Energetic and Personable Administrative Assistant with 5 years experience in high-level executive support roles, who maintains open lines of communication among senior executives and administrative staff and communicate effectively and professionally with a diverse range of personalities. Organized, professional, and focused on driving productivity by leveraging strong front office management skills. A Receptionist who answers a high volume of incoming calls while handling in-person inquiries from clients and colleagues Ability to take on additional responsibilities as needed, as well as determine and manage priorities with minimal guidance. The ability to use extreme discretion and maintain a high level of confidentiality. A self-starter with ability to work well as part of a team and independently. Able to demonstrate a serious commitment to accuracy and quality while meeting goals or deadlines. Experience in coordinating travel plans, itineraries, meetings, and similar events while working within a budget. Has strong client relations skills. Flexible and hardworking with the drive to succeed.
Microsoft Office proficiency
Meticulous attention to detail
Professional and mature
Dedicated team player
Strong interpersonal skills
Coordinated all department functions for team of 7+ employees.
Increased office organization by developing more efficient filing system and customer database protocols.
Successfully planned and executed corporate meetings, lunches and special events for groups of 30+ employees.
Annapolis High School, Academic Honors: Diploma
Receptionist, Office Clerk, Data Entry Specialist08/2014 to CurrentCompany NameCity, State
Data Entry Specialist for Ultimate Software. Processed confidential tax form information. Maintained a quota of entries per day. Facilitated with various companies in reference to their taxes. Identified and resolved system and account issues.
Office Assistant for Mandarin Oriental Hotel. Assisted in merging duplicate clients in the hotel's main system.
Receptionist/Business Office Assistant for Golden Living Center Dunwoody. Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information. Dispersed incoming mail to correct recipients throughout the office. Made copies, sent faxes and handled all incoming and outgoing correspondence.
Office Clerk for Doosan.
Administrative Assistant, Payroll Clerk12/2012 to 05/2015Company NameCity, State
Payroll Specialist for Aarons' corporate office. Entered employees sick, vacation, and accrued time. Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists.
Admin Assistant for Midstate Industrial. Placed orders for VAMC for durable medical equipment. Properly routed agreements, contracts and invoices through the signature process. Dispersed incoming mail to correct recipients throughout the office.
Data Entry Clerk for United Way, JVC, and Bibby Financial Services.
Public Service Coordinator (Contract)07/2009 to 07/2010Company NameCity, State
Assisted and worked closely with Chief of Operations and Executive Vice President of the company.
Answered the main line and providing general information, greeted visitors and making sure they sign the guest book, hand out Museum Guides, provide directions to BDM offerings, managed the Gift Kiosk, kept inventory, ordered more items when the inventory is low, and organized and updated mailing list in the data base Past Perfect, sent out email event announcements thru mail merger and kept registration list. Dispersed incoming mail to correct recipients throughout the office. Made copies, sent faxes and handled all incoming and outgoing correspondence. Created PowerPoint presentations used for business development. Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists.
Assisted with planning and coordinating of Commission meetings and other special events. Made phone arrangements for Commission meeting locations, send confirmation letter to site, emailed notice to all Commissioners, and created a Public Notice sign for all upcoming meetings. Transcribed minutes from Commission meetings.
Assisted with conducting tours and related activities. Explained exhibits to groups and helped set up workshop activities, and assisted with coordinating Public Programs, such as workshops and public lectures.
Administrative Assistant11/2007 to 04/2009Company NameCity, State
Worked closely with the Executive Vice President of Days Cove Reclamation and assisted the Vice President of WSI International
Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
Assisted with travel arrangements including booking of flights, hotels and car reservations, and other documents as required for staff to travel to global locations, and for new hires.
Arranged and scheduled meetings including reserving and setting up conference rooms, updated, organized, and coordinated meetings, set up international calls thru Skype, and ordered food for the meetings.
Distributed the mail, made bank deposits and ordered supplies, coordinated the purchasing of stationary, prepared professional correspondence, meeting agenda, memorandum, invoices and various reports, and other various administrative duties.
Managed the day-to-day calendar for the company's senior director. Properly routed agreements, contracts and invoices through the signature process.
High School Diploma: English1995University of Maryland Eastern ShoreCity, StateUniversity of Maryland Eastern Shore: English 1992-1995
High School Diploma1992Annapolis High SchoolCity, StateAnnapolis High School, Academic Honors: Diploma
Data Entry, Administrative Assistant, Arrangements, Clerk, Receptionist, Outlook, Inventory, Operations, Correspondence, Filing, Invoices, Purchasing, Travel Arrangements, Office Manager, Quota, Excel, Ms Word, Office Skills, Organizational Skills, Quickbooks, Client Relations, Customer Service, Microsoft Office, Office Administration, Powerpoint, Self-starter
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University of Maryland Eastern Shore
Annapolis High School
Job Titles Held:
Receptionist, Office Clerk, Data Entry Specialist
Administrative Assistant, Payroll Clerk
Public Service Coordinator (Contract)
High School Diploma : English 1995 High School Diploma 1992
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