which include monthly general ledger reconciliations, accruals and AP research
  • Processed Concur travel and expense employee reimbursements
  • Responded to request from internal and external auditors
  • Ensured adherence to controls, policies, procedures, and SOX controls
  • Performed timely annual reporting of Form 1099s
  • Performed other duties as assigned
  • Developed, implement and maintain systems, procedures and policies, including accounts payable
  • Ensured adherence to company guidelines
  • Created manual for AP daily process and function procedures
  • Created AP daily process forms.
High School Diploma: , Expected in 06/1980
Status -

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Job Titles Held:

  • Senior AP Specialist
  • Senior AP Specialist
  • AP Supervisor
  • AP Supervisor


  • High School Diploma

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