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Senior Administrator Resume Example

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MD
SENIOR ADMINISTRATOR
Professional Summary

CAREER SUMMARY: Experienced Office Management and Administration Professional with 15+ years of experience optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.

Skills
  • MS Office, GIS, G Suite, Maximizer, Visix
  • Strong organizational/planning expertise
  • Excellent oral/written communicator
  • Administrative support, Phones
  • Bookkeeping, Transportation
  • Business cards, Travel arrangements
  • Bi, Troubleshooting
  • Charts, Written
  • Excellent oral
  • Content
  • Contracts
  • Client
  • Special Events
  • Event planning
  • Filing
  • Filling
  • Forms
  • Front office
  • GIS
  • Laptops
  • Director
  • Managing
  • Materials
  • Maximizer
  • Meetings
  • Access
  • MS Office
  • Office
  • Communicator
  • Office equipment
  • Organizational
  • Personnel
  • Processes
  • Real Estate
  • Reception
  • Scheduling
  • Staffing
  • Switchboard
  • Telephone
  • Phone
  • Financial leadership
  • Office administration
  • Travel coordination
  • Operations oversight
  • Documentation and reporting
Work History
10/2018 - 09/2020Senior Administrator | TURNER & TOWNSEND, INC - New York, NY
  • Provided administration support to 10 New York Real Estate/Infrastructure Directors & team members, including: calendar management, arranged internal / external meetings, rooms, facilities and refreshments, travel arrangements for Directors/Team members, updated organization charts on a monthly basis, updated CV's, Case Studies, and Capability Statements in the T&T corporate template.
  • Responsible for the new starter and global transfer onboarding processes (e.g.
  • Capex forms for ordering laptops, mobile phones for Directors, business cards, requesting phone ext.
  • And conference call numbers from IT, arranging orientation trips, relocation arrangements and temporary housing accommodations).
  • Managed office operations, including but not limited to; facilities and vendors management, maintenance of office equipment, tracking and payment of office-related invoices, oversight of the production room and materials needed for binding, printing, and miscellaneous materials, manage contract filling and offsite storage/archiving.
  • Organized team and office events including offsite team meetings and socials, monthly birthday celebrations, seasonal outings, Annual Holiday Party for 300+ attendees.
  • Liaison between management and workspace provider providing team access cards, furniture/office maintenance, COI requisitions and submissions.
09/2017 - 03/2018Special Events Assistant | NEXTSOURCE/COLUMBIA UNIVERSITY MEDICAL CENTER - New York, NY
  • Provided event related assistance to the Special Events team planning 10+ events including lectures, receptions and high level dinners.
  • Managed and maintained campus wide Visix digital signage; processed and implemented requests for postings.
  • Executed event planning tasks including managing invitation lists, mailings and RSVPs, scheduling VIP and volunteer transportation, submitting and tracking invoices/contracts, meeting agendas, and supply packets.
  • Provided on-site support including event set-up/ breakdown, event material management, troubleshooting, volunteer coordination, guest check-in.
  • Assisted with the preparation and acquisition of requisite materials, equipment, and invitations for events.
  • Maintained electronic and physical filing systems per event, with relative documents, photographs and updates.
  • Assisted Senior Director of Events with event expense reconciliation, reimbursements, and other administrative support as needed.
01/2000 - 06/2016Account Manager/Program Coordinator | WORLDSTRIDES/THE FIELD STUDIES CENTER - New York, NY
  • Developed creative program packages for 25+ annual client programs that were cost effective and promoted client retention.
  • Increased profitability 15% on package elements including hotel management, sightseeing opportunities, evening/sporting events, staffing needs, & dining options without diminishing content.
  • Negotiated rates for hotel blocks and entertainment options for each client; secured and allocated tickets for bi-annual cross division performance festivals featuring 750+ performers/attendees.
  • Managed bookkeeping for each group which included the processing & reconciliation of account payable/receivable payments.
  • Provided contracts, invoices, itineraries, and other scheduling information for the group's trip.
  • Developed and maintained business relationships in efforts to strengthen supplier/partner relationships.
08/1997 - 12/1999Office Manager | STRUCTURE Design Studio - New York, NY
  • Oversaw front office reception/switchboard coverage; supervised design interns.
  • Greeted vendors, corporate staff, couriers and directed them to appropriate staff member/department.
  • Ordered and maintained office supplies, kitchen amenities, food/beverage buffets for events.
  • Organized confidential office documents including personnel records, travel itineraries, service and supply receipts.
  • Assisted IT with telephone system updates and maintenance of office equipment.
Education
Baruch CollegeBachelor of Arts: Business Journalism
BOROUGH OF MANHATTAN COMMUNITY COLLEGEAssociate of Arts: Liberal Arts
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Resume Overview

Companies Worked For:

  • TURNER & TOWNSEND, INC
  • NEXTSOURCE/COLUMBIA UNIVERSITY MEDICAL CENTER
  • WORLDSTRIDES/THE FIELD STUDIES CENTER
  • STRUCTURE Design Studio

School Attended

  • Baruch College
  • BOROUGH OF MANHATTAN COMMUNITY COLLEGE

Job Titles Held:

  • Senior Administrator
  • Special Events Assistant
  • Account Manager/Program Coordinator
  • Office Manager

Degrees

  • Bachelor of Arts : Business Journalism
    Associate of Arts : Liberal Arts

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