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Purchasing Supervisor Resume Example

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PURCHASING SUPERVISOR
Professional Summary

Purchasing professional with top-notch leadership, program management and planning abilities. Excellent verbal and written communication skills paired with organized nature and advanced problem-solving strengths. Improves policies, reduces waste and supports all business needs with efficient, high-quality materials. Experienced Purchasing Supervisor with over 20 years of experience in Purchasing for a School District. Excellent reputation for resolving problems, improving customer satisfaction, and driving overall operational improvements. Consistently saved costs while increasing profits. Expert in contract management. As a Coordinator of Business Services I will be able to put my skill set to work for the West Contra Costa Unified School District.

Skills
  • Strategic Planning
  • Document preparation
  • Bid coordination
  • Reporting knowledge
  • MS Office
  • Team Management
  • Communications
  • Project Organization
  • Supervision
  • Procurement expertise
Work History
Purchasing Supervisor, 07/2013 to Current
West Contra Costa USD – Richmonds, CA
  • As the purchasing supervisor I review requisitions to determine how the purchase should be made and if the funding is appropriate for each purchase. Oversee the purchase of goods that support all departments and sites in the district. Communicate with district staff and outside vendors through phone, email and in person, conversations to answer all questions and resolve issues. Oversee the purchasing staff, giving direction and guidance when needed.
  • Process all Non Public School and Agency contracts for the special education department ensuring that all contract documents are completed correctly and all required insurance needs are being covered.
  • All contracts for the Bond and facilities department
  • All Non-public requisitions for catholic schools in our district and orders for all of our necessary small schools.
  • All contracts for services come to me for review and to ensure that all documents are attached and in compliance. This includes insurance documentation and endorsement language.
  • I create reports, create and analyze data and I assist in closing every year. I work extensively with principals and secretaries as well as administrators and am an effective communicator in both written and verbal methods.
  • As the primary trainer on Munis financials I provide trainings several times a year as well as assisting by phone and video multiple times a day.
  • I created the manual for Munis financials that everyone utilizes for processing requisitions and running budget reports.
  • In the 2017/18 school year I instituted an electronic form process for contracts that has made them much more efficient, timely and easier for all stakeholders.
  • I have been a proud member of CASBO for 20 plus years. I have published documents, presented at local meetings and at the annual conference. Through CASBO I have also made many valuable contacts to reach out to when the need arises.
  • In 2013 we implemented a new enterprise system that encompasses HR, Payroll, Accounting and Purchasing. I am happy to say that I was part of the implementation team and continue to train all users on the financial portion of our system. I also created the manual all users utilize for the financial systems.
  • In 2015 the Community Engagement Coordinator and I developed our new contract process where we have two different processes. One process for direct services to students and a much shorter process for non-direct services. Having both processes enabled our district to coordinate and enforce a process to make sure we know the people entering our schools to make sure our students are protected.
  • In July of 2017 I initiated a new electronic contract process that has not only helped to make contracts much more efficient and timely but easier for all stakeholders. We continue to implement this software across the district automating processes where we can.
Procurement & Training Technician, 12/2010 to 07/2013
West Contra Costa USD – Richmond, CA

As the Procurement & Training Technician I acted as the supervisor of the purchasing department. I assisted in bids and purchasing processes for the purchasing department. I also acted as assistant to David Johnston assisting with any tasks he assigned.

Our financial system at the time was Bitech, I trained all users on how to create requistions and reports in the system.

Buyer, 07/2001 to 12/2010
West Contra Costa USD – Richmond, CA

As the Buyer in the purchasing department at that time I worked directly under the Senior Buyer. Coordinating the daily processed of the purchasing department . I processed all technology orders and assisted with fixed assets as well a processing purchase requisitions for specific schools and sites.

Various Positions in Purchasing, 11/1997 to 07/2001
West Contra Costa USD – Richmond, CA

I started working for the West Contra Costa Unified School District on October 1. 1995 as a substitute working at various schools.

  • December 9, 1996 I was hired as a Clerk I for a 3 1/2 hour position working at a necessary small school located behind Kennedy High School. I would work mornings at the school then come to the administration building and work where needed. During that time I worked on the main frame of the computer system in the basement and as the clerk in the purchasing department
  • November 7, 1997 I was hired as the full time clerk II in the purchasing department. While still acting as the clerk in purchasing I continued to advance from range 44 to 45 then to 46
  • October 23, 2000 I became the Assistant Buyer, I held that position until July 1, 2001 when I became the Buyer
Education
High School Diploma: 07/1979
Chester Junior/Senior High School - Chester, CA
Business SupervisionContra Costa College - San Pablo, CA
Job Specific Topics: 1099's, Excel, Contracts Etc.Various Class Locations - CA
Affiliations
  • California Association of Business Officials (CASBO) Director II Northern Section Executive Board
  • IFTPE Local 21 Vice President West Contra Costa USD (SSA Unit)
Community Service

I have been very active in the school community, my union and in CASBO.

  • I started my public service in 1995 when my son started kindergarten by joining the local parent group at his school. In his 7 years there I held the position of Secretary, Treasurer, Parent liaison, Parliamentarian, and President.
  • I created and ran a "Parent Night Out" event that netted enough money to fund field trips for all grade levels the next year.
  • I joined the School Site Council in 1998 and acted as Secretary then President.
  • While my son was in high school I continued with the parent group, now PTA, as Secretary and President.
  • I was also President of the School Site Council and an active participant in the WASK process.
  • In 2008 I received the Distinguished Citizen Award for District Employee / Parent Volunteer recognizing my service at Tara Hills Elementary School, Pinole Middle School and Pinole Valley High School.
  • As the primary trainer and part of the implementation team for our financial system (Munis), I received an award for implementing and improving the Districts enterprise system.
  • At work each year I organize a Secret Santa Program where we adopt all of the Kindergartners at one of our low income Schools and everyone in the building helps provide them with presents.
  • I am currently Vice President of School Supervisors Association IFPTE Local 21 and attend the delegate assembly meeting biannually as well as the monthly board meetings.
  • I am a CASBO member and over the years have attended many conferences and workshops presenting for large groups. I have held the position of the Northern Section Purchasing Professional Council Chair, State Purchasing representative. Secretary and Director III to the Northern section executive board. This coming year I will be Director II of the Northern section executive board.

I value community, schools and working together to achieve a common goal. My Family means the world to me but I also enjoy my job and the people I work with.

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Resume Overview

Companies Worked For:

  • West Contra Costa USD

School Attended

  • Chester Junior/Senior High School
  • Contra Costa College
  • Various Class Locations

Job Titles Held:

  • Purchasing Supervisor
  • Procurement & Training Technician
  • Buyer
  • Various Positions in Purchasing

Degrees

  • High School Diploma : 07/1979
    Business Supervision
    Job Specific Topics: 1099's, Excel, Contracts Etc.

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