RESIDENT & FELLOW AFFAIRS/ ACCREDITATION COORDINATOR ADMINISTRATIVE ASSISTANT III
UCSF administrative professional, with program coordination, data analysis, reporting and educational system experience.
Microsoft Office (Word, Excel, Outlook, Powerpoint, Access)
University of California Office of Graduate Medical EducationSan Francisco, CAResident & Fellow Affairs/ Accreditation Coordinator Administrative Assistant III
Collaborate and interact with >100 program coordinators Participate in the GME annual New Resident/Fellow Orientation E*Value, Saleforce, and iList administrator Coordination with Resident & Fellows Affairs Review, process, approve, monitor, and E*Value data entry for short-term rotators and visiting scholars Follow-up with programs regarding missing/incomplete appointment documentation to insure compliance Maintain paper and electronic files of completed and approved paperwork Implemented and manage a paperless file management system for new, continuing, visiting scholar appointment files Coordination with Accreditation Prepare and disseminate preparatory materials for internal reviews, site visits, new program director orientations, and program meetings with the Associate Dean Create and convert manual forms into pdf/electronic forms Duty Hours Compile, analyze, and summarize data collected semi-annually via E*Value Prepare a violations summary reports and graphs for presentation to the GMEC Saleforce Accreditation Database Maintain and upload documentation for our 77 ACGME-accredited programs Update all changes in staff, leadership, dates, files, etc.
Physician Training Verifications Process verification requests annually from >100 outside institutions Coordinate with the clinical departments to complete requests Monitor and track all incoming and outgoing request Field all verification type question/inquires Aided with the development and implementation of the new verification application in Saleforce.
University of California Office of Graduate Medical EducationSan Francisco, CAAccreditation Administrator Administrative Assistant III
Managed the SOM GME Database and ACGME Web Accreditation Data System (WebADS) Tracked and monitored internal review and site visit dates for all 68 ACGME-accredited programs Prepared and distributed preparatory materials all internal reviews and site visits Reviewed and analyzed program internal review self-study reports and supporting documentation prior to meeting and provide the internal review committee with a preliminary report containing areas of concern or non-compliance to be discussion Attend, take minutes, document roster, and prepare report for all internal reviews Served as the Duty Hours Compliance Manager and as a consult to program directors and program coordinators on all GME accreditation-related issues Conducted Annual Program Director's Updates of all 68 ACGME-accredited programs.
University of California Office of Graduate Medical EducationSan Francisco, CADuty Hours Assistant Administrative Assistant II
Administrator for physician duty hours oversight program Collected, organized, processed, and tracked duty hours data for approximately 1000 residents and clinical fellows Preparation & maintenance of all documentation for institutional Internal Review Committee overseeing more than 60 residencies/fellowships Database and policy management Prepared and administered electronic surveys of residents and clinical fellows via Zoomerang Public relations and marketing materials for GME events Worked in partnership with the Associate Dean and the Operations Manager with collection of materials and documentation preparation for the Institutional Site Visits Contributed with the development of SOM GME database.
University of California CPR CenterSan Francisco, CAAdministrative Assistant Administrative Assistant II
Provided all aspects of administrative support to office manager & instructors Heavy customer service responding to all telephone, walk-up, and e-mail inquiries Input and manage participant registration for CPR training Supervised CPR completion of training modules/tests Prepared classroom and equipment for training/classes Maintained and generated master schedule of training/classes and staff time sheets Coordinated all instructors' schedules Processed monthly departmental recharge and customer payments Place all equipment/supply orders Create and copy handouts Establish/maintain hard copy and electronic files Updated web-site and online schedule.