Senior Administrative Manager Resume Example
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SENIOR ADMINISTRATIVE MANAGER
Professional Summary
Possess strong organizational, communication and computer skills. Demonstrated ability to effectively plan,
coordinate and meet deadlines of multiple projects. Highly capable of successfully contributing to organization.
Work well independently and as team member. Able to build and maintain solid business relationship with people
on all levels.
Skills
Work History
August 2006-CurrentSenior Administrative Manager | Company Name | City, State
- Taussig Heart Center/Pediatric Cardiology Report to the Director of The Taussig Heart Center, responsible for the strategic development and operations of clinical, research, and academic division, which includes collaborations with multiple disciplines.
- Developing policies and oversee implementation.
- Participated in the strategic planning and set up of the new outpatient clinic and administrative offices in The Charlotte R.
- Bloomberg Children's Center.
- Taussig Heart Center consists of approximately fifty personal which includes fourteen faculty members, five research faculty, six clinical fellows, two research fellows, three nurse practitioners, one OP operational manager, and several staff positions.
- Oversee administrative, fiscal, operational, and human resource activities for The Taussig Heart Center and eight satellite clinics, with approximately six thousand outpatient visits and seventy-five hundred professional visits annually.
- Direct the day-to-day administrative, personnel, financial operations of both the hospital and university division.
- Preparation of the annual budgets using SAP, EPIC, Medvitals, MS Access database, MS Excel, and various system reports for monthly and annual volume projections.
- Research and find new ways to improve the functionality of the overall workflow of the outpatient clinic.
- Improve outreach efforts to various community through eight outreach clinics and several contracted sites.
- Oversight of clinical practice, hospital billing and income, daily and monthly financial responsibilities and personnel management.
- Manage research grants and contract totaling $2M annually.
- Capital equipment purchases, service contracts and upgrades.
- Track monthly charges, collections, volumes and RVU productivity of physicians.
- Work with divisional managers, to ensure faculty and staff effort are allocated to the proper grants.
- Perform annually reviews for both hospital and university staff.
- Provide advice and counsel to faculty and staff to ensure the most effective use of physical, human, and financial resources.
- Participate in clinical negotiations, affiliation agreements, including hospital joint agreement.
- Work with public relation in setting up endowment, discretionary, and general fund accounts.
- Assist in the completion of J1 visa requests.
April 2004-August 2006Senior Project Analyst | Company Name | City, State
- Assist in the preparation of the annual budget process, using multiple tools (i.e., labor file download from HR system, HIP, excel, lotus, access database), to produce various reports for completing the budget process.
- Assist in the budget loading process for the pediatric functional unit, using the integration of excel, access database, DSM system, and coordinating file transfers with the central budget team.
- Work with functional unit nurse managers, non-nurse mangers and senior management in developing the pediatric functional unit annual budget.
- Automate reports to provide accurate and reliable data to senior management and functional unit managers and nurses in a timely manner.
- Seasonalize salaries and volume data, in preparation for uploading to the mainframe system.
- Prepare monthly variance analysis report for expenses and volumes.
- Compare volume adjusted budget variances to DSM volume adjusted budgeted variance and executive summary report for senior level management and functional unit.
- Maintain and incorporate new cost centers and statistical information, as needed, into the volume adjusted budget model.
- Equity Adjustments make monthly budget adjustments to the SDI&E and Labor Distribution reports, for equity and market adjustments.
- Equivalent Impatient Admissions (EIPA's) prepare monthly report for senior management and general accounting department.
- Senior management request, gather data and create ad-hoc reports.
- Provide ad-hoc reports and analysis to functional units.
- Special Projects.
- Prepare analysis using AP, SDI&E, and Departmental Expense summary.
October 2002-April 2004Senior Financial Project Analyst | Company Name | City, State
- Budget Team Member assisting in the annual budget process, using multiple tools (i.e., excel, lotus, access database), to produce various reports for completing the budget process.
- Assist in the budget loading process, using the integration of excel, access database, and DSM.
- Consult outside functional units in developing efficient analytical processes to assist in the preparation of annual budget.
- Automate reports to provide accurate and reliable data to senior management and functional units in a timely manner.
- Gather and create budgeted seasonalized data, in preparation for uploading to the mainframe system.
- Volume Adjusted Budget download and incorporate into a lotus based model, monthly and year-to-date expenses and statistical data for flexing the volume adjusted budget.
- Prepare volume adjusted budget executive summary report for senior level management and functional units.
- Maintain and incorporate new cost centers and statistical information, as needed, into the volume adjusted budget model.
- Equity Adjustments make monthly budget adjustments to the SDI&E and Labor Distribution reports, for equity and market adjustments.
- Equivalent Impatient Admissions (EIPA's) prepare monthly report for senior management and general accounting department.
- Senior management request, gather data and create ad-hoc reports.
- Provide ad-hoc reports and analysis to functional units.
- Special Projects.
- Prepare analysis using AP, SDI&E, and Departmental Expense summary.
November 2000-October 2002Senior Financial Analyst | Company Name | City, State
- Assist in coordinating annual budget process, using access database to generate various reports.
- Prepare variance analysis for monthly budget meetings, and conduct meetings in the absence of the Director of Finance Analysis and Special Projects.
- Prepare monthly cost-per-stats analysis, by uploading data from excel to access database.
- Analyzes financial and statistical reports to determine accuracy, consistency and effects upon the Medical Centers financial statements.
- Consult outside departments in developing efficient analytical processes to assist in the preparation of annual budget.
- Automated reports to provide accurate and reliable data in a timely manner.
- Coordinates the gathering of budgeted seasonalized data, in preparation for uploading to mainframe.
- Prepares and maintain budget/financial models.
- Assists in preparing powerpoint presentations on financial data for presentation to the administrative board.
- Holds monthly meetings with various department heads to review comparative departmental actual to budget performance using standards of measurement developed to evaluate performance.
- Provides the necessary support and expertise needed on a recurring or ad-hoc basis to track, capture, or review data via microprocessing or mainframe processing.
- Provides miscellaneous analysis on various cost centers, accounts for each corporate entity on an ad-hoc basis.
- Coordinate access for numerous employees for on-line viewing of departmental financial data.
- Trains and give guidance to accounting, financial and technical staff to assure that routine accounting duties are properly discharged.
- Provides technical and informational assistance to department heads during the financial status review process and throughout the operational year.
- Provides assistance in response to inquiries made by independent auditors.
Education
Master of Business AdministrationYork College of Pennsylvania, City, State
B.S: Business Administration, Computer ScienceTowson University, City, State
Additional Information
- Honors: , Enlisted Surface Warfare Specialist (SW) Navy Achievement Medal Letter of Commendation (4) Good Conduct Medal Sea Service Ribbon
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Resume Overview
School Attended
- York College of Pennsylvania
- Towson University
Job Titles Held:
- Senior Administrative Manager
- Senior Project Analyst
- Senior Financial Project Analyst
- Senior Financial Analyst
Degrees
- Master of Business Administration
B.S : Business Administration, Computer Science
