Productive Front Office Manager with excellent skills in customer service, office management and administrative support. Remains professional and tactful in all situations with focus on increasing satisfaction and retention. Versed in managing vendor and service provider relationships while maintaining meticulous records.
Skills
Decision Making
Recruitment and Hiring
Quality Assurance
Team Building
Work History
School Office Manager, 06/2012 to Current California Connections Academy - Kern County – Salt Lake City Or Home-Based, UT,
Enrolls, registers and schedules new students; provides assistance to parents and guardians concerning enrollment procedures and forms; completes enrollment information and enter into computerized database; completes records for release or transfer of students.
Retrieves, copies, compiles, collates, laminates, distributes, and shreds various documents and materials.
Coordinates communication between the office and faculty, students, parents and outside organizations; greets visitors and initiates and receives telephone calls; provides detailed information concerning school policies, procedures, actions, activities, programs and schedules; requests necessary information; takes and transmit messages as appropriate.
Serves as liaison between District and site personnel, parents, students, school and community organizations and the general public; coordinates activities, resolves issues and exchanges information.
Operates software systems to input data and generate reports.
Maintain and manage the school master calendar.
Enters and calculates data to generate reports, record daily employee and student attendance information, and prepare reports for designated staff.
Administers routine first aid to students and staff as assigned by the position; dispenses medication according to physician instructions and District policy; prepares and maintains related records; notifies parents of ill or injured students as needed.
Provides administrative support to the principal and Assistant Principal; composes, prepares, types, proofreads and distributes a variety of written communications including correspondence, special bulletins, forms, notices and memoranda independently and from oral instructions; schedules appointments and meetings; Prepares and manages the master calendar.
Performs confidential secretarial duties for the principal.
Maintain and manage CalPads reporting and data entry.
Opens, time-stamps, and distributes office mail.
Stuffs, sorts, and prepares outgoing mail for pickup.
Files digital/paper documents, and creates digital/paper file folders.
Calls parents to verify absences and clear absences and truancies.
Orders, receives, sorts, distributes, and maintains inventory of supplies.
Assists in maintaining appropriate student behavior in the school office.
Provides information regarding District policies, rules and regulations, and procedures.
Prepares tardy slips, clearance cards, and dismissal slips for students.
Maintains budget, monitors purchase orders and expenses against program budgets and accounts, and prepares budgets transfer requests for an administrator.
Collects and counts money, receives and records fees, prepares receipts and deposit slips.
Maintains petty cash account.
Operates various office machines, such as photocopiers, scanners, fax machines, voicemail systems, and personal computers.
Processes timesheets for classified and certificated employees
Supervises Office and support staff
Performs specialized clerical work involving research, analysis, and independent judgment on a variety of materials.
Plans and schedules a variety of special events including conferences, orientations, and parent activities, staff meetings and others.
Requests substitute teachers as needed; assures adequate coverage of classrooms; greets and assists substitute teachers by providing keys, materials and pertinent information; maintains accurate attendance records and prepares timesheets.
Calls repair personnel to ensure that copy and office machines are kept functioning.
Senior Office Assistant, 06/2011 to 06/2012 Christiana Care Health System – Woodstown, NJ,
Enrolls, registers and schedules new students; provides assistance to parents and guardians concerning enrollment procedures and forms; completes enrollment information and enter into computerized database; completes records for release or transfer of students.
Retrieves, copies, compiles, collates, laminates, distributes, and shreds various documents and materials.
Coordinates communication between the office and faculty, students, parents and outside organizations; greets visitors and initiates and receives telephone calls; provides detailed information concerning school policies, procedures, actions, activities, programs and schedules; requests necessary information; takes and transmit messages as appropriate.
Serves as liaison between District and site personnel, parents, students, school and community organizations and the general public; coordinates activities, resolves issues and exchanges information.
Operates software systems to input data and generate reports.
Maintain and manage the school master calendar.
Enters and calculates data to generate reports, record daily employee and student attendance information, and prepare reports for designated staff.
Administers routine first aid to students and staff as assigned by the position; dispenses medication according to physician instructions and District policy; prepares and maintains related records; notifies parents of ill or injured students as needed.
Provides administrative support to the principal and Assistant Principal; composes, prepares, types, proofreads and distributes a variety of written communications including correspondence, special bulletins, forms, notices and memoranda independently and from oral instructions; schedules appointments and meetings; Prepares and manages the master calendar.
Performs confidential secretarial duties for the principal.
Maintain and manage CalPads reporting and data entry.
Opens, time-stamps, and distributes office mail.
Stuffs, sorts, and prepares outgoing mail for pickup.
Files digital/paper documents, and creates digital/paper file folders.
Calls parents to verify absences and clear absences and truancies.
Orders, receives, sorts, distributes, and maintains inventory of supplies.
Assists in maintaining appropriate student behavior in the school office.
Provides information regarding District policies, rules and regulations, and procedures.
Prepares tardy slips, clearance cards, and dismissal slips for students.
Maintains budget, monitors purchase orders and expenses against program budgets and accounts, and prepares budgets transfer requests for an administrator.
Collects and counts money, receives and records fees, prepares receipts and deposit slips.
Maintains petty cash account.
Operates various office machines, such as photocopiers, scanners, fax machines, voicemail systems, and personal computers.
Processes timesheets for classified and certificated employees
Supervises Office and support staff
Performs specialized clerical work involving research, analysis, and independent judgment on a variety of materials.
Plans and schedules a variety of special events including conferences, orientations, and parent activities, staff meetings and others.
Requests substitute teachers as needed; assures adequate coverage of classrooms; greets and assists substitute teachers by providing keys, materials and pertinent information; maintains accurate attendance records and prepares timesheets.
Calls repair personnel to ensure that copy and office machines are kept functioning.
Office Assistant, 06/2005 to 06/2010 Ashland Global Inc. – Dublin (Blazer Pkwy), OH,
Enters and calculates data to generate reports.
Communicates via email, phone, or in person with members of the public, employees, and other individuals providing answers to questions, disseminating or explaining information, receiving information, and addressing routine complaints.
Retrieves, copies, compiles, collates, laminates, distributes, recycles, and shreds various documents and materials.
Operates various office machines such as photocopiers, scanners, fax machines, voicemail systems, and personal computers.
Operates software systems to input data and generate reports.
Files digital/paper documents, and creates digital/paper file folders.
Administers routine first aid to students and staff.
Notifies parents of ill or injured students.
Answers, screens, and refers telephone calls, and takes messages.
Stuffs, sorts, and prepares outgoing mail for pickup.
Prepares correspondence, memos, reports, requisitions, work orders, and other related materials from verbal or written instructions.
Gathers information from a variety of sources.
Assists in the preparation of large mailings.
Opens, time-stamps, and distributes office mail.
Orders, receives, sorts, distributes and maintains inventory of supplies.
Education
High School Diploma: , Expected in 06/1985 Nogales High School - La Puente, CA GPA:
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