Precise, detail-oriented Accounts Payable Specialist with sound judgment and decision-making skills. Experienced in A/P processes and managing vendor relations.
Strong communication skills
Expert in customer relations
Effective time management
07/2009 to 10/2017
Senior Accounts Payable SpecialistNew Jersey Institute of Technologies － Newark, New Jersey
Review, scan and process
vendor invoices for goods purchased and services provided for University
Ensure Purchase Order is
in agreement with the invoice and proper account code is assigned.
Review, scan and process
travel and expense reimbursements for costs incurred as part of University
Ensure required documentation is provided,
charges are in compliance with state and federal regulations, the university's
policies and procedures, have the appropriate department approval, proper
account codes are assigned and ensure there is sufficient budget available.
payment/distribution - Utilizing Banner Document Management System, Invoices
are matched electronically to verify invoice number, payment amount and
Petty Cash - Weekly
disbursement and reconciliation via journal entry.
ACH/direct deposit setup
for vendors and employees.
Verify vendor accounts
balances open/paid invoices by reconciling monthly statements.
Serves as the liaison
between the vendors and the university community to resolve discrepancies
regarding invoices and payments.
requirements for end of year closing.
Knowledge of unclaimed
Process void checks and
reissue payment when necessary.
Assist in providing
supporting documentation for internal and external audits.
Assist with year-end
Answer phones, open
mail, meet and greet visitors and assist in other clerical functions.
Work closely with the
purchasing department to maintain updated vendor database
03/2008 to 06/2009
Accounts Payable ClerkNJ Mentor Clinical Care Services － Somerset, New Jersey
Reconcile client accounts.
Match, Batch and Code
for over 200-300 invoices a week.
Prepare monthly journal
entries and accruals.
Set up new accounts in
Maintain all client
files according to SOX audit.
Prepare monthly Expense
and Mileage Reports.
Handle all incoming mail
Other duties as delegated.
04/2005 to 06/2007
Accounts Payable RepresentativeNewmark Knight Frank － Parsippany, New Jersey
Reconcile problem accounts
Responsible for reconciling General Ledger accounts
and preparing accrual journal entries for Accounts Payable month end close.
Input invoices in JD
Confirm that each
invoice submitted by property manager has the correct approval, description,
invoice total and sales tax applied
American Express T&E's for Newmark sales force Input A/P notes
Accountable for property
tenant billing and manual billing weekly/monthly via MRI systems
Handled several million
dollar accounts (AT&T and Principal Financial)
Maintain cash logs
09/2001 to 06/2005
Accounts Payable SpecialistBed Bath & Beyond － Union, New Jersey
Responsible for bank
and account reconciliations.
Responsible for Match,
Batch and Coding of invoices in a 3-way match environment.
Handle all telephone
inquiries for vendors.
Research & resolve
inquiries in a timely manner.
Responsible to review
all correspondence associated with vendor accounts.
up all repay adjustments i.e., promotions, rebates, freight violations, and other allowances
per company procedures.
statements to keep vendor accounts current.
out monthly EDI rejection reports.
all correspondence and phone inquiries in Microsoft Access.
between Buyers, Vendors, and Salesmen.
EducationExcutrain Windows Software 7.0 Word, Excel, PowerPoint Certificate, 1996Phillips Business School East Orange, NJ Junior Accounting Certificate of Proficiency, 1988Clifford J Scott HS, East Orange NJ, College Preparatory, Diploma 1987