Senior Administrative Assistant with a proven record of success during the past 11 years. Gained administrative experience during major organization rebranding, acquisitions, and major renovations. Earned a reputation as a valuable and cooperative coworker by being fair, honest, and willing to help others when needed
Proficient in 2010/Windows 7; MS Word, MS Excel, MS Access, MS PowerPoint, Outlook, Lotus Notes, Desktop Publishing, Visio, One Note
PCC - Point Click Care
Type 90 wpm
Operate multi-line phone system
Legal Database Administrator JD Edwards (similar to ORACLE)
KPI (Incident data )
Notary Public - Maryland
Safety Administrator July 2012 to February 2015Clark Construction Group, LLC
Prepares variety of correspondence that included emails to over 250 Safety personnel, newsletter, OSHA responses.
Typed minutes during Staff and Regional meetings.
Teamwork Attention to detail and accuracy Process Invoicing Flexibility and adaptability Manage training website/ audit website Prepare expense reports for Safety Managers/ Director of Safety/ VP of Safety Answers and Screens telephone calls Bilingual -Spanish Responsible for providing and maintaining, within its scope of work, a safe and healthful workplace for its employees, fellow workers and the general public.
Safety and Health program prevention of injury, occupational illness and property damage, and requires the involvement and active participation of all employees.
Client service oriented environment provide reception, clerical and administrative Achieve results without overt guidance and is responsible for coordinating, updating and maintaining programs including First Aid Training activities, clinics, on-line training courses Primary responsibility for the integrity and accuracy of information management systems used to coordinate activities and prepare statistical reports.
In addition, acts as a resource for clients accessing various services.
Executive Assistant Executive Director October 2007 to April 2012The Village － Rockville, MD
Attention to detail and accuracy Prioritizing, problem assessment and problem solving Flexibility and adaptability Teamwork Dependability Received and controlled mail and suspense items, routing them directly to the appropriate person or office for action.
Prepared and typed a variety of correspondence, reports, forms, requisitions, requests for personnel actions and legal documents using Microsoft Word.
Maintained senior leadership's, medical director and executive's calendar; scheduled appointments and engagements, prepare notes regarding topics to be discussed; made travel arrangements Kept senior members informed on progress and ensuring that deadlines were met.
Maintained the confidential files of all sensitive material for the Executive Director.
Provided executive administrative support to the Executive Director, Chief of Operations, Chief of Clinical, Medical Director, Senior Leadership, all organization physicians/consultants, Director of Nursing and CEO Board of Trustees/Executive Committee mailings and typed minutes for all committees Notified new resident applicants of acceptance and non-acceptance to the facility Processed necessary papers upon resident's death/withdrawal Responded to Home admission inquiries Requested Medical records for newly admitted residents Prepared meeting material Prioritized and met deadlines in a fast-paced environment Interacted with members of the staff, organization, and individuals outside the company Obtained physician/consultant credentials for the organization Compiled physician licensing information Interacted with Spanish speaking residents and family members Prepared expense reports and variance reports for Executive Director and Medical Director.
Administrative Assistant December 2004 to October 2007JDSU － Germantown, MD
Provided executive administrative support to the CFO, General Counsel, Vice President of Service Assurance Solutions, and Legal Department Handled highly confidential and sensitive information appropriately Demonstrated initiative and ability to work with minimal supervision Prioritized and met deadlines in a fast-paced environment Coordinated the administrative and clerical work for the organization Interacted with members of the staff, organization, and individuals outside the company Responded to all inquires and requests Managed e-mail & calendar for Executives Organized travel arrangements Prepared expense reports Handled vendor invoices including legal bills Maintained up-to-date files Scheduled meetings, appointments, and conferences Processed insurance claims Retained the Legal Database Received phone calls and visitors and refer them to the appropriate individual Able to proactively work on problems of diverse scope Team player who also works well independently Friendly, courteous, and articulate Assisted the Executive Administrative Assistant and the Assistant to the CFO Interacted with Spanish speaking customers.
Bilingual - Spanish/English
B.A : Business PresentKaplan University － Chicago, ILBusiness Present
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