Jessica Claire
Montgomery Street, San Francisco, CA 94105
Home: (555) 432-1000 - Cell: - - -

Experienced Sales and Administrative support with almost 20 years of experience providing support to Sales Representatives, Managers and Executives. Proficient in providing professional, accurate proposals and documentation; as well as forecasting or reports needed by management. I also provide support and communication to our internal and external customers. Strong project management skills, along with extensive background with accounts receivables and accounts payables. I enjoy learning about a business and how I can make myself more efficient by utilizing the tools given to me.

Forward-thinking [Job Title] proficient in generating high-quality [Type] work. Talented at leveraging tenacious approach and strong attention to detail to drive success. Service-oriented and performance-driven with excellent organizational, multitasking and problem-solving abilities.

  • Contract development and management
  • Issue and conflict resolution
  • Operational improvement
  • Problem resolution
  • Customer service
  • Invoice generation
  • Organization
  • Relationship development
  • Planning and coordination
  • Team building
  • Process improvement
  • MS Office
  • Inventory management
  • Business operations
  • Project organization
  • Administrative support
  • Supervision
  • Salesforce
  • Intuit Quickbase
  • Astea
  • Adobe Acrobat
11/2014 to Current
Regional Contracts Manager Textron Sacramento, CA,
  • Established clear review process throughout contract period to assess performance against expectations and requirements.
  • Developed contract templates and updated policies and procedures to maintain contracting consistency.
  • Collaborated with staff to maximize customer satisfaction, streamline procedures and improve bottom-line profitability.
  • Strengthened operational efficiencies and traceability, developing organizational filing systems for confidential client records and reports.
  • Addressed internal and customer-related issues each day and affected strategic resolutions.
  • Contributed to programs to optimize productivity, streamline efficiency and boost profitability.
  • Generated reports to assess performance and make adjustments.
02/2012 to 11/2014
Senior Sales Administrator Ametek, Inc. San Diego, CA,
  • Tracked [Timeframe] sales to generate reports for business development planning.
  • Formalized sales process to enhance operations and promote acquisition of new customers.
  • Supported all sales team members to drive growth and development.
  • Created and finalized quotes to complete deals between company, vendors and customers.
  • Transitioned CRM strategy to [Software] to automate leads management.
02/1998 to 01/2012
Executive Administrative Assistant Emory University Atlanta, GA,
  • Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and comply with company policies and procedures.
  • Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office efficiency.
  • Managed external contacts for [Job title] and kept track of periodic communication needed for priority contacts.
  • Managed director's calendar and prepared meeting agenda and materials.
  • Arranged appropriate travel, visas, agendas, necessary contacts and other information for executive travel to [Location] and [Location].
  • Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation.
  • Streamlined back office services for clients to promote proper functionality and positive user experience.
  • Opened, sorted and responded to routine correspondence on behalf of business leaders to facilitate communication and streamline processes.
  • Restocked office and break room supplies to maximize team productivity.
  • Created PowerPoint presentations used for business development.
  • Supported office needs including taking messages, scanning documents and routing business correspondence.
  • Spearheaded design of internal database to produce [Action].
  • Drafted professional business documents, such as [Type] and [Type] for various managers and executives.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Maintained office supplies inventory by checking stock and ordering new supplies as needed.
  • Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
  • Supported marketing and advertising efforts by creating marketing materials such as email blasts and [Type].
  • Compared information and coordinated with other Executive Assistants to arrange accommodations, transportation and personal assistance, providing logistical support to visiting executives.
  • Planned and executed corporate meetings, lunches and special events for groups of [Number]+ employees.
  • Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
  • Set travel arrangements and gathered documents for management and executive staff meetings and trips.
  • Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
  • Detailed and arranged logistics for conferences and seminars, including travel arrangements and venue reservations.
  • Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
Education and Training
Expected in
: Office Management
Hennepin Technical College - Minneapolis, MN
  • Completed professional development in [Subject]
  • [Number] GPA
Expected in 06/1996
High School Diploma:
Buffalo Senior High School - Buffalo, MN
  • Honor Roll [Semester and Year]
  • [Number] GPA

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School Attended

  • Hennepin Technical College
  • Buffalo Senior High School

Job Titles Held:

  • Regional Contracts Manager
  • Senior Sales Administrator
  • Executive Administrative Assistant


  • Some College (No Degree)
  • High School Diploma

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